07-17-1995 LBOT MINUTESG L,,,
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CITY OF ORANGEQ
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LIBiiAFiV ADMINISTFiATION(774)288-2470 FAX(714)771-6126
CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES
ORAiVGE PUBLIC LIBRARY
BOARD OF TRUSTEES
Minutes of Meeting Held July 17, 1995
Community and Li6rary Services Administration Conference Room
I.CALL TO ORDER
1.1 Pledge of Allegiance
There was no Pledge of Allegiance.
1.2 Roll Call
The regulaz meeting of the Orange Public Library Board of Trustees was
called to order at 3:02 p.m., in the Community and Library Services
Administration Conference Room, 320 East Chapman Avenue.
Present:Trustees Cavecche, Baker and Gorham.
Absent: Trustees Hukazi and Massa.
1.3 Adoption of Agenda
Chair Cavecche added"Alternate Funding"to II. Boazd Reports, 2.2 "Reports
from Trustees." (This item is a continuing agenda item that was inadvertently
omitted from agenda.) Trustee Gorham moved that the agenda be adopted as
conected. Trustee Baker seconded. Motion carried.
1.4 Approval of Minutes
Trustee Baker moved that the minutes of the meeting held June 5, 1995,be
approved as presented. Seconded by Trustee Gorham. Motion carried.
ORANGE PUBLIC LIBRARY 101 N.CENTER ST. ORANGE,CA 92666-1591
EI Modena Branch • Tatt Branch
CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Meeting Held July 17, 1995
Page Two
IL BOARD REPORTS
2.1 Reports from Chair r e guested
Chair Cavecche YetYtd athM Friends of the Orange Public Library J kfi
rkl tik t,6/td,t,flldit President, Mike Alvazez, be invited to the next Boazd meeting
to update Trustees on Friends' issues.
wants to meet
Chair Cavecche also reported that she dv(t/with City Manager David Dixon
and Finance Director Ann Mazie Gallant to discuss the library's policy on
receiving fines and fees that aze then deposited into the General Fund. Mrs.
Cavecche expressed concern whether fund raising efforts by the library to enhance
library service could be deposited directly into the library's budget. If this would
not be possible, she felt that the library should not make any efforts at fund
raising.
Chair Cavecche has spoken to Mayor Joanne Coontz on the formation of a library
foundation for a New Main Library. Chair Cavecche feels it is the Boazd's
prerogative to appoint a Chair for this foundation and suggested Planning
Commissioner Randy Bosch would be an excellent candidate.
2.2 Reports from Trustees
Chair Cavecche will ask Trustees Hukari and Massa to begin reporting on
Alternate Funding" at every Board meeting.
IIL COMMUNITY AND LIBRARY SERVICES DIRECTOR'S REPORT
3.1 Directar's Report of June 1995
Library Services Manager Eugenia Wong, on behalf of Director Gary Wann,
thanked the Trustees for all their hard work and support during the FY 95/96
budget process.
Because the rental book collection has been so successful at the Main Library, this
project has begun at the branches. Trustee Baker noted that the Soroptomists
Club of Orange donated $1,000 to purchase Books on Tape and Friends of the
Orange Public Library also donated $2,000 for Books on Tape. He also suggested
library staff consider renting Books on Tape to augment the libraty budget.
CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Meeting Held July 17, 1995
Page Three
Summer Reading Club registration has increased 100 children over last year. Taft
Branch and El Modena Branch Libraries aze par[icipating in the Smn2ner Reading
Club this year (after several yeazs of branches being unable to participate because
of staff shortages). There aze a total of 1,600 children participating in the Summer
Reading Club this yeaz.
3.2 Legislative Update
The information provided in Trustees' packets was accepted as presented.
3.3 Financial Report
The Expenditure Summary provided in Trustee's packets was accepted as
presented.
IV. DEPARTMENT REPORTS
4.1 Budget FY 95/96
Eugenia Wong reported there was a glitch in the automated shifting of funds from
FY 94/95 to FY 95/96 and some line items were not transferred. The Finance
Department is reseazching a solution to this problem and avoid the necessity of
getting City CounciPs approval for restoration of these funds. Chair Cavecche
asked to be kept informed on this matter.
V. NEW BUSINESS
5.1 East-End Sub-Station
Trustee Baker asked staff to investigate the feasibility of converting the police
facility in East Orange into a branch library/homework center and their report was
included in Trustees' packets. Although Trustee Baker is disappointed because
the police deparhnent is planning on utilizing this facility, he moved to accept
staff's report. Trustee Baker moved that staff monitor the police department's
actions in this facility and if there is no movement back into the building, that this
matter be brought back to the board in January 1996. Trustee Gorham seconded.
Motion carried.
Chair Cavecche related at this time that Mayor Joanne Coontz had mentioned to
her the branch library planned for the "town square." Mrs. Cavecche was
unawaze of any such branch library in this azea and iequested staff to investigate it
for her.
I
CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Meeting Held July 17, 1995
Page Four
5.2 Restructuring California Public Libraries
Eugenia Wong included information in Trustees' packets regazding the
restructuring of the California public librazies. Trustee Baker found this material
informative and requested information on Orange Public Library compazed to
librazies included in the booklet.
5.3 Ainsworth Heritage House
Chair Cavecche asked staff their opinion of the proposal to utilize Ainsworth
House as a heritage museum. Eugenia Wong felt with the improvements
scheduled to be made to the structure that this would be a suitable location for the
Local History Collection and Adult Services Supervisor Yolanda Moreno
commented that a new facility would be the most ideal location for the collection.
Chair Cavecche reminded staff that no material should be moved without the
Boazd's approval.
5.4 August Board Meeting
Trustee Gorham moved that the Board not meet in August. Seconded by Trustee
Baker. Motion canied. Trustee Baker will not attend the September Board
meeting.
5.5 Trustees` Social Fund
Chair Cavecche and Trustees Gorham and Baker contributed $20 to the Board's
Social Fund.
VI. ORAL PRESENTATIONS
There were no oral presentations.
VII. ANNOUNCEMENTS
There were no announcements
9/18/95: Chair Cavecche asked that the minutes reflect that the library staff
felt that at the present time, due to the structural condition of the
Ainsworth House, it was not suitable for the Local History Collection.
CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Meeting Held July 17, 1995
Page Five
VIII. ADJOURNMENT
Trustee Gorham moved that the meting be adjourned at 3:40 P.M. Seconded by Trustee
Baker. Motion canied.
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Gary Wann Att sted o i6 Q3SecretarytotheLibraryBoard
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