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06-5-1995 LBOT MINUTESa,l C;_D C%. 1 h G,ITY OF ORANGEn, la u c . ..,a`\.,op O'^ oori.v?` LIBRAqV ADMINISTFATION(714)288-2470 FAX(714)771-6126 CITY OF ORANG DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES Minutes of Meeting Held June 5, 1995 Community nd Library Services Administration Conference Room I.CALL TO ORDER 1.1 Pledge of Allegiancc Vice-Chair Gorham lead d e Pledge of Allegiance. 1.2 Roll Call The regular meeting of the Orange Public Library Board of Trustees was called to order at 3:06 p.m., in the Community and Library Services Administration Conference Room. Present:Trustees Gorham, Hukari and Massa. Absent: Baker and Cavecche. 1.3 Adoption of Agenda Trustee Hukari moved that the agenda be adopted as presented. Trustee Massa seconded. Motion carried. 1.4 Approval of Minutes Trustee Hukari moved that the minuYes of the meeting held May 15, 1995, be approved as presented. Seconded by Trustee Massa. Motion canied. I[. 130ARD RGI'ORTS 2.1 Rcports from Chair There wcre no reports at this time. ORANGE PUBLIC LIBnARY 101 N. CENTER ST. ORANGE, CA 92666-1 91 EI Mcdena Branch • Taft Branch CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRAIZY SERVICES ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES Minutes of Meeting Held June 5, 1995 Page Two 2.2 Reports from Trustees There were no reports at this time. a) Alternate Fundiug There were no reports at this time. At this time, Item 4.1, Deparhnent Reports, "Rancho Santiago College Joint use Library Project, "was taken out of order to henr the presentation of Jnck McGee, Director of Community Developmen[.) IV. ll PARTMENT REPORTS 4.1 Rancito Santiago College Joint Use Library Projects Director Gary Wann introduced Jack McGee, Director of Community Development, vhom was invited to speak to Trustees on the planning and development of East Orange to help them in their decision whether to participate in the joint use library project with Rancho Santiago College. Trtrslees 13aker and Cavecche arrived at this lime.) Mr. McGee stated that the General Plan for 1,700 acres on the east city limits of Orange vas adopted in 1989. It planned for many uses, including 12,000 living units for 30,000 to 35,000 people. The area would be a balance between residential and «orking facilities, with commercial use and a town square (which would serve as a secondary civic center). An annexation agreement was entered into between the City and the Irvine Company and upon expiration of 10 years, the land would be annexed to the City. Because of a successful bond, a road has been partially constructed that will enhance the eastern comdor and integrate the development in the area. Although there is no development within the City area, it should be commencing in approximately two years. Completion of the eastem transportation corridor is set for 1999. Since the adoption of the General Plan in 1989, the Irvine Company, along with the City, has experienced financial difficulties and layoffs of personneL The Irvine Company has begun focusing its development in Tustin Ranch and the City of Irvine areas. There will nced to be fairly significant changes made to the General Plan. City Council has not made a decision on tl e annexation issue and Director McGee I I CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES Minutes of Meeting Held June 5, 1995 Page Three believes that they will not vote to annex. With the County's financial situation, this plan is very unpredictable. Issues such as sales tax revenues need to be discussed before annexation. There is other developments in this areu, including Standard Pacific and Tracy Company, who are finishing up projects. Trustee Hukari added he felt the Irvine Company may take up to 5 years before discussing chanees to the General Plan. The biggest unknown in the proposed annexation is the split of revenues. Presently, there are no discussions taking place vith the Irvine Company as regards the General Plan. The Board thanked Director McGee for his time and information. Trustees began their discussion with Trustee Gorham informing the Board that he is and always has been aaainst the joint use library concept. He stated that he is now totally opposed to funding the project and allowing Rancho Santiago College complete controL Chair Cavecche also expressed concerns with the joint use library project as there appeared to still be unresolved problems. Negotiations still needed to be completed with this Boazd and City Council. She favors the idea of ajoint use library project and would not like to see it rejected completely because of the potential for City residents. She is also concerned that the Board not appear short- sighted and in the future regret their decision. Trustee Massa cannot envision ajoint use project of this type in operation as a college library usage contrasts with public library use. She feels that a college library would not be compatible for small children and she feels the project as