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CITY OF ORANGE
DIRECTOR OF
COMMUNITY AND
LIBRARY SERVICES COMMUNITY
SERVICES DIVISION 714) 744-7264 714 )
744-7264 FAX (
714) 744-
7251 LIBRARY SERVICES DIVISION 714)
288-2471 CITY
OF ORANGE
DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES ORANGE PUBLIC LIBRARY
BOARD OF TRUSTEES
Minutes of Meeting
Held February 12, 1996 Community and Library
Services Administration Conference Room I. CALL TO
ORDER 1.1 Pledge
of Allegiance There was no
Pledge of Allegiance.1.2 Roll
Call The regular meeting
of the Orange Public Library Board of Trustees was called to order
at 3:04 p.m., in the Community and Library Services Administration Conference Room,
230 East Chapman Avenue.Present:Trustees Cavecche,
Baker, Gorham and Massa.Absent:Trustee Hukari.
1.3 Adoption
of Agenda Trustee Gorham moved
that the agenda be adopted as corrected. Trustee Massa seconded, Motion carried.
1.4 Approval
ofMinutes Chair Cavecche moved
that the minutes of meeting held January 15, 1996, be corrected as follows:
Section 5.1, "
Review of Orange Public Library Mission Statement," line three, be changed from ... will
show Taft Branch Library as primarily a children's library,"to "... will show
Taft Branch Library as being considered as a children's library."Trustee Baker moved
that the minutes be accepted as corrected. Trustee Gorham seconded. Motion carried.
230 E, CHAPMAN
AVENUE ORANGE, CALIFORNIA 92666-1506
CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Meeting Held February 12, 1996
Page Two
II. BOARD REPORTS
2.1 Reports from Chair
Chair Cavecche advised Board she has been trying to make contact with
Trustee Hukari to discuss the possibility of Randy Bosch becoming active in a
Library Foundation.
2,2 Reports from Trustees
There were no reports.
III. COMMUNITY AND LIBRARY SERVICES DIRECTOR'S REPORT
3.1 Director's Report of December 1995
Director's Report was accepted as presented.
3.2 Legislative Update
There was current legislative information provided in Trustees' packets.
3.3 Financial Report
Expenditure Summary was reviewed and accepted as presented.
IV. DEPARTMENT REPORTS
4.1 Collection Agency
Approximately 900 letters have been mailed to patrons who have not returned
library materials for the past year. This letter instructions the addressee to pay a
fee or return material to the library. To facilitate the return of material, an
amnesty period has been declared from March 4 to March 23, 1996. All patrons
with outstanding charges after March 18 will be referred to the City's collection
agency.
V. NEW BUSINESS
5.1 FY 95/96 Budget
a) Review of Orange Public Library Mission Statement
A revised Orange Public Library Mission Statement was distributed.
Chair Cavecche revised to remove last sentence. Trustee Gorham moved
that the Orange Public Library Mission Statement be adopted as corrected.
Seconded by Trustee Massa. Motion carried.
CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Meeting Held February 12, 1996
Page Three
The Mission Statement is as follows:
The Orange Public Library is a community-based resource
center connecting all people to a spectrum of materials, services
and recreation to enrich their work, education and personal
well-being b)
Organizational Chart Department of Community and Library Services,
Library Services Division proposed FY 96/97 organizational chart was included
in packets for Trustees' review. Trustees Baker and Cavecche commented
they felt the chart was not correct as it showed the Board reporting to
the City Manager, which they feel it does not. Trustee Baker suggested
the solid line be changed to a dotted line between the Board and City
Manager to illustrate no direct influence. It was also felt "Director" should
be changed to "Community and Library
Services Director."c) FY 96/97
Preliminary Plan Trustee Baker moved the Director of Community and
Library Services request a recruitment for a Library Director in FY96/97.
Trustee Gorham seconded. Discussion: Trustee Baker commented the responsibility
of the job and number of staff supervised in a specialized field
require a professional Library Director. A Library Director would report
to Director Wann. Trustee Baker further commented Director Wann, although
a very professional manager, is not a librarian and
professionally knowledgeable about libraries. Trustee Gorham added he understood Director
Wann was temporarily assigned Library Director duties in July 1993, but as
soon as the fiscal situation at the City improved, a Library Director was
to be recruited. Trustees felt position required a professional
librarian. Trustee Baker added he felt the library is now at a point where
future planning should include a department head for the division.
Trustee Gorham amended motion to table it until next month. Chair
Cavecche seconded.Vote was unanimous to table motion until next
Board meeting.Chair Cavecche asked why the Children's Section's move to
Taft Branch Library has been postponed and Library Services Manager
Eugenia Wong advised her a slower approach was being taken to acclimate staff
to the move and a study will be conducted of patron's feelings on a
children's headquarters at a branch
CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Meeting Held February 12, 1996
Page Four
Eugenia Wong requested Trustees' approval of the concept presented in
the FY 96/97 Preliminary Budget plan. Chair Cavecche commented she
felt there was a large amount of staff requested and also inquired about the
structural changes of Main Library to accommodate the Information
Technology Center. Mrs. Wong advised there would be no structural
changes to the building, and an anticipated $141,000 spent for new carpet,
wiring and equipment. Trustee Gorham added a security precaution as
regards the front glass entrance doors to the Main Library Community
Room.
Chair Cavecche moved that an additional $50,000 be added to the book
budget request. Trustee Baker seconded. Discussion: Trustee Gorham
added that although technology is being added to the library collection by
way of electronic resources, he believes patrons still love and respect the
printed form of books. Motion carried unanimously.
Eugenia Wong corrected Orange Public Library's Preliminary Budget
Request for FY 96/97, Section "E, Maintenance and Operation," Number
One to "Restore the 'Binder Budget' in TS: $2,000."
5,2 National Library Week
Branch and Circulation Services supervisor Bob Felthaus reported on Orange
Public Library's plans for National Library Week, April 15 to April 20, 1996. A
World Wide Web site will be available throughout the month, wherein patrons
can tour the White House or visit Congress. On Tuesday, April 16, an Internet
connection will be attempted at the Main Library for demonstration. The
Library's Volunteer Recognition Celebration is planned for Thursday, April 18,
with Mayor Coontz and members of the City Council being invited to recognize
library volunteers, several of whom will reach over 1000 hours of service.
Further plans will be shared with Trustees at next month's Board meeting.
5.3 Literacy Program
Eugenia Wong reported Partners In Reading, Adult Grant Literacy Program, has
been operating for four years. This project will continue to be funded for one
additional year .
CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Meeting Held February 12, 1996
Page Five
5.4 CALTAC Workshop
Tmstees Baker and Gorham advised they would like to attend workshop and
requested Administrative Secretary to make arrangements for their attendance;
Chair Cavecche also will attend, but preferred to make her own arrangements.
5.5 CLA Membership
Administrative Secretary Jan McGovney told Trustees Director Gary Wann would
like to purchase a membership for each of them in the California Library
Association. Because of budget limitations, memberships have not been
purchased in the past, but Director Wann felt the Trustees deserved this special
recognition for all their hard work and effort on behalf of the Orange Public
Library.
VI. ORAL PRESENTATIONS
There were no oral presentations.
VII. ANNOUNCEMENTS
There were no announcements.
VIII. ADJOURNMENT
Trustee Gorham moved that the meeting be adjourned at 4: 18 p.m. Seconded by Trustee
Massa. Motion carried.
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