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04-15-1996 LBOT MINUTESCITY OF ORANGE 714 )744-7264 FAX (714) 744-7251 LIBRARY SERVICES DIVISION 714) 288-2471 DIRECTOR OF COMMUNITY AND LIBRARY SERVICES COMMUNITY SERVICES DIVISION 714) 744-7264 CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES Minutes of Meeting Held April IS, 1996 Community and Library Services Administration Conference Room I. CALL TO ORDER 1. 1 Pledge of Allegiance There was no Pledge of Allegiance_01 ~() Nfll' 6\1.2 RollCall The regular meeting ofthe Orange Public Library Board of Trustees was called to order at 3:03 p.m., in the Community and Library Services Administration Conference Room, 230East ChapmanAvenue.lIl:l3'1: l l.11:l ..Present:Trustees Cavecche, Baker and Massa.Absent:Trustee Gorham.1. 3 Adoption of Agenda Trustee Massa moved that the agenda be adopted as presented. Trustee Baker seconded. Motion carried,1. 4 Approval of Minutes Trustee Baker moved that the minutes of meeting held March 18, 1996, be accepted as written. Trustee Massa seconded. Motion carried,II. BOARD REPORTS 2, 1 Reports from Chair Chair Cavecche reiterated her interest in finding a community activist to begin organizing a Library Foundation. She asked Trustees to consider possible candidates and return to the next board meeting with those names.230 E. CHAPMAN CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICESORANGEPUBLICLIBRARYBOARDOFTRUSTEES Minutes of Meeting Held April 15, 1996 Page Two Chair Cavecche had requested Director Wann to bring to this board meeting an architectural drawing of the proposed New Main Library which was done in conjunction with the 1990 Blue Ribbon Site Selection Committee. Director Wann informed Trustees this committee had selected 6-7 possible locations for alibrarywithintheCity. Because of the budget difficulties suffered by the City soon after this time, no further action was taken on the Committee's recommendations.Several different financing methods were discussed by Trustees, including endowments and bond measures. Chair Cavecche asked Trustees to think ofgoalsforthisBoard, including how Board wishes to proceed with plans to build a New Main Library.Director Wann advised Trustees he attended a Santiago Library System' s Director's meeting on April 11, 1996, and Orange County Public Library Director John Adams reported on the County budget situation and its effect on OCPL. $ I 0 million is expected to be cut from that library's budget, with Tustin, Irvine and Mission Viejo possibly pulling out of the County Library system. This crisis was also discussed at a League of Cities meeting also held on April I 1, Director Adams advised their budget will be cut drastically and there is a fiftypercentchancethelibrarywillenterajointpowersagreementsituationwithother cities after closing libraries in cities that have more than one library in them. State Librarian Dr. Starr suggested libraries form a coalition and begin lobbying their elected officials to raise more funding. Dr. Starr added he feels California libraries are in serious jeopardy of losing funds to safety agencies. Trustee Baker added he had recently visited the Carlsbad Library which has a new facility that was financed by developers' tax and Mello- Roos funding.2.2 Reports from Trustees There were no reports from Trustees.III. COMMUNITY AND LIBRARY SERVICES DIRECTOR' S REPORT 3,1 Director's Report of March 1996 Director Wann reported to Trustees the success of the demand letters and anmesty period extended to patrons with overdue material. 1,268 letters were sent, and 489 accounts were cleared and 1,202 items were returned or paid for with a total dollar value of $22,285, Chair Cavecche requested the Board be notified when funds are received from the collection agency so that this amount can be presented to City Council for disbursement back to the library. Director Wann also advised Trustees the PLF grant 01'$39,710 would be applied to the Information Technology Center (ITC) to demonstrate the library's commitment to CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES Minutes of Meeting Held April 15, 1996 Page Three Director Wann again invited Trustees to the library on Thursday, April 18, 1997 for "Log-On @ The Libraryday" and Volunteer Recognition Celebration.3.2 Legislative Update Current legislative information was provided in Trustees' packets. Director Wann commented the SB 1531 Marks bill would benefit the City and the California Library