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05-15-1995 LBOT MINUTESt°', l v.%' . 1 , a,,..»,,,, yc+ o;' pq, CITY OF ORANGE T\(hri%f D M LIBRARY ADMINISTFATION(714)288-2470 FAX(714)771f 126 CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES Minutes of Meeting Held May 15, 1995 Main Library Community Room I.CALL TO ORDER 1.1 Pledge of Allegiance Vice-Chair Gorham lead the Pledge of Allegiance. 1.2 Roll Call The regular meeting of the Orange Public Library Board of Trustees was called to order at 3:07 p.m., in the Main Library Community Room. Present: Trustees Cavecche, Baker, Gorham and Massa. Absent: Trustee Hukari. 13 Adoption of Agenda Trustee Gorham moved that the agenda be adopted as presented. Trustee Massa seconded. Motion carried. 1.4 Approval of Minutes Trustee Gorham moved that the April 17, 1995, minutes be approved as presented. Seconded by Trustee Massa. Motion carried. II. BOARD REPORTS 2.1 Reports of Chair There were no reports from Chair Cavecche. ORANGE PUBLIC LIBRARY 101 N. CENTER ST. ORANGE,CA 92666-1591 EI Modena Branch - Taft&aneh CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES Minutes of Meeting Held May 15, 1995 2.2 Reports from Trustees There were no reports from Trustees. a) Alternate Funding Trustee Massa reported she was discouraged by the background paperwork that was provided to her of the past successes and failures of public entities attempting alternate funding for libraries. Trustee Massa also asked how overdue library fines could be placed on City water bills to force payment. She also suggested an amnesty day for returning overdue library books without penalty. III. COMMUNITY SERVICES DIRECTOR REPORT 3.1 Director's Report of April 1995 Gary Wann reported that the Volunteer Recognition Ceremony on Apri129 was very successful with approximately 40 people in attendance. Chair Cavecche asked why tax forms are provided at the library and suggested they not be provided next yeaz. 3.2 Legislative Update Gary Wann discussed SB 134-Mazks and AB 309-Alpert bills and how they would qualify the library for reconsWction funding. If these bills aze passed, we would want to take a look at the possibility of using those funds for renovating and expanding the Main Library, including moving Edwazd's House to another location. 3.3 Financial Report The library is following the budget format. IV. DEPARTMENT REPORTS 4.1 Presentation: City of Orange and Rancho Santiago College Joint Use Library Because two new Trustees have joined the Board, Rancho Santiago College was invited to this meeting to give a presentation on the joint use library project.) Chair Cavecche had invited City Council members to join this meeting. Assistant City Manager Jim Evans was present. 2 CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES Minutes of Meeting Held May 15, 1995 Dean Stringer distributed a memorandum dated October 4, 1994,the 3ate of the first presentation to the Board. He also reported on the visitation team that went to Browazd County, Florida, to visit a joint use library that has been in operation for 10 yeazs. Attachment "C" had a listing of the benefits of joint use. Dean Stringer emphasized that a joint use library would provide library services to all the community and it was an opportunity for a broader library. It could provide the City residents with the convenience and benefits of a full service library for the price of a branch library. He added that if the City could solve some of its money problems, it could have a very nice new branch library as it is Rancho Santiago College's opinion that the east end of the City will develop and the college is in a good strategic location to provide library services. The college is in need of a library and the site selected for a joint use library was shown on a preliminary site plan. Drawings were also included in the packets that were provided to Trustees. The original location for a library was changed to make the library more visible to users and better access for customer parking. Rancho Santiago College has intentions of taking their library plans to the State of Califomia in January 1996, and requires a decision now from the City if our participation is forthcoming. Rancho Santiago College wished for Trustees to have all the available information to them before their decision would be made. The college feels this joint use library will provide good value for both entities. Trustee Baker began the Boazd's discussions of the presentation by asking about any difficulties that had azose with the Browazd County Libtary. Dean Partridge replied that there were no major difficulties as joint decisions had been made on the collection; there were no operational differences. The library is operated by the County and there is a boazd that makes collection recommendations. The population in the east end of the City is projected to be 40,000 in 5 yeazs and a 12,000 to 15,000 squaze foot library could serve this area. Rancho Santiago College has taken into consideration when designing their library allowing squaze footage for a public library. Patron use of public and college librazies differs wherein public librazies aze used in evenings and college libraries aze used during the day. Trustee Massa questioned the advantages to the college to work on an operational basis with the City. Dean Stringer replied that the community college has a strong working relationship with the City; public library patrons will see college class schedules and particpate in them; and a joint use project will be viewed favorably by the State. The college has waited 3 years for a decision from the City and hopes that the State will come forward with funding quickly because of the delay in the joint use library project. 