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03-20-1995 LBOT MINUTESi<::,(,c(c. CaSoa . , 2 r., 1 -/-r 77 Y I, , o- i; l l 1 l l l\V L s. ..,; `;,o. OVNTv GP . LIBRAFiY ADMINISTRATION(714)288-2470 FAX(774)771-6126 CITY OF ORANGE COMMUNITY SERVICES DEPARTMENT ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES Minutes of Meeting of March 20, 1995 Main Library Community Room I.CALL TO ORDER 1.1 Pledge of Allegiance Vice-Chair Gorham lead the Pledge of Allegiance. 1.2 Roll Call The regular meeting of the Orange Public Library Board of Trustees was called to order at 2:59 p.m., in the Main Library Community Room. 1.3 Adoption of Agenda Trustee Gorham moved that the agenda be adopted as presented. Trustee Baker seconded. Motion carried. 1.4 Approval of Minutes Trustee Baker amended minutes under Section 2.2, "Reports from Trustees," first pazagraph was corrected to read: Trustee Baker distributed an artide from January 30 Newsweek magazine which addressed the California State University administrators are not building a Library in their new Ford Ord Campus facility. He also added that 65% of students own their own PC's before entering college." Bold ]ettering denotes changes.) Trustee Gorham moved that the minutes be accepted as corrected. Seconded by Trustee Baker. Motion carried. ORANGE PUBLIG LIBRARY 101 N. CENTER ST. ORANGE, CA 92666-1591 EI Modena Branch • Tatt Branch CITY OF ORANGE DEPARTMENT OF COMMUNITY SERVICES ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES Minutes of Meeting Held March 20, 1995 II. _ BOARD REPORTS 2.1 Reports from Chair Cavecche Chair Cavecche advised Boazd that she and her husband are members of a Chapman University committee reviewing the feasibility of adding a law school to the Orange campus. She queried of a joint use proposal between Chapman University, Orange Unified School District and the City of Orange that may generate funding for a New Main Librazy. 2.2 Reports from Trustees There were no reports from Trustees. III. COMMUNITY SERVICES DIRECTOR REPORT 3.1 Director's Report of February 1995 Gary Wann reported that Apri19-15 is National Library Week. Although there will be no speciai programming during this week, he invited the Boazd to attend the Volunteer Recognition Program on Saturday, Apri129. Public Library Fund grant for $40,243 was received and will be discussed further under Section 5.2 of this agenda. An Orange Public Library Children's Services survey on how the Library and teachers can improve their working relationship has been distributed throughout schools in the Orange Unified School District and the results of this survey will be shazed with Trustees once it has been tabulated. Chair Cavecche commented from the statistics provided in the Director's Report that activity at the branch libraries has increased; if the Orange County Public Library's Villa Pazk Branch closes, this will also bring more patrons to our branch librazies. VI DEPARTMENT REPORTS 4.1 City of Orange and Rancho Santiago College Joint Use Library There has been no communication from Rancho Santiago College. Gary Wann will contact Dean Stringer and arrange a meeting time with him, City Manager David Dixon and Trustee Baker to discuss this joint library use project. Trustee Hukazi suggested perhaps a casual conversation with Dean Stringer would be appropriate at this time. The Board is aware that Rancho Santiago College needs a decision from the City regarding the City's participation in this project. It is felt that the college will continue with its plans for a library with or without the City's funding. Trustee Massa asked questions regarding this joint use project, 2 CITY OF ORANGE DEPARTMENT OF COMMUNITY SERVICES ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES Minutes of Meeting Held Mazch 20, 1995 especially the parking problem. Trustee Gorham has been involved in the entire project since inception and related the background on it. Chair Cavecche added she would like to make sure the City participates if it wishes and there would be no regrets if the decision is made not to participate. Chair Cavecche requested a report from staff on how the City would like to proceed on this issue. 