04-15-1996 LBOT MINUTESCITY OF ORANGE
714 )744-7264 FAX (714)
744-7251 LIBRARY
SERVICES DIVISION
714) 288-2471 DIRECTOR OF COMMUNITY
AND LIBRARY SERVICES
COMMUNITY SERVICES
DIVISION 714) 744-7264 CITY OF ORANGE DEPARTMENT OF
COMMUNITY AND LIBRARY
SERVICES ORANGE PUBLIC
LIBRARY BOARD OF TRUSTEES Minutes of Meeting
Held April IS, 1996 Community and Library
Services Administration Conference Room
I. CALL TO ORDER 1.
1 Pledge of Allegiance There was
no Pledge of
Allegiance_01 ~() Nfll'
6\1.2 RollCall The regular meeting ofthe Orange Public Library
Board of Trustees was called to order at 3:03 p.m., in the
Community and Library Services Administration Conference Room,
230East ChapmanAvenue.lIl:l3'1:
l l.11:l ..Present:Trustees
Cavecche, Baker and
Massa.Absent:Trustee Gorham.1.
3 Adoption of Agenda Trustee Massa moved that the agenda be
adopted as presented. Trustee
Baker seconded. Motion carried,1.
4 Approval of Minutes Trustee Baker moved that the minutes of meeting held
March 18, 1996, be accepted as written. Trustee
Massa seconded. Motion
carried,II. BOARD REPORTS 2,
1 Reports from Chair Chair Cavecche reiterated her interest in finding a
community activist to begin organizing a Library Foundation. She asked
Trustees to consider possible candidates and return to the next board
meeting with those names.230 E. CHAPMAN
CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICESORANGEPUBLICLIBRARYBOARDOFTRUSTEES
Minutes of Meeting Held April 15, 1996
Page Two
Chair Cavecche had requested Director Wann to bring to this board meeting an
architectural drawing of the proposed New Main Library which was done in
conjunction with the 1990 Blue Ribbon Site Selection Committee. Director Wann
informed Trustees this committee had selected 6-7 possible locations for alibrarywithintheCity. Because of the budget difficulties suffered by the City soon
after this time, no further action was taken on the Committee's
recommendations.Several different financing methods were discussed by Trustees, including endowments and bond measures. Chair Cavecche asked Trustees to think ofgoalsforthisBoard, including how Board wishes to proceed with plans to build a
New Main
Library.Director Wann advised Trustees he attended a Santiago Library System'
s Director's meeting on April 11, 1996, and Orange County Public Library
Director John Adams reported on the County budget situation and its effect on OCPL. $ I
0 million is expected to be cut from that library's budget, with Tustin, Irvine
and Mission Viejo possibly pulling out of the County Library system. This crisis
was also discussed at a League of Cities meeting also held on April I 1,
Director Adams advised their budget will be cut drastically and there is a fiftypercentchancethelibrarywillenterajointpowersagreementsituationwithother
cities after closing libraries in cities that have more than one library in them.
State Librarian Dr. Starr suggested libraries form a coalition and begin lobbying
their elected officials to raise more funding. Dr. Starr added he feels
California libraries are in serious jeopardy of losing funds to safety agencies. Trustee
Baker added he had recently visited the Carlsbad Library which has a new facility
that was financed by developers' tax and Mello-
Roos funding.2.2 Reports
from Trustees There were no reports
from Trustees.III. COMMUNITY AND LIBRARY SERVICES DIRECTOR'
S REPORT 3,1 Director's Report of
March 1996 Director Wann reported to Trustees the success of the demand letters
and anmesty period extended to patrons with overdue material. 1,268 letters were
sent, and 489 accounts were cleared and 1,202 items were returned or paid for with
a total dollar value of $22,285, Chair Cavecche requested the Board be
notified when funds are received from the collection agency so that this amount can
be presented to City Council for disbursement back to the library. Director Wann
also advised Trustees the PLF grant 01'$39,710 would be applied to
the Information Technology Center (ITC) to demonstrate the library's commitment to
CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Meeting Held April 15, 1996
Page Three
Director Wann again invited Trustees to the library on Thursday, April 18, 1997
for "Log-On @ The Libraryday" and Volunteer Recognition
Celebration.3.2 Legislative
Update Current legislative information was provided in Trustees' packets. Director
Wann commented the SB 1531 Marks bill would benefit the City and the
California Library Association is strongly lobbying for the passage of this
bill.3.3 Financial
Report Expenditure Summary was reviewed and accepted as
presented.IV. DEPARTMENT
REPORTS 4.1 Complaint from Patron re
Book Trustees were informed of a patron's complaint of a book that patron's
teenage son had checked out which the parent found offensive to women and
contained sexual and violent innuendoes. The Board was provided with the book,
the original complaint, first contact letter to the patron, the library's written
procedure on a complaint and the final resolution letter to the patron. It was the
Reference Committee's recommendation that this book be placed in storage to mitigate
the possibility of young adults mistakenly taking the book from the shelf.
