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CITY OF ORANGE COMMUNITY SERVICES DEPARTMENT
ORANGE PUBLIC LIBRARY
BOARD OF TRUSTEES
Minutes of Meting of October 17, 1994
El Modena Branch Library
I.CALL TO ORDER
1.1 Pledge of Allegiance
Trustee Baker led the Pledge of Allegiance
1.2 Roll Call
The regulaz meeting of the Orange Public Library Boazd of Trustees was called to
order at 3:01 p.m., at the El Modena Branch Library Community Room.
Present:Trustees Brandman, Baker, Cavecche, Clark and Gorham.
1.3 Adopt of Age da
The foliowing agenda items were added:
1) "Patron's Complaint of a Book" was added by Library Manager
Eugenia Wong;
2) "Other Libraries" was added by Trustee Clark.
Trustee Gorham moved that the agenda be adopted with additions. Trustee Clark
seconded the motion. Motion carried.
1.4 Approval of Minutes
Tnxstee Cavecche made the following corrections to 4.5, "Board Letter to CityCouncilRequestingDefinitionofBoardResponsibilities:" (Bold type denotes
changes.)
ORANGE PUBLIC LIBRARY 101 N. CENTER ST. ORANGE, CA 92666-1591
EI Modena Branch • Taft Branch
CITY OF ORANGE COMMUNITY SERVICES DEPARTMENT
ORANGE PUBLIC LIBRARY
LIBRARY BOARD OF TRUSTEES
Minutes of Meeting Held October 17, 1994
Page Two
1) First paragraph to read: "Chair Brandman had requested a letter be
sent to City Council to have Council define the roles of the Library
Board. Vice-Chair Cavecche had been asked to compose this
letter as Chair Brandman feels any attempt on her part to approach
the Council may be interpreted as politically moved. No letter
was sent.
2) Second paragraph, ninth line to read: "Trustee Cavecche is
responsible for adding the Orange Municipal Code Chapter 2.72
and Superior Court No. C673083 California Court of Appeal,
Second Appellate district into the minutes.
3) Page 5, line six to read: Trustee Cavecche further commented that
the Library should not be used as a political football.
Trustee Gorham moved that the minutes be accepted as corrected. Trustee Clark
seconded. Motion carried with Trustee Baker abstaining.
II. INTRODUCTION OF JOSEPA N. BAKER
Each member of the Board introduced themselves to newly-appointed Trustee, Joseph N.
Baker. Mr. Baker then gave a brief background on himself.
III. BOARD REPORTS
3.1 City Attorney's Review of September Library Board Minutes
The October 6, 1994 memorandum from Stan Soo Hoo to City Manager David
Dixon was discussed. Chair Brandman and Trustee Cavecche do not agree with
the City Attomey's letter, Trustee Gorham advised this issue had been
investigated before during his tenure on the Library Boazd and each time the
results are the same and the Board continues to operate as it presently does. Chair
Brandman spoke on the issue of whether the Board of Trustees was administrative
versus advisory; she advised that if this Board is advisory she would resign the
position as she feels the Board would be useless. Trustee Baker asked what the
Boazd would do differently than it is now should it be advisory. Chair Brandman
spoke about getting a commitment from City Council regarding the Board's role
in the library. Trustee Clark added that she thought a higher authority should be
CITY OF ORANGE COMMUNITY SERVICES DEPARTMENT
ORANGE PUBLIC LIBRARY
LIBRARY BOARD OF TRUSTEES
Minutes of Meeting Held October 17, 1994
Page Three
brought in to decide this issue and Tmstee Cavecche again suggested a letter be
sent to the California State Library. Trustee Baker suggested a better approach
would be to discuss this issue further with City Council and find out Council's
thoughts are on the role of the Board. Chair Brandman also discussed the City
Council's appointment of an ad hoc committee to study the library and felt
that this committee was a slap in the face to the Librazy Board. Carol Walter,
534 North Shaffer Street, suggested perhaps a study session with Trustees and
Council might be in order to resolve this issue. The discussion ended with the
Boazd's direction to have Trustee Cavecche write a letter to the CaliFornia State
Library, Sy Silver, Counsel, to seek their input and view on the administrative
versus advisory issue.
IV. COMMUNITY SERVICES DIRECTOR REPORT
4.1 Director's Report for September 1995
Eugenia Wong represented Gary Wann in his absence. A User's Survey,
conducted over a 2 week period of time, was recently completed at the library. A
sample of the form which customers were asked to complete was distributed in
the Boazd's packets. This survey will help direct the library's services in the
future. The Rental Collection which began in September has been very successful
and shows a small profit to date. Children's prograinining is continuing in the
librazies and OPL 2000 Project is a strategic vision for the Orange Public Library
which will explore technology and improvements. Gary Wann had management
staff attend a retreat away from the Library on Thursday, October 20. Many
projects, goals and objectives were discussed.
