04-17-1995 LBOT MINUTESF;k".t y
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LIBRARY ADMINISTRATION(714)288-2470 FAX(714)771-6126
CITY OF ORANGE DEPARTMENT OF COMMUNITY SERVICES
ORANGE PUBLIC LIBRARY
BOARD OF TRUSTEES
Minutes of Meeting of April 17, 1995
Main Library Community Room
I.ROLL CALL
1.1 Pledgc of Alicgiancc
Chair Caveccl e lead the Pledge of Allegiance.
1.2 Roll Call
The regular meeting of the Orange Public Librap Board of Trustees was called to
order at 3:02 p.m., in the Main Library Community Room.
1.3 Adoption of Agenda
Vice-Chair Gorham moved that the agenda be adopted as presented. Seconded by
Trustee Baker. Motion carried.
1.4 Approval of Minutes
a) Special Meeting of March 16, 199.
Trustee Baker moved that the minutes of the Special Meeting held
March 16, 1995 be approved as presented. Vice-Chair Gorham seconded
the motion. Motion carried.
b) Regular Meeting of March 20, 1995.
Vice-Chair Gorham moved that the minutes of the Regular Meeting held
March 20, 1995, be approved as presented. Trustee Hukari seconded.
Motion carried.
II. BOARD R PORTS
2.1 Reports from Chair Cavccche
There were no reports from Chair Cavccche.
ORANGE PUBLIC LIBRARV 101 N. CENTER ST. ORANGE,GA 92666-1591
EI Modena Bronch • Taft Branch
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CITY OF ORANGE DEPARTMENT OF COMMUNITY SERVICES
ORANGE PUBLIC LIBRARY
BOARD OF TRUSTEES
Minutes of Meeting Held Apri117, 1995
2.2 Reports from Trustees
There were no reports from Trustees.
III. COMMUNITY SERVICES DIRECTOR REPORT
3.1 Director's Report of March 1995
Trustees were provided the March 1995 Director's Report in their packets.
3.2 Legislative Updatc
Included in the Trustees' packets was a Library Hotline article dated April 10,
1995, which reported that the Stanislaus County voters approved a library sales
tax which is expected to raise $4.1 million annually for libraries.
IV. DEPARTMENT REPORTS
4.1 City of Orange and Rancho Santiago College Joint Use Libraty
Gary Wann spoke to Dean Stringer from Rancho Santiago College's Orange
Campus and Trustee Baker recently regarding the joint use library project and it
was suggested that a meeting be held. Although there seems to be no suppoR
from the City Manager, Mayor or City Council, the Board wishes to advise Dean
Stringer of the City's position. Part of the problem with this joint project as far as
the City is concemed is the fact that development in East Orange has slowed
considerably. It is expected Rancho Santiago College will continue with this
project even though the City will withdraw from participation. Trustees did ask
for Gary and Trustee Baker to get an indication from Dean Stringer as to how
long participation in this project will remain available to the City in case the City
reconsiders its position on the project. It was suggested that Dean Stringer invited
to a Board meeting to make a presentation for the two new Trustees. Trustee
Hukari inquired about the Police Department's East End Sub Station availability
for a branch library and Yolanda Moreno added that this aspect had already been
researched by Hazel Ho Wang, former Branch Services Manager. Staff will
attempt to locate this report for Trustees.
4.2 Alternate Funding
Trustees Hukari and Massa were presented with packe[s on the information
available on alternate funding for their sub-committee use. They wil] meet this
month and report to the Boazd in May.
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CITY OF ORANGE DEPARTMENT OF COMMUNITY SERVICES
ORANGE PUBLIC LIBRARY
BOARD OF TRUSTEES
Minutes of Meeting Held April 17, 1995
4.3 Library Foundation
Chair Cavecche advised that she had spoken to Randy Bosch on the feasibility of
a library foundation. She plans to speak further to him on the San Francisco
Library Foundation and hopes to bring results to the Board in a few months.
