03-18-1996 LBOT MINUTESL
I
Ol>. .
l-. ~CITY
OF ORANGE DIRECTOR
OF COMMUNITY ANO LIBRARY SERVICES COMMUNITY
SERVICES DIVISION 714)
744.7264 714 )
744-7264 FAX (714) 744.7251
LIBRARY SERVICES DIVISION
714) 288.2471
CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES
ORANGE PUBLIC LIBRARY
BOARD OF TRUSTEES
Minutes of Meeting Held March 18, 1996
Community and Library Services Administration Basement Confereuce Room
L CALL TO ORDER
1.1 Pledge of Allegiance
There was no Pledge of Allegiance,
1.2 Roll Call
The regular meeting of the Orange Public Library Board of Trustees was
called to order at 3:05 p.m., in the Community and Library Services
Administration Basement Conference Room, 230 East Chapman Avenue.
Present:Trustees Cavecche, Baker and Massa,
Absent:Trustee Gorham,
1.3 Adoption of Agenda
Chair Cavecche added "Internet Access by the Public" to New Business on the
agenda. Trustee Baker moved that the agenda be adopted with addition, Trustee
Massa seconded, Motion carried,
1.4 Approval of Minutes
Trustee Massa moved that the minutes of meeting held February 12, 1996, be
accepted as written, Trustee Baker seconded, Motion carried,
II. BOARD REPORTS
2.1 ';Reports from Chair
Chair Cavecche, Trustees Baker and Gorham attended the March 16, 1996,
CALTAC workshop at Corona Public Library. Trustees felt this was a great
networking session and useful information on libraries was gathered.
230 E. CHAPMAN AVENUE ORANGE. CALIFORNIA 92666-
CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Meeting Held March 18, 1996
Page Two
Chair Cavecche reported she has spoken with Randy Bosch and he will not be
able to chair a library foundation, but is willing to participate in it. There will be
future reports from Chair Cavecche,
Chair Cavecche also advised Trustees that Charles Hukari resigned from the
Board effective March 14, 1996, It was noted that perhaps more candidates
would apply for this vacant position if Board meetings were held in the evening,
2.2 Reports from Trustees
There were no reports from Trustees.
III. COMMUNITY AND LIBRARY SERVICES DIRECTOR'S REPORT
3.1 Director's Report of February 1996
Director Wann reported FY 96/97 budget process has been proceeding reasonably
well. The library's amnesty period was very successful and many books were
returned and fines paid. Staff will prepare a report for the Board.
Chair Cavecche questioned the cable work scheduled for Main Library and
Edward's House and was advised this cable was for staff computers still located
in the jointly-occupied space with Friends of the Orange Public Library
at Edward's House. Also, Chair Cavecche questioned why the
Expenditure Summary showed only 50% of funds expended. Director Wann advised
staff completes FY 95/96 book and materials ordering during April and May and
the bulk of the expenditures have been completed but do not appear on
the Expenditure
Summary,3.2 Legislative
Update Current legislative information was provided in Trustees' packets, Director
Wann commented it appears SB 1531 Marks bill has again become
active.3.3 Financial
Report Expenditure Summary was reviewed and accepted as presented, Chair
Cavecche questioned the amount of telephone charges ofthe branch libraries
and Branch/Circulation Services Supervisor Bob Felthaus advised all library
phone charges from Rolun Telephone are included the branch telephone account. It
is also possible this billing appears high because City Finance paid a two
month billing. Rolun Telephone charges are negotiated each year by the City'
s Purchasing
CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Meeting Held March 18, 1996
Page Three
IV. DEPARTMENT REPORTS
4.1 Budget FY 96/97
Director Wann advised Trustees two Budget FY 96/97 meetings have been held
with City Manager and staff. Financial packages have been collected and are
being finalized, The Main Library's Information Technology Center (ITC) is top
priority with the department. Trustees' request for an additional $50,000 in the
book budget was prioritized number three and probably will not be funded. In
conjunction with ITC, a $2 million MIS package has been prepared for review,
Director Wann added how pleased he was with the work done by Library Services
Manager Eugenia Wong and Library Supervisors. Trustees requested to be kept
informed on dates and times of budget hearings. Community Services Division
requested and received reclassification of 20 temporary positions to permanent
part-time positions which enables Division to continue projects for
citizens.4.2 Collection
Agency The amnesty period for returning library books and materials has now
expired.Staff will prepare a report to advise Trustees of the amount of materials
returned and the revenue
received.V. NEW
BUSINESS 5.1 Recruitment for a Library
Director At the February 12, 1996, Board meeting, Trustee Baker made the motion
to direct the Director of Community and Library Services to request a
recruitment for a Library Director in FY 96/97. Motion was seconded by Trustee
Gorham.During discussion, this motion was tabled to this meeting, Trustee Baker
stated he felt the library has many important and monumental issues facing it, and
feels the library is at a crossroads as the existing Main Library building is not
sufficient to meet citizens' needs. He felt the inclusion ofInternet capabilities within
the library presented financial and ethical questions which need answering
before public use of this information. He further stated he felt a professional librarian
is needed to explore grant finding and library foundation possibilities. Anaheim
and Fullerton Public Libraries are investigating forming a special district and
Trustee Baker feels this is an aspect Orange Public Library should consider.
Trustee Baker added leadership, imagination and innovation of an experienced
Library Director experienced in these areas is needed. Since it will be 4 years in July
that the library has not had a professional librarian as a Director, Trustee Baker
felt City Council should fund this position. Trustee Massa felt a Library
Director would be a good idea, however, she was concerned that a salary for this
CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Meeting Held March 18, 1996
Page Four
would detract from books and materials for the library, She expressed a desire to
delay recruitment until the county's financial situation has stabilized, Trustee
Baker added he was concerned as regards the ITC and was adequately trained to
facilitate this project. He added he felt the salary for a director's position would
be an investment in the library's future.
