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03-18-1996 LBOT MINUTESL I Ol>. . l-. ~CITY OF ORANGE DIRECTOR OF COMMUNITY ANO LIBRARY SERVICES COMMUNITY SERVICES DIVISION 714) 744.7264 714 ) 744-7264 FAX (714) 744.7251 LIBRARY SERVICES DIVISION 714) 288.2471 CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES Minutes of Meeting Held March 18, 1996 Community and Library Services Administration Basement Confereuce Room L CALL TO ORDER 1.1 Pledge of Allegiance There was no Pledge of Allegiance, 1.2 Roll Call The regular meeting of the Orange Public Library Board of Trustees was called to order at 3:05 p.m., in the Community and Library Services Administration Basement Conference Room, 230 East Chapman Avenue. Present:Trustees Cavecche, Baker and Massa, Absent:Trustee Gorham, 1.3 Adoption of Agenda Chair Cavecche added "Internet Access by the Public" to New Business on the agenda. Trustee Baker moved that the agenda be adopted with addition, Trustee Massa seconded, Motion carried, 1.4 Approval of Minutes Trustee Massa moved that the minutes of meeting held February 12, 1996, be accepted as written, Trustee Baker seconded, Motion carried, II. BOARD REPORTS 2.1 ';Reports from Chair Chair Cavecche, Trustees Baker and Gorham attended the March 16, 1996, CALTAC workshop at Corona Public Library. Trustees felt this was a great networking session and useful information on libraries was gathered. 230 E. CHAPMAN AVENUE ORANGE. CALIFORNIA 92666- CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES Minutes of Meeting Held March 18, 1996 Page Two Chair Cavecche reported she has spoken with Randy Bosch and he will not be able to chair a library foundation, but is willing to participate in it. There will be future reports from Chair Cavecche, Chair Cavecche also advised Trustees that Charles Hukari resigned from the Board effective March 14, 1996, It was noted that perhaps more candidates would apply for this vacant position if Board meetings were held in the evening, 2.2 Reports from Trustees There were no reports from Trustees. III. COMMUNITY AND LIBRARY SERVICES DIRECTOR'S REPORT 3.1 Director's Report of February 1996 Director Wann reported FY 96/97 budget process has been proceeding reasonably well. The library's amnesty period was very successful and many books were returned and fines paid. Staff will prepare a report for the Board. Chair Cavecche questioned the cable work scheduled for Main Library and Edward's House and was advised this cable was for staff computers still located in the jointly-occupied space with Friends of the Orange Public Library at Edward's House. Also, Chair Cavecche questioned why the Expenditure Summary showed only 50% of funds expended. Director Wann advised staff completes FY 95/96 book and materials ordering during April and May and the bulk of the expenditures have been completed but do not appear on the Expenditure Summary,3.2 Legislative Update Current legislative information was provided in Trustees' packets, Director Wann commented it appears SB 1531 Marks bill has again become active.3.3 Financial Report Expenditure Summary was reviewed and accepted as presented, Chair Cavecche questioned the amount of telephone charges ofthe branch libraries and Branch/Circulation Services Supervisor Bob Felthaus advised all library phone charges from Rolun Telephone are included the branch telephone account. It is also possible this billing appears high because City Finance paid a two month billing. Rolun Telephone charges are negotiated each year by the City' s Purchasing CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES Minutes of Meeting Held March 18, 1996 Page Three IV. DEPARTMENT REPORTS 4.1 Budget FY 96/97 Director Wann advised Trustees two Budget FY 96/97 meetings have been held with City Manager and staff. Financial packages have been collected and are being finalized, The Main Library's Information Technology Center (ITC) is top priority with the department. Trustees' request for an additional $50,000 in the book budget was prioritized number three and probably will not be funded. In conjunction with ITC, a $2 million MIS package has been prepared for review, Director Wann added how pleased he was with the work done by Library Services Manager Eugenia Wong and Library Supervisors. Trustees requested to be kept informed on dates and times of budget hearings. Community Services Division requested and received reclassification of 20 temporary positions to permanent part-time positions which enables Division to continue projects for citizens.4.2 Collection Agency The amnesty period for returning library books and materials has now expired.Staff will prepare a report to advise Trustees of the amount of materials returned and the revenue received.V. NEW BUSINESS 5.1 Recruitment for a Library Director At the February 12, 1996, Board meeting, Trustee Baker made the motion to direct the Director of Community and Library Services to request a recruitment for a Library Director in FY 96/97. Motion was seconded by Trustee Gorham.During discussion, this motion was tabled to this meeting, Trustee Baker stated he felt the library has many important and monumental issues facing it, and feels the library is at a crossroads as the existing Main Library building is not sufficient to meet citizens' needs. He felt the inclusion ofInternet capabilities within the library presented financial and ethical questions which need answering before public use of this information. He further stated he felt a professional librarian is needed to explore grant finding and library foundation possibilities. Anaheim and Fullerton Public Libraries are investigating forming a special district and Trustee Baker feels this is an aspect Orange Public Library should consider. Trustee Baker added leadership, imagination and innovation of an experienced Library Director experienced in these areas is needed. Since it will be 4 years in July that the library has not had a professional librarian as a Director, Trustee Baker felt City Council should fund this position. Trustee Massa felt a Library Director would be a good idea, however, she was concerned that a salary for this CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES Minutes of Meeting Held March 18, 1996 Page Four would detract from books and materials for the library, She expressed a desire to delay recruitment until the county's financial situation has stabilized, Trustee Baker added he was concerned as regards the ITC and was adequately trained to facilitate this project. He added he felt the salary for a director's position would