3 CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES Minutes of Meeting Held May 15, 1995 Chair Cavecche expressed concern because Trustees would not be involved in administration of the library. Assistant City Manager Jim Evans stated this was a legitimate concem. Some staff would be public librazians; some staff now at Rancho Santiago College has public experience. The collection would be developed in a professional manner and polices would be worked out and shared. Orange Unified School District has not shown interest in this project. The joint use library project now is on hold until the City reaches a decision. Final planning would be done after the City's decision. It is hoped that this library would open in 1999 or 2000. If the City elects to not participate in this project, Rancho Santiago College will downsize their library to meet its own needs. Children's Supervisor Joan Blumenstein, who was a participate in this project for the last 3 yeazs, favors it. Trustee Gorham added that there was a lazge discrepancy in the public and academic libraries' salazies. This is solved by the college staffing the entire library because the college is contributing 75% to the project. Jim Evans added that this is a new view at attempting to solve some of the problems with the joint use library as the old ways were not solving its problems. There would be no City involvement in operational procedures in the joint use library Trustee Massa commented the City is contributing funds to this project and receiving no control. She suggested the City not particpate until the college signed a contract stating that the library is owned by both entities. Trustee Baker added that he felt many of these types of problems can be solved and the City should commit to the project. If the City decided at a later date the joint use project was not what the City had expected, it would be written in the Memorandum of Understanding that Rancho Santiago College would buy the City out of the project. Trustee Massa questioned Dean Stringer on Rancho Santiago College's status in the County of Orange financial crisis and Dean Stringer advised approximately $2 million in operational money was invested in the county fund and the college feels that it can absorb this loss. Questions were raised from staff on the database differences, technical aspects and ownership of the collection between the college and the City. Trustee Baker queried whether redevelopment funds could be used for a portion of this project as a h anch library is badly needed in this azea. A joint financial project would reduce the price to the City for such a branch facility and could prove an economic advantage. Chair Cavecche added that Trustees need to decide if the City needs one main library or several smaller branch libraries. Trustee Baker commented that the City cannot afford either size library facilities. Gary Wann said that the City and Rancho Santiago College is uncertain of the development plans in the azea. Trustee Baker said that the developing in the area is slow but that it will probably improve and suggested to put in a recommendation to the college to move ahead or pull out of the project completely. 4 CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES Minutes of Meeting Held May 15, 1995 Chair Cavecche asked Trustees and staff to come to a decision on the joint use library project with Rancho Santiago College within the next month and Trustees should be prepared to vote on the project at the arranged-early June 5, 1995, meeting. 4.2 Library Foundation There was no new information to discuss. 4.3 Budget FY 95/96 There was no new information to discuss. V. NEW BUSINE5S 5.1 Summcr Rcading Club Children's Supervisor Joan Blumenstein reported that the library is prepazing for the Summer Reading Club, which will also include programs at the branch libraries this year. Teen volunteers will be supervised by adult volunteers to coordinate the program. This yeaz, Wells Fazgo Bank has undenvritten supplies for the program and is providing stuffed dogs as prizes at all facilities, which coordinates with the theme poster. The Santiago Library System and Inland Library System have also contributed. Certificates, buttons and bookmarks will be prizes for the children. Again this yeaz, the Embroidery Guild is contributing handmade embroidered book marks as prices; staff inembers aze also doing needlepoint bookmazks for the children. Schools in the Orange Unified School District have been notified of this summer program. VI. ORAL PRESENTATIONS There were none. VII. ANNOUNCEMENTS 7.1 Joiot Powcrs Agreement with City of Anaheim and City of Villa Park Gary Wann reported that he and Eugenia Wong attended a joint powers meeting with the City of Anaheim, City of Fullerton and City of Villa Pazk. This agreement would mostly benefit the City of Villa Pazk as it appeazs the County is contemplating closing this facility due to budget cuts. Cities are requesting a 1,000 to $2,000 contribution for an analysis be done to determine library 5 CITY OF ORANGE DEPARTMENT OF COMMUNITY AND LIBRARY SERVICES ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES Minutes of Meeting Held May 15, 1995 services needed in the azea and requested the City of Orange to participate. While staff attended this meeting and were interested in the concept of a joint powers agreement, it is felt that our library is continuing fonvazd with or without this agreement. It was noted that the City Manager and City Council aze not in favor of this project. Chair Cavecche also stated that she felt there was no benefit for the City in this project. Trustee Baker commented that our service level has deteriorated and this type of an agreement would provide funding for librazies. The Board wishes to know City Manager Dixon's opinion on this pr posal. No other meetings are scheduled with the Cities of Anaheim,Villa Pazk or Fullerton. 7.2 Trustee Baker's Meeting with Orange County Public Library Direhtor John Adams Trustee Baker met with Orange County Public Librazy Director John Adams and discussed the County's plans to close two librazies in the City of Gazden Grove. Although there was discussion in much more detail, Trustee Baker stated a joint powers agreement is being considered by the entities involved. 7.3 Mecting Changc Chair Cavecche requested an early date for the June meeting so Trustees and staff can further discuss and arrive at a decision on the joint library use with Rancho Santiago College. June 5 was set as the new date and Jan McGovney will check to see if the Redevelopment Agency conference room is available for the meeting. VIII. ADJOURNMENT Trustee Gorham moved that the meeting be adjourned at 4:47 p.m. Trustee Massa seconded. Motion carried. An ted o (/f Secretary to the Library Board GW/jm 6