Director Wann advised he has spoken with City Manager Dave Rudat regarding
this matter and was told that no recruitment was financially feasible in FY 96/97,
but it may be considered in FY 97/98. It was also noted other cities have also
consolidated Community Services with Library Services as a method of fiscal
responsibility. Mr. Wann also addressed the issue of a Library Director reporting
to him and believes this could not be a suitable arrangement and no other City
departments have two Directors.
Director Wann added he has developed an affection for the library and staff and,
although Trustee Baker makes valid points for a professional Library Director,
this issue would probably not be considered until development of the east end of
the City is again started. He felt when development resume, the City Council will
again visit this issue. He also added that Trustees are appointed by City Council
and Council input should be sought by them. Director Wann reminded Trustees
he felt the main issues facing this department are a New Main Library, new gym
facility, and a new recreation center for residents. Chair Cavecche stated she was
hesitant to send this issue to City Council at this time before more discussion as a
Board. She felt the Board needs a more succinct consensus of what leadership
they are seeking. Trustee Baker pointed out the development of the City's east
end will require leadership for growth,
The original motion by Trustee Baker was read by the Administrative Secretary,
Trustee Baker amended his motion to include recruitment of a Library Director
but the library's organizational structure remaining the same. Chair Cavecche
seconded the motion.
Vote:Trustee Baker:
Chair Cavecche:
Trustee Massa:
Yes
No
No
Motion failed,
Chair Cavecche added to minutes this is an issue the Board will continue to
discussion, but there is opposition to sending this request to City Council at this
time before the Board can discuss it further.
CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Meeting Held March 18, 1996
Page Five
Trustee Baker moved to request Director Wann to provide Board with a report in
MayoI' 20 major issues facing the library in the next three to five years and to
give Board a report listing those issues and expanding on possible solution that
would normally be handled by a Library Director. Trustee Massa seconded
motion. Motion carried.
5.2 Complaint from Patron re Book
A complaint has been received from a patron on a book in the Main Library's
collection. The book is entitled Best Comics of the Decade. Adult Services
Supervisor Yolanda Moreno reported this book has been reviewed by the
Reference Committee. It was determined the book received great reviews and
was highly recommended to libraries. Upon examining the book, the Reference
Committee determined the book was degrading to women and had questionable
illustrations in it. It was the committee's recommendation the book be removed
from circulation and placed in storage, whereupon a patron would need to request
the book be brought up from storage in the basement. This book, the review, the
letters sent to the patron regarding the book, and the library's procedure on
Patron's Complaint of Library Materials will be placed on April meeting agenda,
5.3 Volunteer Recognition Celebration
During National Library Week, April 15-20, 1996, Bob Felthaus
informed Trustees the Library has two events planned for April 18. At 10:30 a.m.,
an Internet demonstration will be held for City staff and the Volunteer
Recognition Celebration at 4:00 p.m. One volunteer will receive recognition for over 2,
000 hour of service and one for 1,000. Trustees are invited to attend both
events.5.4 Internet Access by the
Public Chair Cavecche added this item to the agenda as she is concerned about
public access to Internet. She stated the library has not prepared for problems that
may be encountered by this project and does not want to proceed with any
further planning until policies and procedures are in place. Trustee Baker added he
was impressed by the Internet demonstration and discussion held at the CAL
TAC workshop on March 16, 1996, that raised such questions as to how long a
patron will be allowed to access, if patron can receive "E" mail and how staff
will monitor patrons use ofInternet Trustee Baker also questioned staffs training
on Worldwide Web, Gopher and privacy issues while patrons are accessing
Internet Librarian II Susan Barb responded staff has been gathering information
from other libraries that already provide this service to their patrons, It was also
felt that control would not be a problem since the Community Room will be
CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Meeting Held March 18, 1996
Page Six
location for the Technology Information Center and staff will be present during all
times the ITC is operational. Ms. Barb added there is a pornography problem
with Internet access and it is a concern for all users, Director Wann stated he has
had discussions with other Library Directors regarding this issue and althoughthereisnofail-safe procedure to stop abuse of this kind on the Internet, it will
be well known that this type of activity will not be tolerated in the library,
Also,again, staff will be present in the ITC at all times and will monitor patrons' use
of the Internet. Director Wann added he felt there could be no margin of error
on this project and each step will be brought to the Board for their approval. He
feels the residents of Orange are anxious to have this additional service and believes
it will be very popular at the library, Chair Cavecche feels the City Attorney
should become involved in censorship issues when pornographic or sexually
harassing material is being accessed in the ITC. Ms. Barb added there will be no "E"
mail access to patrons, however, printers will be provided for their
use.VI. ORAL
PRESENTATIONS Adult Services Supervisor Yolanda Moreno introduced Cal State FullertonLibrarySchoolstudents, Lauren Valdez and Bonnie Stephenson, who are interning at thelibraryfortheirpubliclibraryservicesclass, As part of their class requirement, they
must volunteer six hours at a library, observe library situations for 30 hours and attend a
Board meeting, This year, there are 30 students involved in this particular
project.VII.
ANNOUNCEMENTS There were no
announcements,VIII,
ADJOURNMENT Trustee Massa moved that the meeting be adjourned at4:49 p,m. Seconded by
Trustee Baker. Motion
carried,1!!~C 1 A t:
don ~
5-15-9b Secretary to
the Library