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04-17-1995 LBOT MINUTESF;k".t y C S•—- . CITY OF ORANGE1: Q=' yCF,^p„%(i UNTV CP LIBRARY ADMINISTRATION(714)288-2470 FAX(714)771-6126 CITY OF ORANGE DEPARTMENT OF COMMUNITY SERVICES ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES Minutes of Meeting of April 17, 1995 Main Library Community Room I.ROLL CALL 1.1 Pledgc of Alicgiancc Chair Caveccl e lead the Pledge of Allegiance. 1.2 Roll Call The regular meeting of the Orange Public Librap Board of Trustees was called to order at 3:02 p.m., in the Main Library Community Room. 1.3 Adoption of Agenda Vice-Chair Gorham moved that the agenda be adopted as presented. Seconded by Trustee Baker. Motion carried. 1.4 Approval of Minutes a) Special Meeting of March 16, 199. Trustee Baker moved that the minutes of the Special Meeting held March 16, 1995 be approved as presented. Vice-Chair Gorham seconded the motion. Motion carried. b) Regular Meeting of March 20, 1995. Vice-Chair Gorham moved that the minutes of the Regular Meeting held March 20, 1995, be approved as presented. Trustee Hukari seconded. Motion carried. II. BOARD R PORTS 2.1 Reports from Chair Cavccche There were no reports from Chair Cavccche. ORANGE PUBLIC LIBRARV 101 N. CENTER ST. ORANGE,GA 92666-1591 EI Modena Bronch • Taft Branch I CITY OF ORANGE DEPARTMENT OF COMMUNITY SERVICES ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES Minutes of Meeting Held Apri117, 1995 2.2 Reports from Trustees There were no reports from Trustees. III. COMMUNITY SERVICES DIRECTOR REPORT 3.1 Director's Report of March 1995 Trustees were provided the March 1995 Director's Report in their packets. 3.2 Legislative Updatc Included in the Trustees' packets was a Library Hotline article dated April 10, 1995, which reported that the Stanislaus County voters approved a library sales tax which is expected to raise $4.1 million annually for libraries. IV. DEPARTMENT REPORTS 4.1 City of Orange and Rancho Santiago College Joint Use Libraty Gary Wann spoke to Dean Stringer from Rancho Santiago College's Orange Campus and Trustee Baker recently regarding the joint use library project and it was suggested that a meeting be held. Although there seems to be no suppoR from the City Manager, Mayor or City Council, the Board wishes to advise Dean Stringer of the City's position. Part of the problem with this joint project as far as the City is concemed is the fact that development in East Orange has slowed considerably. It is expected Rancho Santiago College will continue with this project even though the City will withdraw from participation. Trustees did ask for Gary and Trustee Baker to get an indication from Dean Stringer as to how long participation in this project will remain available to the City in case the City reconsiders its position on the project. It was suggested that Dean Stringer invited to a Board meeting to make a presentation for the two new Trustees. Trustee Hukari inquired about the Police Department's East End Sub Station availability for a branch library and Yolanda Moreno added that this aspect had already been researched by Hazel Ho Wang, former Branch Services Manager. Staff will attempt to locate this report for Trustees. 4.2 Alternate Funding Trustees Hukari and Massa were presented with packe[s on the information available on alternate funding for their sub-committee use. They wil] meet this month and report to the Boazd in May. f CITY OF ORANGE DEPARTMENT OF COMMUNITY SERVICES ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES Minutes of Meeting Held April 17, 1995 4.3 Library Foundation Chair Cavecche advised that she had spoken to Randy Bosch on the feasibility of a library foundation. She plans to speak further to him on the San Francisco Library Foundation and hopes to bring results to the Board in a few months. 4.4 Budget FY 95/96 Gary Wann reported he met with the City Manager and Finance Director and felt the Special Meeting held on Mazch 16 was beneficial because he could confidently relate the Board's wishes and direction to them as regards the Library budget process. Although the latest budget session did not deal in mo etary figures, it did address programs and the direction of the Library. Extended hours and the consequences of closing the Villa Park (Orange County) Library. Gary's first priority of the redassified positions at the library were granted. There was concern expressed, however, regarding Friday closure and the shift differential that would be effective if the library was open an additional 3-6 hours. 