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CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES
ORANGE PUBLIC LIBRARY
BOARD OF TRUSTEES
Minutes of Meeting Held September 18, 1995
Community and Library Services Administration Conference Room
I.CALL TO ORDER
1.1 Pledge of Allegiance
There was no Pledge of Allegiance.
1.2 Roll Call
The regulaz meeting of the Orange Public Library Board of Trustees was
called to order at 3:02 p.m., in the Community and Library Services
Administration Conference Room, 230 East Chapman Avenue.
Present:Trustees Cavecche, Gorham, Hukari and Massa.
Absent: Trustee Baker
Guest: Mike Alvarez, President, Friends of the Orange Public Library
1.3 Adoption of Agenda
Chair Cavecche added "Friends of the Orange Public Library"to ""New
Business." Trustee Gorham moved that the agenda be adopted as
corrected. Trustee Massa seconded. Motion carried.
ORANGE PUBLIC LIBRARY 101 N.CENTER ST. ORANGE,CA 92666-1591
EI Modena Branch • Taft Branch
I . .. _ . 1
CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Meeting Held September 18, 1995
Page Two
1.4 Approval of Minutes
Chair Cavecche made the following changes to the minutes of the meeting held
July 17, 1995:
2.1, "Reports from Chair:" "Chair Cavecche reported that the Friends of the
Orange Public Library has requested that their President,Mike Alvarez, be
invited to the next Board meeting to update Trustees on Friends' issues:'
Chair Cavecche corrected minutes to read, "Chair Cavecche requested Friends of
the Orange Public Library President Mike Alvazez be invited to the next Board
meeting ..."
2.1, "Reports from Chair:" "Chair Cavecche also reported that she has met
with City Manager David Dixon and Finance Director Ann Marie Gallant to
discuss the library's policy on receiving fines and fees that are then deposited
into the General Fund." Chair Cavecche corrected the minutes to read, "Chair
Cavecche wants to meet with City Manager David Dixon and Finance Director
Ann Marie Gallant ..." because she could not meet with City Manager David
Dixon and Finance Director Ann Marie Gallant.
53, "New Business," Ainsworth Heritage House: "Eugenia Wong felt with the
improvements scheduled to be made to the structure that this wo ld be a
suitable location for the Local History Collection .." Chair Cavecche asked
the minutes to reflect that library staff felt that at the present time the Ainsworth
House is not be suitable for the Local History Collection.
Trustee Gorham moved that the minutes be accepted as corrected. Seconded by
Trustee Hukari, Motion carried.
II. BOARD REPORTS
2.1 Reports from Chair
Chair Cavecche reported she did not meet with City Manager David Dixon and
Finance Director Ann Marie Gallant because Mr. Dixon was not feeling well and
Ms. Gallant had resigned. She did, however, meet with Sr. Assistant to the City
Manager Scott Morgan, Interim Finance Director Jeannie Arehart and Director
Gary Wann to discuss the city's policy on library fines. Because the library
cannot hold fine money, it was recommended that as a project is initiated that
generates money; staff should then approach City Council and request those funds
be returned to the library.
CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Meeting Held September 18, 1995
Page Three
2.2 Reports from Trustees
There were no reports.
IIL COMMUNITY AND LIBRARY SERVICES DIRECTOR'S REPORT
3.1 Director's Report of September 1995
Director's Report was accepted as presetited.
3.2 Legislative Update
There was no information to provide to Trustees at this time.
3.3 Financial Report
There was no further information to provide Trustees at this time.
IV. DEPARTMENT REPORTS
4.1 Staff Recruitment and Library Hour Expansion
Gary Wann reported Personnel Department has completed testing and has
established eligibility lists for Library Page, Library Clerk, Library Assistant and
Librazian I positions. Interviews of the candidates will now begin and offers of
employment made. There will be no increase in service hours until new staff has
been fully trained.
