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10-17-1994 LBOT MINUTESt , , pt 017.f r Q' CITY OF ORANGE 'P i yM1 o- t i F G-UNTY,P/ LIBRARV ADMINISTRATION(714)2g&2q7p FAX(714)771-6126 CITY OF ORANGE COMMUNITY SERVICES DEPARTMENT ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES Minutes of Meting of October 17, 1994 El Modena Branch Library I.CALL TO ORDER 1.1 Pledge of Allegiance Trustee Baker led the Pledge of Allegiance 1.2 Roll Call The regulaz meeting of the Orange Public Library Boazd of Trustees was called to order at 3:01 p.m., at the El Modena Branch Library Community Room. Present:Trustees Brandman, Baker, Cavecche, Clark and Gorham. 1.3 Adopt of Age da The foliowing agenda items were added: 1) "Patron's Complaint of a Book" was added by Library Manager Eugenia Wong; 2) "Other Libraries" was added by Trustee Clark. Trustee Gorham moved that the agenda be adopted with additions. Trustee Clark seconded the motion. Motion carried. 1.4 Approval of Minutes Tnxstee Cavecche made the following corrections to 4.5, "Board Letter to CityCouncilRequestingDefinitionofBoardResponsibilities:" (Bold type denotes changes.) ORANGE PUBLIC LIBRARY 101 N. CENTER ST. ORANGE, CA 92666-1591 EI Modena Branch • Taft Branch CITY OF ORANGE COMMUNITY SERVICES DEPARTMENT ORANGE PUBLIC LIBRARY LIBRARY BOARD OF TRUSTEES Minutes of Meeting Held October 17, 1994 Page Two 1) First paragraph to read: "Chair Brandman had requested a letter be sent to City Council to have Council define the roles of the Library Board. Vice-Chair Cavecche had been asked to compose this letter as Chair Brandman feels any attempt on her part to approach the Council may be interpreted as politically moved. No letter was sent. 2) Second paragraph, ninth line to read: "Trustee Cavecche is responsible for adding the Orange Municipal Code Chapter 2.72 and Superior Court No. C673083 California Court of Appeal, Second Appellate district into the minutes. 3) Page 5, line six to read: Trustee Cavecche further commented that the Library should not be used as a political football. Trustee Gorham moved that the minutes be accepted as corrected. Trustee Clark seconded. Motion carried with Trustee Baker abstaining. II. INTRODUCTION OF JOSEPA N. BAKER Each member of the Board introduced themselves to newly-appointed Trustee, Joseph N. Baker. Mr. Baker then gave a brief background on himself. III. BOARD REPORTS 3.1 City Attorney's Review of September Library Board Minutes The October 6, 1994 memorandum from Stan Soo Hoo to City Manager David Dixon was discussed. Chair Brandman and Trustee Cavecche do not agree with the City Attomey's letter, Trustee Gorham advised this issue had been investigated before during his tenure on the Library Boazd and each time the results are the same and the Board continues to operate as it presently does. Chair Brandman spoke on the issue of whether the Board of Trustees was administrative versus advisory; she advised that if this Board is advisory she would resign the position as she feels the Board would be useless. Trustee Baker asked what the Boazd would do differently than it is now should it be advisory. Chair Brandman spoke about getting a commitment from City Council regarding the Board's role in the library. Trustee Clark added that she thought a higher authority should be CITY OF ORANGE COMMUNITY SERVICES DEPARTMENT ORANGE PUBLIC LIBRARY LIBRARY BOARD OF TRUSTEES Minutes of Meeting Held October 17, 1994 Page Three brought in to decide this issue and Tmstee Cavecche again suggested a letter be sent to the California State Library. Trustee Baker suggested a better approach would be to discuss this issue further with City Council and find out Council's thoughts are on the role of the Board. Chair Brandman also discussed the City Council's appointment of an ad hoc committee to study the library and felt that this committee was a slap in the face to the Librazy Board. Carol Walter, 534 North Shaffer Street, suggested perhaps a study session with Trustees and Council might be in order to resolve this issue. The discussion ended with the Boazd's direction to have Trustee Cavecche write a letter to the CaliFornia State Library, Sy Silver, Counsel, to seek their input and view on the administrative versus advisory issue. IV. COMMUNITY SERVICES DIRECTOR REPORT 4.1 Director's Report for September 1995 Eugenia Wong represented Gary Wann in his absence. A User's Survey, conducted over a 2 week period of time, was recently completed at the library. A sample of the form which customers were asked to complete was distributed in the Boazd's packets. This survey will help direct the library's services in the future. The Rental Collection which began in September has been very successful and shows a small profit to date. Children's prograinining is continuing in the librazies and OPL 2000 Project is a strategic vision for the Orange Public Library which will explore technology and improvements. Gary Wann had management staff attend a retreat away from the Library on Thursday, October 20. Many projects, goals and objectives were discussed. 