submitted is not fair to the City. Adult Services Supervisor Yolanda Moreno added the majority of staff is strongly in favor of joint use project; however, because of budget difficulties now being experienced by the City, it is felt City funds could be better utilized elsewhere. Trustee Baker approves of the joint use library project with Rancho Santiago College's Orange campus and made a motion that the board encourage City Council to proceed with negotiations. Motion was seconded by Trustee Gorham. Chair Cavecche and Trustee Baker voted affirmative; Trustees Gorham, Hukari and Massa voted negative. The motion was defeated. CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES Minutes of Meeting Held June 5, 1995 Page Four Trustee Baker moved that staff reseazch the feasibility of converting and rehabilitating the abandoned police station facility in the eastem section of the City to utilize as a branch library and also create a homework center. Trustee Gorham seconded the motion. Motion carried. IIL COMMUNITY AND LIBRARY SERVICES DIRECTOR'S REPORT 3.1 Director's Report of May 1995 Chair Cavecche questioned the memorial book fund in the amount of$1,200 in memory of William Courtney and Yolanda Moreno advised that when Mr. Courtney died, it was his wish that in lieu of flowers, books be purchased for the library. All Trustees thought this was a wonderful idea and Chair Cavecche suggested the library consider designating a section in the library in memory of Mr. Courtney. 3.2 Legislative Updatc Gary Wann distributed the latest information on SB-134 MARKS and AB-309 ALPERT wherein it appears that AB309 has been defeated and there will not be $500,000 funding available for library construction. This bill can be heazd again in the fall. SB-]34 is still pending in the State Senate, although it appeazs it will also be defeated. Staff will remain aware of the actions concerning these two bills and keep the Board advised. 3.3 Financial Report There will be a budget study session tomorrow, June 6, at 430 p.m. It will be approximately one hour long and the City Manager will attend. It appears that the budget for FY 95/96 will not be adopted and the action will be to rollover the budget from FY 94/95. Gary Wann expressed to Trustees that it would be a good idea for them to attend this budget study session if possible. VI. DEPARTMENT REPORTS 4.2 Telephone Renewals Procedure Bob Felthaus informed Trustees that the library's Circulation Committee has made arranaements to allow patrons to renew due books via telephone, a procedure that has previously not been allowed. One telephone number would be established for this procedure which would be answered by a staff person or Voicemail. A trial CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES Minutes of Meeting Held June 5, 1995 Page Five period of 3 months will be completed and an evaluation of the procedure by staff will be done. This will be an expanded service provided for patrons and will begin on July 1. It will be publicized by placing boolanarks in checked out books and included in the Call Processing Voicemail messages for the library division. 4.3 Children's Library Cards It is the policy of the library that library cards will be issued to children that aze able to write or print their names. Gary Wann informed Trustees of a problem that developed at the Tafr Branch Library recently when an adult patron insisted that the child accompanying the adult be issued a library card, although the child could not print or write their name. Bob Felthaus advised Trustees that staff feels that a child 6 years of age would understand that books are not to be written on, drawn on or cut up. This procedure will be broueht back to Trustees for a decision afrer study and clarification by the Circulation Committee. V. NGW BUSIN SS 5.1 Election of Officcrs Chair Cavecche began the election. Trustee Gorham stated he had no desire or wish to serve as a 1995/96 officec Trustee Baker nominated Trustee Cavecche to continue as Chair as she assumed last year's Chair position in December after fonner-Trustee Brandman's resignation. Trustee Gorham seconded the nomination. Trustee Massa dosed the nomination. Trustee Cavecche was unanimously elected Chair for FY 95/96. Trustee Hukari nominated Trustee Baker for Vice-Chair. Trustee Gorham seconded the nomination. Trustee Massa closed the nomioation. Trustee Baker was unanimously elected Vice-Chair for FY 95/96. VI. ORAL PRESENTATIONS There were no oral presentations. VII. ANNOUNCEMENTS Sc Administrative Clerk Lee Sianez was introduced to Board. Lee will provide clerical support to Eugenia Wong at the Main Library. Trustees Hukari and Massa will not attend the July Baard meeting. CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES Minutes of Meeting Held June 5, 1995 Page Six VIII. ADJOURNMENT Trustee Gorham moved that the meeting be adjourned at 4:42 p.m. Trustee Hukui seconded. Motion carried. 1---t ' Gary Wann Att sted n 7/ Secmtary to the Library Board j m I I