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12-19-1994 LBOT MINUTESr;C%"j C--. pF.UR C v`—S O • .3— , 4 o.,'9tiC v Q' CITY OF ORANGEv..'pZ;... 0`'4 F UHTV G y IBRARV ADMINISTRATION(714)288-2470 FAX(714)771-6126 CITY OF ORANGE COMMUNITY SERVICES DEPARTMENT ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES Minutes of Meeting of December 19, 1994 Main Library Community Room I.CALL TO ORDER 1.1 Pledge of Allegiance Chair Cavecche lead the Piedge of Allegiance. 1.2 Roll Call The regulaz meeting of the Orange Public Library Boazd of Trustees was called to order at 3:03 p.m., in the Main Library Community Room. Present:Trustees Cavecche, Baker and Gorham. 1.3 Adoption of Agenda Trustee Baker moved the agenda be adopted as pzesented. Chair Cavecche seconded. Motion carried. 1.4 Approval of Minutes Chair Cavecche corrected November 26, 1994, minutes on Page 3. Item 4.2, City of Orange and Rancho Santiago College Joint Use Library Project," Lines 19 and 20: Trustee Baker will contait City Manager David Dixon in regazds to the Joint Use Library Project with Rancho Santiago College, not Chair Cavecche as recorded. Trustee Baker moved that the minutes be accepted as corrected. Seconded by Chair Cavecche. Motion carried. II. BOARD REPORTS 1.Chair Cavecche advised Trustees that she has met with City Manager David Dixon and City Attorney's representative Stan Soo Hoo and there was an ORANGE PUBLIC LIBRARY 101 N.CENTER ST. ORANGE, CA 92666-1597 EI Modena Branch • Taft Branch CITY OF ORANGE COMMUNITY SERVICES DEPARTMENT ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES Minutes of Meeting Held December 19, 1994 Page Two agreement among them that the Library Boazd of Trustees was formed under the Education Code. The Education Code would govem the Library, however, there are gray azeas concerning the advisory status of the Boazd. Trustee Baker added that since the City handles personnel matters relating to the Library, that the Trustees'position is mostly an advisory one. Trustee Baker also added that this Boazd should give recommendations and opinions on how the library should be expanded, updated and technology introduced with these recommendations presented to City Council. (Chair Cavecche added to minutes at 2/13/95 meeting: The Trustees' position is mostly an administrative one under state law and III. COMMUNITY SERVICES DIRECTOR'S REPORT 8overned by the Educational Code. 31 Director's Report of November 1994 Gary Wann discussed the library's critical need for hiring temporary personnel to handle pubic service desk needs. Several part-time positions aze being recruited t this time and should be accomplished by late-January, eazly-February. It is hoped that the County of Orange budget situation does not adversely effect this recruitment process. Branch Services has normalized to popular reading,i homework and reading centers because of staff shortages and reference service is performed only as needed. Staff is prepazing a mid-yeaz budget report for City Manager David Dixon and this report will be shazed with Trustees when it is completed. Trustee Baker asked Gary Wann for a wish list on what the Boazd can do for the library and staff. 3.2 Legislative Update Recent legislative activity was provided to Trustees in their Boazd packets. It was noted that the libraries appeaz to be the last education information centers left in the City. 3.3 Financial Report Chair Cavecche inquired why there was still money budgeted for the Friendly Stop. Gary advised that the Community Services project Friendly Center has taken over the Friendly Stop facilities and this money is used for Friendly Center activities. It was requested that Trustees make contact with Gary prior to the meeting time if there is a question regazding the Expenditure Summary so that reseazch can be done and questions answered at meeting time. I_ CITY OF ORANGE COMMUNITY SERVICES DEPARTMENT ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES Minutes of Meeting Held December 19, 1994 Page Three Gary announced the following Directorship appointments at the City of Orange: Anna Marie Gallant, Director of Finance; Harry Thomas, Director of Public Works; and David McElroy, Director of Redevelopment/Economic Development. IV. DEPARTMENT REPORTS 4.1 Orang Publi Libr 's edi P icy De ef) Sinc is i w plac on a da Tru ee C an she s n r re ned om Li ary B d, rust s fel at t 's issu s rea N,55 R tisf tori ans red by taff 4.2 City of Orange and Rancho Santiago College Joint Use Library Project Trustee Baker had nothing to report. 4.3 Alternative Funding Chair Cavecche asked that the Board be provided with the pros and cons as regazds the Huntington Beach Public Library's non-resident user fee at the February meeting. Chair Cavecche feels that this report will help the Board made a decision regarding a user fee. Trustee Gorham added that in this report should be included the advantages and disadvantages of being a member of the Santiago Library System. Trustee Baker added that he would like to see how other library systems have levied fees to raise revenue. Chair Cavecche feels that alternative funding will be necessary in order to continue to provide library services. 4.4 User Survey The final results of the survey conducted October 17-29 was available and distributed to Trustees. Gary commented that staff ranked very high in service and most of the public comments were positive. Patrons were more interested in expanding hours than establishing a New Main Library. This survey will again be agendized for January for staff to answer any questions by Trustees after they have had a chance to more thoroughly examine it. V. NEW BUSINESS 5.1 Resignation of Trustee Clark Trustee Clark's resignation was accepted with regrets. The City Clerk will begin the recruitment process for candidates for this Trustee position vacancy. CITY OF ORANGE COMMUNITY SERVICES DEPARTMENT ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES Minutes of Meeting Held December 19, 1994 PageFour 5.2 1995 Meeting Schedule Trustees were provided with a copy of a Memorandum to City Clerk Mazilyn Jensen outlining the Boazd meeting dates for 1995. All meetings will be held at the Main Library Community Room. 5.3 CLA Membership for Trustees In accordance with Trustee Baker's motion, California Library Association membership will be purchased for each tnxstee. Trustees chose the gold membership which includes their choice of participating on one roundtable. Trustee Cavecche chose the Trustee Roundtable and Trustees Baker and Gorham will advise the secretazy of their choice after reviewing their options. VI. NEW BUSINESS 1.Trustee Baker pointed out the Forum for Entrepreneurial Libraries is being held on January 12, in Brea. Chair Cavecche and Trustees Baker and Gorham requested the library to handle their registration and pay fees for them. VII. ANNOUNCEMENTS 1.George Gorham advised the Board that he has been asked to furnish the invocation at the City Council meeting on January 10 on behalf of his lodge. VIII. ADJOURNMENT Trustee Gorham moved that the meeting be adjourned at 3:53 p.m. Seconded by TrusteeBaker. Motion carried. i J i f/ L aW 'tc ar}' u'n Att ted,o '3,6^j— Secretary to the Library Boazd LJ GW/jm I