Association is strongly lobbying for the passage of this bill.3.3 Financial Report Expenditure Summary was reviewed and accepted as presented.IV. DEPARTMENT REPORTS 4.1 Complaint from Patron re Book Trustees were informed of a patron's complaint of a book that patron's teenage son had checked out which the parent found offensive to women and contained sexual and violent innuendoes. The Board was provided with the book, the original complaint, first contact letter to the patron, the library's written procedure on a complaint and the final resolution letter to the patron. It was the Reference Committee's recommendation that this book be placed in storage to mitigate the possibility of young adults mistakenly taking the book from the shelf. Trustees reviewed the material that was presented to them and agreed with the committee' s recommendations.4.2 Volunteer Recognition Celebration Director Wann invited Trustees to visit the library on Thursday, April 18, 1996,for the "Log On @ The Libraryday" and Volunteer Recognition Celebration.4.3 Log-On @ the Libraryday Program Branch and Circulation Supervisor Bob Felthaus reported that he and Library Systems Coordinator, Angela Scherer-Holt, have made arrangements to log on to the Internet and demonstrate to City and Library Staff and patrons the ease of accessing and benefits of Internet. V. NEW BUSINESS 5.1 Adult Literacy Program, " Partners In Reading"Partners in Reading, the Orange Public Library's Adult Literacy Program, will not be funded beyond June 1997. At that time, all grant money CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES Minutes of Meeting Held April 15, 1996 Page Four expended and no City founds are committed to continuing the program. The 19- hour Literacy Assistant has now resigned and her position will not be filled. The Literacy Coordinator will continue with the program an additional year. Chair Cavecche commented she did not want to see this program discontinued and Director Wann advised her the only option to the program would be to put it in the FY 97/98 budget process for approval by City Council and City Manager. 5.2 Re-Engineering Library Services Director Wann updated Trustees on the project of moving Children's Services to the Taft Branch Library which is anticipated to take place while the public restrooms at Main Library are being renovated to meeting Americans with Disability Act requirements and development of the Information Technology Center (ITC). Trustee Baker questioned the reason for this project and Director Wann stated the space configuration and deteriorating appearance of Main Library has motivated a study of the needs of library patrons. Director Wann felt there were two motivating forces to implement this project:a) This move would facilitate a combining of Children's Services and Recreation Services;b) Facilitate Main Library's compliance to Americans with Disability Act requirements.Children Services Supervisor Joan Blumenstein will begin contacting libraries in the area that have separate Children's facilities and discuss the success of these projects. While Trustees express concerns with this move, a user survey will soon be conducted at both library facilities to glean the needs of the community.Target date for this move is January 1997.5.3 ALA and Communications Decency Act ( CDA)Previously, Trustees had expressed concerns with public access to the Internet while using the Information Technology Center. Information from the American Library Association regarding Combinations Decency Act was included in Trustees' packets for their review.VI. ORAL PRESENTATIONS There were no oral CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES Minutes of Meeting Held April 15, 1996 Page Five VII. ANNOUNCEMENTS Trustee Gorham has contacted Director Wann and informed him Mrs. Gorham has suffered an accident that now requires his full attention. Because of this situation, Trustee Gorham will have difficulty attending Board meetings for several months. Chair Cavecche has researched the procedure for a Trustee's absence, and Trustee Gorham will need to address a letter to the Mayor ifhis absence is going to be more than a month. Since Trustee Massa will be unable to attend the May Board meeting, no meeting will be held because of lack of quorum. VIII. ADJOURNMENT Trustee Massa moved that the meeting be adjourned at 4:45 p.m. Seconded by Trustee Baker. Motion carried. udea---- Secretary to the Library Board ll~CJ.. A.JU>L ~7/~~GW/ EW/jm