Trustees reviewed the material that was presented to them and agreed with the committee'
s
recommendations.4.2 Volunteer Recognition
Celebration Director Wann invited Trustees to visit the library on Thursday, April 18,
1996,for the "Log On @ The Libraryday" and Volunteer Recognition
Celebration.4.3 Log-On @ the
Libraryday Program Branch and Circulation Supervisor Bob Felthaus reported that he
and Library Systems Coordinator, Angela Scherer-Holt, have made arrangements to
log on to the Internet and demonstrate to City and Library Staff and patrons
the ease of accessing and
benefits of Internet.
V. NEW BUSINESS 5.1 Adult Literacy Program, "
Partners In Reading"Partners in Reading, the Orange Public Library's Adult Literacy
Program, will not be funded beyond June 1997. At that time, all grant money
CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Meeting Held April 15, 1996
Page Four
expended and no City founds are committed to continuing the program. The 19-
hour Literacy Assistant has now resigned and her position will not be filled. The
Literacy Coordinator will continue with the program an additional year. Chair
Cavecche commented she did not want to see this program discontinued and
Director Wann advised her the only option to the program would be to put it in
the FY 97/98 budget process for approval by City Council and City Manager.
5.2 Re-Engineering Library
Services Director Wann updated Trustees on the project of moving Children's Services
to the Taft Branch Library which is anticipated to take place while the
public restrooms at Main Library are being renovated to meeting Americans
with Disability Act requirements and development of the Information
Technology Center (ITC). Trustee Baker questioned the reason for this project and
Director Wann stated the space configuration and deteriorating appearance of Main
Library has motivated a study of the needs of library patrons. Director Wann felt
there were two motivating forces to implement this
project:a) This move would facilitate a combining of Children's Services
and Recreation
Services;b) Facilitate Main Library's compliance to Americans with Disability
Act
requirements.Children Services Supervisor Joan Blumenstein will begin contacting libraries
in the area that have separate Children's facilities and discuss the success of
these projects. While Trustees express concerns with this move, a user survey will
soon be conducted at both library facilities to glean the needs of the
community.Target date for this move is January
1997.5.3 ALA and Communications Decency Act (
CDA)Previously, Trustees had expressed concerns with public access to the
Internet while using the Information Technology Center. Information from the
American Library Association regarding Combinations Decency Act was included
in Trustees' packets for their
review.VI. ORAL
PRESENTATIONS There were no oral
CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Meeting Held April 15, 1996
Page Five
VII. ANNOUNCEMENTS
Trustee Gorham has contacted Director Wann and informed him Mrs. Gorham has
suffered an accident that now requires his full attention. Because of this situation,
Trustee Gorham will have difficulty attending Board meetings for several months. Chair
Cavecche has researched the procedure for a Trustee's absence, and Trustee Gorham will
need to address a letter to the Mayor ifhis absence is going to be more than a month.
Since Trustee Massa will be unable to attend the May Board meeting, no meeting will be
held because of lack of quorum.
VIII. ADJOURNMENT
Trustee Massa moved that the meeting be adjourned at 4:45 p.m. Seconded by Trustee
Baker. Motion carried.
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Secretary to the Library Board
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