4.5 Children's Section "School Survey" Results i Joan Blumenstein addressed tlie Board on the results of the school survey by i distributing an interim report with mostly statistics and comments. This survey revealed that the most frequent reason for students and teachers not utilizing the ii library is confusion on service hours. Because of this, a Children's Section Newsletter was prepared (See 5.4, "Children's Section Newsletter" below) which will help inform teachers of services and hours. A main conclusion drawn from the survey is the great impact on students, teaches and schools which it is necessary to reduce service and hours at the librazies. Joan added that more money is needed for books and video material. A library cazd drive vith librazians visiting local schools will be resumed soon when the budget is increased. 4.6 Volunteer Recognition Celebration Bob Felthaus distributed invitations to the Volunteer Recognition Celebration, to be held on Saturday, April 29, to each of the Trustees. This moming event is in conjunction with National Volunteer Recognition Week. Over 200 volunteers have been invited, including Homebound Delivery Service volunteers and Partners In Reading Literacy Program volunteers. Two volunteers will be honored who have donated over 1,000 hours to the library. There aze an additional 4 volunteers who are approaching the 2,000 volunteer hours mark. 400 is budgeted for this event and Partners In Reading has donated the printing of the invitations. Trustees are cordially invited to attend this annual event. 3 CITY OF ORANGE DEPARTMENT OF COMMUNITY SERVICES ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES Minutes of Meeting Held April 17, 1995 V. NEW BUSINESS 5.1 County Library Closures Chair Cavecche requested this item be placed on the agenda. Although the Villa Pazk (Orange County) Branch Library is struggling to remain open, Chair Cavecche asked about the impact of its closing on the Taft Branch Library. She also advised that she has spoken with the chairperson who is working to keep the branch library open and this person has suggested that the Villa Park City Council will make funds available to keep the library operating. 5.2 Operations Policy on Patron Complaint of Library Matcrials Chair Cavecche had asked for a copy of this operational procedure at the March Board meeting. Vice-Chair Gorham commented that the procedure was complete and straight forward. All Trustees appreciated receiving the information on this procedure. 5.3 Library Ad Hoc Committee Gary Wann met with Douglas Westfall, Mary Sellen and Joyce Farris, the Library's ad hoc committee appointed by City Council to discuss Council's perceived problems at the Library which were being experienced with a previous Board of Trustees. Now that the Board is working well together, the ad hoc committee only commented they felt quasi-professional personnel could work as intems to assist the library at times when there aze staff shortages. This ad hoc committee was extremely supportive of the library and its future and Gary advised he would be reporting the results of this meeting to the Mayor and City Council. 5.4 Children's Section Newsletter In conjunction with the Children's Section "School Survey" Results (Section 4.5 above), a Children's Section Newsletter has been prepared and will be distributed 3 times a year to local schools. This is a trial project that was the outcome of a Califomia Library Association's idea of how to keep teachers and students informed of library services and hours. The Children's Section has received positive feedback from teachers on this newsletter. VI. ORAL PRESENTATIONS There were no oral presenta[ions. 4 CITY OF ORANGE DEPARTMENT OF COMiVIUNITY SERVICES ORANGE PUBLIC LIBRARY BOARD OF TRUSTTES Minutes of Meeting Held April 17, 1995 VII. ANNOUNCEMENTS There were no announcements VIII. ADJOURNMENT Vice-Chair Gorham moved that the meeting be adjoumed at 4:07 p.m.. Trustee Massa seconded. Motion carried. ve- z y y, W A ested o S'a.d Secretazy to the Boazd GW/jm 5 f