4.2 Legislative Update There were no Legislative Updates offered. V. DEPARTMENT REPORTS 5.1 City of Orange and Rancho Santiago College Joint Use Library Project Vice-Chancellor of the Rancho Santiago College Orange Campus Dean Stringer, Planning and Development Dean Robert Partridge, Dan Heinfeld of LPA and Associates and Anastacio Martinez, architect, presented Trustees with a booklet on the Joint Use Library project and has asked for the Board's help to lobby City CITY OF ORANGE COMMUNITY SERVICES DEPARTMENT ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES Minutes of Meeting Held October 17, 1994 PageFour Council in reaching a decision whether to join in this joint use library project.Dean Stringer gave a brief history on the project, including the trip made to Broward County, Florida, to view first-hand a joint use library project that has succeeded. Dan Heinfeld discussed the existing site plan and factors which influenced how and why a new site for the library was chosen; the new site is more prominent with easy access from Chapman Avenue and provides more parking. He discussed how the first level would be for college use and the second story level would be for public library use. Rancho Santiago College is looking atdifferentoptionstofundthis $12 million project in the event the city decides not to contribute financially to it. Although the state has a moratorium on new projects, Rancho Santiago College's timeline for requesting funding is approximately July 1995. It was noted that the azchitect's plan For this project received the AIA Award. Chair Brandman suggested that the citizens of Orange should decide if a library is wanted on the Orange Campus. Board will seek input from the City Council on the joint use project. 5.2 Friendly Stop Inventory Trustee Clazk requested this item be put on the agenda. It was the impression of Friends of the Orange Public Library that library materials and furniture had been purchased from Friends' funds for the Friendly Stop and they would like an accounting of these items. It was library staffs impression from library records that the only item purchased with Friends' money was a light pen. Trustee Clark will reseazch Friends' records and this item will be continued to the November meeting 5.3 Library Assessment Tax Chair Brandman explained that the Library Assessment Tax would be used like a user fee. The Boazd «ould like to receive more information on funding options to reestablish service to the publia Carol Walters, 534 North Shaffer Street, added that the residents of Orange would not be in favor of any new taxes. Trustee Brandman feels the voters of Orange should have a choice in this matter and that the Boazd needs to gather information to learn new innovative ways to provide library services. 5.4 Collection Development and Weeding Policy Trustees Clark and Cavecche requested this item be placed on the agenda. Staff had provided written responses to the questions brought up regarding an alleged CITY OF ORANGE COMMUNITY SERVICES DEPARTMENT ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES Minutes of Meeting Held October 17, 1994 Page Five large amount of large print books that had been withdrawn and donated to the Friends Bookcenter. Trustee Clark requested that the weeding policy be brought back to the November meeting. 5.5 Community User Survey A sample of the User Survey which was conducted at the libraries from October 17-29 was included in the Trustees' packets. This survey will help determine what services are important to patrons. Results will be tabulated and a report prepazed for Trustees. 5.6 Complaint Letter from Patron A patron had submitted a written complaint regarding Harry E. Wedeck's book, A Treasurxof Witchcraft. It was staffs opinion that this book was selected according to written selection policy and the Library Bill of Rights. Trustees agreed with staff s recommendation w leave the book in the collection. 5.7 Other Libraries Trustee Clark recently visited the Newport Beach Public Library and shared a brochure she had picked up while she was there. VI. NEW BUSINESS 6.1 OPL 2000 Project Eugenia shared that the OPL 2000 Project is Orange Public Library's attempt to reinvent services with a limited service plan for the future. More details will be brought to Trustees as staff develop this project more fully. VII. ORAL PRESENTATIONS There were no oral presentations. VII. ANNOUNCEMENTS 71 Thursday, October 13, Orange itv News front page newspaper article on Partners in Reading was shared with Trustees. 7,2 Trustee Cavecche will be on vacation November 21 and cannot attend the November meeting. CITY OF ORANGE COMMUNITY SERVICES DEPARTMENT ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES Minutes of Meeting Held October 17, 1994 Page Six VII. ADJOURNMENT Trustee Cavecche moved that the meeting be adjourned at 435 p.m. Seconded by Trustee Gorham. Motion carried. Ci i /l-il' Gary Wann ecretary to the este o 2 Q/G+ Library Board GW/jm