4.4 Budget FY 95/96
Gary Wann reported he met with the City Manager and Finance Director and felt
the Special Meeting held on Mazch 16 was beneficial because he could
confidently relate the Board's wishes and direction to them as regards the Library
budget process. Although the latest budget session did not deal in mo etary
figures, it did address programs and the direction of the Library. Extended hours
and the consequences of closing the Villa Park (Orange County) Library. Gary's
first priority of the redassified positions at the library were granted. There was
concern expressed, however, regarding Friday closure and the shift differential
that would be effective if the library was open an additional 3-6 hours.
4.5 Children's Section "School Survey" Results i
Joan Blumenstein addressed tlie Board on the results of the school survey by i
distributing an interim report with mostly statistics and comments. This survey
revealed that the most frequent reason for students and teachers not utilizing the ii
library is confusion on service hours. Because of this, a Children's Section
Newsletter was prepared (See 5.4, "Children's Section Newsletter" below) which
will help inform teachers of services and hours. A main conclusion drawn from
the survey is the great impact on students, teaches and schools which it is
necessary to reduce service and hours at the librazies. Joan added that more
money is needed for books and video material. A library cazd drive vith
librazians visiting local schools will be resumed soon when the budget is
increased.
4.6 Volunteer Recognition Celebration
Bob Felthaus distributed invitations to the Volunteer Recognition Celebration, to
be held on Saturday, April 29, to each of the Trustees. This moming event is in
conjunction with National Volunteer Recognition Week. Over 200 volunteers
have been invited, including Homebound Delivery Service volunteers and
Partners In Reading Literacy Program volunteers. Two volunteers will be
honored who have donated over 1,000 hours to the library. There aze an
additional 4 volunteers who are approaching the 2,000 volunteer hours mark.
400 is budgeted for this event and Partners In Reading has donated the printing
of the invitations. Trustees are cordially invited to attend this annual event.
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CITY OF ORANGE DEPARTMENT OF COMMUNITY SERVICES
ORANGE PUBLIC LIBRARY
BOARD OF TRUSTEES
Minutes of Meeting Held April 17, 1995
V. NEW BUSINESS
5.1 County Library Closures
Chair Cavecche requested this item be placed on the agenda. Although the Villa
Pazk (Orange County) Branch Library is struggling to remain open, Chair
Cavecche asked about the impact of its closing on the Taft Branch Library. She
also advised that she has spoken with the chairperson who is working to keep the
branch library open and this person has suggested that the Villa Park City Council
will make funds available to keep the library operating.
5.2 Operations Policy on Patron Complaint of Library Matcrials
Chair Cavecche had asked for a copy of this operational procedure at the March
Board meeting. Vice-Chair Gorham commented that the procedure was complete
and straight forward. All Trustees appreciated receiving the information on this
procedure.
5.3 Library Ad Hoc Committee
Gary Wann met with Douglas Westfall, Mary Sellen and Joyce Farris, the
Library's ad hoc committee appointed by City Council to discuss Council's
perceived problems at the Library which were being experienced with a previous
Board of Trustees. Now that the Board is working well together, the ad hoc
committee only commented they felt quasi-professional personnel could work as
intems to assist the library at times when there aze staff shortages. This ad hoc
committee was extremely supportive of the library and its future and Gary advised
he would be reporting the results of this meeting to the Mayor and City Council.
5.4 Children's Section Newsletter
In conjunction with the Children's Section "School Survey" Results (Section 4.5
above), a Children's Section Newsletter has been prepared and will be distributed
3 times a year to local schools. This is a trial project that was the outcome of a
Califomia Library Association's idea of how to keep teachers and students
informed of library services and hours. The Children's Section has received
positive feedback from teachers on this newsletter.
VI. ORAL PRESENTATIONS
There were no oral presenta[ions.
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CITY OF ORANGE DEPARTMENT OF COMiVIUNITY SERVICES
ORANGE PUBLIC LIBRARY
BOARD OF TRUSTTES
Minutes of Meeting Held April 17, 1995
VII. ANNOUNCEMENTS
There were no announcements
VIII. ADJOURNMENT
Vice-Chair Gorham moved that the meeting be adjoumed at 4:07 p.m.. Trustee Massa
seconded. Motion carried.
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