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CITY OF ORANGE COMMUNITY SERVICES DEPARTMENT
ORANGE PUBLIC LIBRARY
BOARD OF TRUSTEES
Minutes of Meeting of December 19, 1994
Main Library Community Room
I.CALL TO ORDER
1.1 Pledge of Allegiance
Chair Cavecche lead the Piedge of Allegiance.
1.2 Roll Call
The regulaz meeting of the Orange Public Library Boazd of Trustees was called to
order at 3:03 p.m., in the Main Library Community Room.
Present:Trustees Cavecche, Baker and Gorham.
1.3 Adoption of Agenda
Trustee Baker moved the agenda be adopted as pzesented. Chair Cavecche
seconded. Motion carried.
1.4 Approval of Minutes
Chair Cavecche corrected November 26, 1994, minutes on Page 3. Item 4.2,
City of Orange and Rancho Santiago College Joint Use Library Project,"
Lines 19 and 20: Trustee Baker will contait City Manager David Dixon in
regazds to the Joint Use Library Project with Rancho Santiago College, not Chair
Cavecche as recorded.
Trustee Baker moved that the minutes be accepted as corrected. Seconded by
Chair Cavecche. Motion carried.
II. BOARD REPORTS
1.Chair Cavecche advised Trustees that she has met with City Manager David
Dixon and City Attorney's representative Stan Soo Hoo and there was an
ORANGE PUBLIC LIBRARY 101 N.CENTER ST. ORANGE, CA 92666-1597
EI Modena Branch • Taft Branch
CITY OF ORANGE COMMUNITY SERVICES DEPARTMENT
ORANGE PUBLIC LIBRARY
BOARD OF TRUSTEES
Minutes of Meeting Held December 19, 1994
Page Two
agreement among them that the Library Boazd of Trustees was formed under the
Education Code. The Education Code would govem the Library, however, there
are gray azeas concerning the advisory status of the Boazd. Trustee Baker added
that since the City handles personnel matters relating to the Library, that the
Trustees'position is mostly an advisory one. Trustee Baker also added that this
Boazd should give recommendations and opinions on how the library should be
expanded, updated and technology introduced with these recommendations
presented to City Council. (Chair Cavecche added to minutes at 2/13/95 meeting:
The Trustees' position is mostly an administrative one under state law and
III. COMMUNITY SERVICES DIRECTOR'S REPORT 8overned by the Educational Code.
31 Director's Report of November 1994
Gary Wann discussed the library's critical need for hiring temporary personnel to
handle pubic service desk needs. Several part-time positions aze being recruited t
this time and should be accomplished by late-January, eazly-February. It is hoped
that the County of Orange budget situation does not adversely effect this
recruitment process. Branch Services has normalized to popular reading,i
homework and reading centers because of staff shortages and reference service is
performed only as needed. Staff is prepazing a mid-yeaz budget report for City
Manager David Dixon and this report will be shazed with Trustees when it is
completed. Trustee Baker asked Gary Wann for a wish list on what the Boazd can
do for the library and staff.
3.2 Legislative Update
Recent legislative activity was provided to Trustees in their Boazd packets. It was
noted that the libraries appeaz to be the last education information centers left in
the City.
3.3 Financial Report
Chair Cavecche inquired why there was still money budgeted for the Friendly
Stop. Gary advised that the Community Services project Friendly Center has
taken over the Friendly Stop facilities and this money is used for Friendly Center
activities. It was requested that Trustees make contact with Gary prior to the
meeting time if there is a question regazding the Expenditure Summary so that
reseazch can be done and questions answered at meeting time.
I_
CITY OF ORANGE COMMUNITY SERVICES DEPARTMENT
ORANGE PUBLIC LIBRARY
BOARD OF TRUSTEES
Minutes of Meeting Held December 19, 1994
Page Three
Gary announced the following Directorship appointments at the City of Orange:
Anna Marie Gallant, Director of Finance; Harry Thomas, Director of Public
Works; and David McElroy, Director of Redevelopment/Economic Development.
IV. DEPARTMENT REPORTS
4.1 Orang Publi Libr 's edi P icy De ef)
Sinc is i w plac on a da Tru ee C an she s n r
re ned om Li ary B d, rust s fel at t 's issu s rea N,55 R
tisf tori ans red by taff
4.2 City of Orange and Rancho Santiago College Joint Use Library Project
Trustee Baker had nothing to report.
4.3 Alternative Funding
Chair Cavecche asked that the Board be provided with the pros and cons as
regazds the Huntington Beach Public Library's non-resident user fee at the
February meeting. Chair Cavecche feels that this report will help the Board made
a decision regarding a user fee. Trustee Gorham added that in this report should
be included the advantages and disadvantages of being a member of the Santiago
Library System. Trustee Baker added that he would like to see how other library
systems have levied fees to raise revenue. Chair Cavecche feels that alternative
funding will be necessary in order to continue to provide library services.
4.4 User Survey
The final results of the survey conducted October 17-29 was available and
distributed to Trustees. Gary commented that staff ranked very high in service
and most of the public comments were positive. Patrons were more interested in
expanding hours than establishing a New Main Library. This survey will again be
agendized for January for staff to answer any questions by Trustees after they
have had a chance to more thoroughly examine it.
V. NEW BUSINESS
5.1 Resignation of Trustee Clark
Trustee Clark's resignation was accepted with regrets. The City Clerk will begin
the recruitment process for candidates for this Trustee position vacancy.
CITY OF ORANGE COMMUNITY SERVICES DEPARTMENT
ORANGE PUBLIC LIBRARY
BOARD OF TRUSTEES
Minutes of Meeting Held December 19, 1994
PageFour
5.2 1995 Meeting Schedule
Trustees were provided with a copy of a Memorandum to City Clerk Mazilyn
Jensen outlining the Boazd meeting dates for 1995. All meetings will be held at
the Main Library Community Room.
5.3 CLA Membership for Trustees
In accordance with Trustee Baker's motion, California Library Association
membership will be purchased for each tnxstee. Trustees chose the gold
membership which includes their choice of participating on one roundtable.
Trustee Cavecche chose the Trustee Roundtable and Trustees Baker and Gorham
will advise the secretazy of their choice after reviewing their options.
VI. NEW BUSINESS
1.Trustee Baker pointed out the Forum for Entrepreneurial Libraries is being held
on January 12, in Brea. Chair Cavecche and Trustees Baker and Gorham
requested the library to handle their registration and pay fees for them.
VII. ANNOUNCEMENTS
1.George Gorham advised the Board that he has been asked to furnish the
invocation at the City Council meeting on January 10 on behalf of his lodge.
VIII. ADJOURNMENT
Trustee Gorham moved that the meeting be adjourned at 3:53 p.m. Seconded by TrusteeBaker. Motion carried.
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