4.2 Legislative Update
There were no Legislative Updates offered.
V. DEPARTMENT REPORTS
5.1 City of Orange and Rancho Santiago College Joint Use Library Project
Vice-Chancellor of the Rancho Santiago College Orange Campus Dean Stringer,
Planning and Development Dean Robert Partridge, Dan Heinfeld of LPA and
Associates and Anastacio Martinez, architect, presented Trustees with a booklet
on the Joint Use Library project and has asked for the Board's help to lobby City
CITY OF ORANGE COMMUNITY SERVICES DEPARTMENT
ORANGE PUBLIC LIBRARY
BOARD OF TRUSTEES
Minutes of Meeting Held October 17, 1994
PageFour
Council in reaching a decision whether to join in this joint use library project.Dean Stringer gave a brief history on the project, including the trip made to
Broward County, Florida, to view first-hand a joint use library project that has
succeeded. Dan Heinfeld discussed the existing site plan and factors which
influenced how and why a new site for the library was chosen; the new site is
more prominent with easy access from Chapman Avenue and provides more
parking. He discussed how the first level would be for college use and the second
story level would be for public library use. Rancho Santiago College is looking atdifferentoptionstofundthis $12 million project in the event the city decides not
to contribute financially to it. Although the state has a moratorium on new
projects, Rancho Santiago College's timeline for requesting funding is
approximately July 1995. It was noted that the azchitect's plan For this project
received the AIA Award. Chair Brandman suggested that the citizens of Orange
should decide if a library is wanted on the Orange Campus. Board will seek input
from the City Council on the joint use project.
5.2 Friendly Stop Inventory
Trustee Clazk requested this item be put on the agenda. It was the impression of
Friends of the Orange Public Library that library materials and furniture had been
purchased from Friends' funds for the Friendly Stop and they would like an
accounting of these items. It was library staffs impression from library records
that the only item purchased with Friends' money was a light pen. Trustee Clark
will reseazch Friends' records and this item will be continued to the November
meeting
5.3 Library Assessment Tax
Chair Brandman explained that the Library Assessment Tax would be used like a
user fee. The Boazd «ould like to receive more information on funding options to
reestablish service to the publia Carol Walters, 534 North Shaffer Street, added
that the residents of Orange would not be in favor of any new taxes. Trustee
Brandman feels the voters of Orange should have a choice in this matter and that
the Boazd needs to gather information to learn new innovative ways to provide
library services.
5.4 Collection Development and Weeding Policy
Trustees Clark and Cavecche requested this item be placed on the agenda. Staff
had provided written responses to the questions brought up regarding an alleged
CITY OF ORANGE COMMUNITY SERVICES DEPARTMENT
ORANGE PUBLIC LIBRARY
BOARD OF TRUSTEES
Minutes of Meeting Held October 17, 1994
Page Five
large amount of large print books that had been withdrawn and donated to the
Friends Bookcenter. Trustee Clark requested that the weeding policy be brought
back to the November meeting.
5.5 Community User Survey
A sample of the User Survey which was conducted at the libraries from
October 17-29 was included in the Trustees' packets. This survey will help
determine what services are important to patrons. Results will be tabulated and
a report prepazed for Trustees.
5.6 Complaint Letter from Patron
A patron had submitted a written complaint regarding Harry E. Wedeck's book, A
Treasurxof Witchcraft. It was staffs opinion that this book was selected
according to written selection policy and the Library Bill of Rights. Trustees
agreed with staff s recommendation w leave the book in the collection.
5.7 Other Libraries
Trustee Clark recently visited the Newport Beach Public Library and shared a
brochure she had picked up while she was there.
VI. NEW BUSINESS
6.1 OPL 2000 Project
Eugenia shared that the OPL 2000 Project is Orange Public Library's attempt to
reinvent services with a limited service plan for the future. More details will be
brought to Trustees as staff develop this project more fully.
VII. ORAL PRESENTATIONS
There were no oral presentations.
VII. ANNOUNCEMENTS
71 Thursday, October 13, Orange itv News front page newspaper article on Partners
in Reading was shared with Trustees.
7,2 Trustee Cavecche will be on vacation November 21 and cannot attend the
November meeting.
CITY OF ORANGE COMMUNITY SERVICES DEPARTMENT
ORANGE PUBLIC LIBRARY
BOARD OF TRUSTEES
Minutes of Meeting Held October 17, 1994
Page Six
VII. ADJOURNMENT
Trustee Cavecche moved that the meeting be adjourned at 435 p.m. Seconded by
Trustee Gorham. Motion carried.
Ci i /l-il'
Gary Wann ecretary to the este o 2 Q/G+
Library Board
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