4.2 Alternate Funding Trustee Baker began the discussion by commenting that he felt the library could not expand service or its collection in any meaningful way without more funding. Additional funding will be used to expand public service. An administrative board should look at the feasibility of supplemental funding such as a foundation, special library district, or a user's fee if such alternate funding is sanctioned under the Educational Code. Trustee Baker further commented that a further look at revising fines and fees, entrepreneurial methods to gain revenue and explore all alternate methods for additional funding. Trustee Baker suggested a sub- committee to develop a series of recommendations, pros and cons, and areas that can be considered for possible revenue. He felt it was this Board's responsibility to begin this process immediately and not wait for the City to grant additional funding to the library. Chair Cavecche agreed an aggressive approach to funding is needed now. Chair Cavecche appointed Trustee Hukari to chair this alternate funding sub-committee with Trustee Massa. Gary Wann distributed a facsimile memo received on Mazch 20 requesting letters of support to the Senate Education Committee and Assembly Local Government Committee of SB 134-Marks and AB 309-Alpert. Trustee Baker moved that support letters to all committee members from the Boazd be sent with Chair Cavecche signing each. Motion seconded by Trustee Gorham. Motion carried unanimously. 4.3 FY 95/96 Budget At the Board of Trustees Special Meeting held Mazch 16, 1995, Trustees requested Eugenia Wong to discuss with her staff ways additional funding on library materials would be distributed and bring back to the Board these additional azeas of need. Eugenia provided a five page report discussing in detail the many areas where additional funding is needed. $50,000 could be used to replenish the library's materials and begin a rental CD-ROM software collection implemented similar to the Rental Book Collection. Trustee Baker moved that the Library 3 CITY OF ORANGE DEPARTMENT OF COMMUNITY SERVICES ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES Minutes of Meeting Held Mazch 20, 1995 increase the book budget request for FY 95/96 to $295,000. Trustee Gorham seconded. Motion carried unanimously. Gary will keep the Boazd advised on the City's budget discussions regarding the library. Trustee Hukazi suggested that Trustees go to Council members and discuss their support for library funding andattendCityCouncilbudgetsessions. V. NEW BUSINESS 5.1 Magazine Circulation Policy Chair Cavecche had requested Eugenia Wong to provide a background on the Library's magazine circulation policy. Magazines aze presently being circulated for 3 weeks. Trustee Gorham moved that effective July 1, 1995, magazine loans be changed to one week. Trustee Hukazi seconded. Motion carried unanimously. 5.2 PLF Grant Fund The wrong material relating to the Public Library Fund was distributed in packets; Eugenia Wong provided Trustees with the correct information. This grant for 40,243 will be spent by June 30 and distributed as follows: Main Library Adult Section 22 000 Main Library Children's Section 7 500 Main Library Young Adult Collection 1,000 Taft Branch Library 4 871 El Modena Branch Library 4 872 5.3 Timeslink for Orange Public Library Orange Public Library's information has been placed on Timeslink by Assistant City Manager Jim Evans. Staff is interested in a guest user's option through Mr. Evans' membership and will be investigating this. 5.4 Partners In Reading Grant Program Partners In Reading received $91,000 funding this year, however, next year the program will be reduced to $68,000. Plans are now being formulated to restructure the program to accommodate this reduction. It is planned that the coordinator and one assistant position will be retained. Staff of Partners In Reading continues to actively solicit funding from the community to continue the program. 4 i—._ _ CITY OF ORANGE DEPARTMENT OF COMMUNITY SERVICES ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES Minutes of Meeting Held Mazch 20, 1995 5.5 Patron's Complaint of Book A written complaint from a customer was received on Judy Blume's Bl r. Children's Section Supervisor Joan Blumenstein informed Trustees that Judy Blume is a very popular children's authoress and this book is frequently circulated. Children's staff do comment on the advisability of young aged children reading this book at the time it is checked out. Because of Judy Blume's significant contribution to the development of contemporary children's fiction, this book wiil remain in the collection at Main Library's Children Section. Trustees requested a copy of the Orange Public Library's policy on patrons' complaints of books for review and this item will be agendized for the April meeting. VI. ORAL PRESENTATIONS There were no oral presentations. VII. ANNOUNCEMENTS There were no announcements. VIII. ADJOURNMENT Trustee Gorham moved that the meeting be adjourned at 424 p.m. Trustee Massa seconded. Motion carried. y Wa Attested on y j- Secretary to the Library Boazd GW/jm 5