4.2 Ainsworth Hause Project
Gary Wann informed Trustees that there has been an interest shown of putting a
Local History exhibit in the Ainsworth House. This facility is owned by the City
and operated by the Department of Community and Library Services. While
several different projects have been attempted at this location, none have
successfully marketed the Ainsworth House. Accessibility and pazking
availability have been major deterrents for business ventures. A proposal with
several suggested uses was presented to City Council and an offer by Susan
Doniger to investigate a possible museum/Local History e chibit that would rotate
in and out of the facility has been approved. Orange Redevelopment Agency has
agreed to fund $38,000 which is necessary to refurbish the structure and bring it
up to building code standazds. Chair Cavecche emphasized that no move of
library materials or staff can be done without Boazd approval. Gary Wann saw no
problem with the request that the Boazd be kept informed and added there may be
possibilities of special meetings in the future to get Boazd approval on certain
procedures. Trustee Gorham added that if the project is to be associated with the
Library, Trustees should be involved in the decision-making process.
CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Meeting Held September 18, 1995
PageFour
4.3 Revised Rental Book Procedure
Eugenia Wong advised Trustees that the Rental Book Collection has been in
operation for one yeaz now and is very successful. The project is 100% self-
supporting and there has been profits retumed to the collection for purchasing new
books. This collection has been expanded to include branch services and staff is
considering adding books on tape in this collection when service hours aze
expanded. It is hoped CD-ROM can be offered in the future.
V. NEW BUSINESS
President Mike Alvarez, Friend of the Orange Public Library
Mike Alvazez attended the Boazd meeting to give Trustees an update on Friends'
activities.
Friends aze excited about their upcoming move from the Edwazd's House gazage to
the main house. They aze discussing signage and coordinating packing of books.
Friends funded approximately $2,600 for the Summer Reading Club and donated
funds for books on tape.
There has been $4,000 in donations to the library this yeaz.
Friends have suggested to the Children's Section that a fall program be put
together for Summer Reading Club participants to return them to the library so they can
be thanked for their help and recognized for their efforts during the summer.
This program could include a speaker and/or perhaps a Chapman University musical
program.
Friends aze launching a major fund raiser using the library's memorial book fund
procedure. It is hoped that books will be given as gifts by families celebrating new
births or be given as memorial gifts
Benches aze being added to the front entrance of Main Library.
Old Town Preservation Association has given a$800 donation to Friends.
Library staff was asked to complete a wish list for Friends' consideration.
Funds have been received from booksale center sales, membership and donations.
Monthly Boazd Meetings aze held the second Monday of the month from 12-1 p.m., in
the Main Library's Community Room.
A new Friends' brochure is now available.
CTTY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Meeting Held September 18, 1995
Page Five
Chair Cavecche requested Friends activities be discussed only with Trustees. Mr.
Alvazez replied his organization is currently undergoing growing pains. He also reported
that$6,000 has been saved by Friends for a Friends Room at a New Main Library and
perhaps this money can be channeled to the Ainsworth House project. Chair Cavecche
requested that the idea of a Library Goid Cazd be agendized for next month's meeting.
5.1 Main Library Community Room (Space Conversion)
Gary Wann stated that there is internal struggling in the state capitol that has
impeded library progress. The Mazks and Alpert bills have not passed and it
appeazs they may not. As an altemative, a space conversion of the Main Library's
Community Room to the Children's Section has been investigated. Cost
estimates aze being obtained. Trustee Gorham moved that approval be given to
Gary Wann to reseazch the concept of converting the Community Room into
useabie Children's Section space. Motion seconded by Trustee Hukazi. Motion
carried.
5.2 Edward's House: Space Re-Allocation
After visiting other librazies and observing how Friends of those libraries aze
represented, Gary Wann began looking for other facilities for Friends' use. He
has relocated Partners In Reading to another Community and Library Services
facility and Friends of the Orange Public Library's Bookcenter has been moved to
the downstairs of the Edwazd's House. Chair Cavecche questioned whether
gazage space could be allocated for Friends' use and Gary Wann responded the
entire space will be for library use.
Director Wann also feels that Friends' activities should be discussed with Trustees
and library staff no longer be invoived in Friends' activities.