be an investment in the library's future. Director Wann advised he has spoken with City Manager Dave Rudat regarding this matter and was told that no recruitment was financially feasible in FY 96/97, but it may be considered in FY 97/98. It was also noted other cities have also consolidated Community Services with Library Services as a method of fiscal responsibility. Mr. Wann also addressed the issue of a Library Director reporting to him and believes this could not be a suitable arrangement and no other City departments have two Directors. Director Wann added he has developed an affection for the library and staff and, although Trustee Baker makes valid points for a professional Library Director, this issue would probably not be considered until development of the east end of the City is again started. He felt when development resume, the City Council will again visit this issue. He also added that Trustees are appointed by City Council and Council input should be sought by them. Director Wann reminded Trustees he felt the main issues facing this department are a New Main Library, new gym facility, and a new recreation center for residents. Chair Cavecche stated she was hesitant to send this issue to City Council at this time before more discussion as a Board. She felt the Board needs a more succinct consensus of what leadership they are seeking. Trustee Baker pointed out the development of the City's east end will require leadership for growth, The original motion by Trustee Baker was read by the Administrative Secretary, Trustee Baker amended his motion to include recruitment of a Library Director but the library's organizational structure remaining the same. Chair Cavecche seconded the motion. Vote:Trustee Baker: Chair Cavecche: Trustee Massa: Yes No No Motion failed, Chair Cavecche added to minutes this is an issue the Board will continue to discussion, but there is opposition to sending this request to City Council at this time before the Board can discuss it further. CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES Minutes of Meeting Held March 18, 1996 Page Five Trustee Baker moved to request Director Wann to provide Board with a report in MayoI' 20 major issues facing the library in the next three to five years and to give Board a report listing those issues and expanding on possible solution that would normally be handled by a Library Director. Trustee Massa seconded motion. Motion carried. 5.2 Complaint from Patron re Book A complaint has been received from a patron on a book in the Main Library's collection. The book is entitled Best Comics of the Decade. Adult Services Supervisor Yolanda Moreno reported this book has been reviewed by the Reference Committee. It was determined the book received great reviews and was highly recommended to libraries. Upon examining the book, the Reference Committee determined the book was degrading to women and had questionable illustrations in it. It was the committee's recommendation the book be removed from circulation and placed in storage, whereupon a patron would need to request the book be brought up from storage in the basement. This book, the review, the letters sent to the patron regarding the book, and the library's procedure on Patron's Complaint of Library Materials will be placed on April meeting agenda, 5.3 Volunteer Recognition Celebration During National Library Week, April 15-20, 1996, Bob Felthaus informed Trustees the Library has two events planned for April 18. At 10:30 a.m., an Internet demonstration will be held for City staff and the Volunteer Recognition Celebration at 4:00 p.m. One volunteer will receive recognition for over 2, 000 hour of service and one for 1,000. Trustees are invited to attend both events.5.4 Internet Access by the Public Chair Cavecche added this item to the agenda as she is concerned about public access to Internet. She stated the library has not prepared for problems that may be encountered by this project and does not want to proceed with any further planning until policies and procedures are in place. Trustee Baker added he was impressed by the Internet demonstration and discussion held at the CAL TAC workshop on March 16, 1996, that raised such questions as to how long a patron will be allowed to access, if patron can receive "E" mail and how staff will monitor patrons use ofInternet Trustee Baker also questioned staffs training on Worldwide Web, Gopher and privacy issues while patrons are accessing Internet Librarian II Susan Barb responded staff has been gathering information from other libraries that already provide this service to their patrons, It was also felt that control would not be a problem since the Community Room will be CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES Minutes of Meeting Held March 18, 1996 Page Six location for the Technology Information Center and staff will be present during all times the ITC is operational. Ms. Barb added there is a pornography problem with Internet access and it is a concern for all users, Director Wann stated he has had discussions with other Library Directors regarding this issue and althoughthereisnofail-safe procedure to stop abuse of this kind on the Internet, it will be well known that this type of activity will not be tolerated in the library, Also,again, staff will be present in the ITC at all times and will monitor patrons' use of the Internet. Director Wann added he felt there could be no margin of error on this project and each step will be brought to the Board for their approval. He feels the residents of Orange are anxious to have this additional service and believes it will be very popular at the library, Chair Cavecche feels the City Attorney should become involved in censorship issues when pornographic or sexually harassing material is being accessed in the ITC. Ms. Barb added there will be no "E" mail access to patrons, however, printers will be provided for their use.VI. ORAL PRESENTATIONS Adult Services Supervisor Yolanda Moreno introduced Cal State FullertonLibrarySchoolstudents, Lauren Valdez and Bonnie Stephenson, who are interning at thelibraryfortheirpubliclibraryservicesclass, As part of their class requirement, they must volunteer six hours at a library, observe library situations for 30 hours and attend a Board meeting, This year, there are 30 students involved in this particular project.VII. ANNOUNCEMENTS There were no announcements,VIII, ADJOURNMENT Trustee Massa moved that the meeting be adjourned at4:49 p,m. Seconded by Trustee Baker. Motion carried,1!!~C 1 A t: don ~ 5-15-9b Secretary to the Library