5.3 OPL Service Objectives for FY 95/96
Library Services Manager Eugenia Wong provided Trustees with an eight point
Service Objectives Outlined for FY 95/96. Chair Cavecche added that#7, "to
review and upgrade user fees by February 1996, "may require a separate study
session.
Gary Wann reported that the City is investigating a reorganization plan that will
begin in November that will restructure city services. There will be fizrther
combining of departments and all aspects of city service will be investigated for
I
CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Meeting Held September 18, 1995
Page Six
rightsizing. Although Gary feels the library will not experience drastic changes
under this reorganization, Chair Cavecche offered Trustees' help in keeping the
library's operation intact. Trustee Gorham commented that City department
heads need to be replaced after a City Manager has been chosen.
5.4 APS Equipment Services
Eugenia Wong reported on upgrades to our APS Equipment Services contract that
will provide a new copy machine in the Children's Section, maintenance for the
reader printer and a 486 PC with CD-ROM for patron's use ($3 an hour). Library
staff aze presently writing a procedure for use of this new equipment. No
educational assistance by staff will be provided. A 20% commission from this
equipment will be realized and all maintenance and repairs will be performed by
APS Equipment Services. Gary Wann felt this additional equipment available is a
service enhancement. Chair Cavecche requested a report to Trustees 30 days after
impiementation of the program so City Council can be approached for a refund of
monies eamed from this project.
Trustee Gorham moved that this agreement be adopted. Trustee Massa seconded.
Motion carried.
5.5 3M Self-Check System
Main Library has been experimenting with a 3M Self-Check System for three
months and it appears 7-11% of customers used this method to check.out library
materials. Although statistics cannot be relied on and the location of the
equipment was not Favorable for customer use, staff felt it was a good system and
could have provided up to 20% of their customers the speed and convenience of
checking out their own material. However,the price of the equipment is $25,000
with ongoing maintenance costs and staff recommends that the unit not be
purchased at this time as the money can be better spent on other projects.
5.6 CLA Annual Conference
The California Library Association Conference will be held November 11-14,
1995, at the Santa Claza Convention Center. Director Wann offered to pay for
registration fees if any Trustee would like to attend. None can attend the
conference at that time.
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CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Meeting Held September 18, 1995
Page Seven
5.7 Children's Library Card Policy
Staff has investigated and reseazched children's library card procedures with other
libraries. It is staff's recommendation that the procedure be adopted as follows:
At age 5 years a child may obtain his/her own library card
with a parenYs signature and ID. If at this age, the child
cannot yet write/print his/her own name, the parent will
write the child's name on the reverse side of the cad under
the parents signature."
Trustee Hukari moved that the staff recommendation for changing the Children's
Library Cazd Policy be adopted. Seconded by Trustee Gorham. Motion carried.
5.8 Veteran's Day (Saturday, November ll) Closing
Trustee Hukazi moved that the Main Library, Tafr Branch Library and El Modena
Branch Library be closed in observance of Veteran's Day on November 11, 1995.
VI. ORAL PRESENTATIONS
There were no oral presentations.
VII. ANNOUNCEMENTS
1) Chair Cavecche suggested the Friends be asked to coordinate renting pazking
spaces in the Main Library parking lot during the Intemational Street Fair as a
fund raiser.
2) Gary Wann advised Trustees the Santa Ana Pubiic Library has dropped from the
Santiago Library System. Pomona Public Library is also dropping its
membership with the Metropolitan Library System.
3) Gary Wann reported there was graffiti damage done to the Main Library and its
van during the International Street Fair by a violent group known as the 18th
Street Gang.
4) Gary Wann reported that the Rotary Club o£Orange has offered to purchase
materials for the library. A wish list has been composed and delivered and an
answer to the requests is expected in 30-40 days.
CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Meeting Held September 18, 1995
Page Eight
VIII. ADJOURNMENT
Trustee Gorham moved that the meeting be adjourned at 438 P.M. Seconded by Trustee
Massa. Motion carried.
G
G 1' W es n / /6/—
Secretary to the Library Board
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