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08-15-1994 LBOT MINUTESG k,t,. i CITY OF ORANGE9 . ..,;oQ, 0`N7 U% LIBRARY ADMINISTRATION(714)288-2470 FAX(714)777$126 CITY OF ORANGE COMMUNITY SER VICES DEPARTMENT ORANGE PUBLIC LIBRARY BOARD OFTRUSTEES Minutes ofMeeting ofAugust I5, 1994 Main Library I.CALL TO ORDER 1.1 Pledge of Allegiance Gary Wann lead the Pledge of Allegiance. 1.2 Roll Call The regulaz meeting of the Orange Public Library Board of Trustees was calied to order at 3:04 p.m., in the Main Library's Community Room. Present: Trustees Brandman, Cavecche and Gorham. Arrived Late: Trustee Clark. 1.3 Adoption of Agenda Trustee Gorham moved that the agenda be adopted. Seconded by Trustee Cavecche. 1.4 Approval of Minutes Trustee Gorham moved that the minutes of the meeting held June 20, 1994 be accepted. Seconded by Trustee Cavecche. 77. INTRODUCTIONS 2.1 Bob Franks, City Attorney Mr. Franks introduced himself to the Board. Ili. PUBLIC HEARING SECTION Chair Brandman discussed this new section in the agenda. It is understood that this section will provide public an opportunity to bring issues to the Board. Anyone would be ORANGE PUBLIC LIBRARY 101 N. CENTER ST. ORANGE, CA 92666-1591 EI Modena Branch • Taft Branch CITY OF ORANGE COMMUNITYSERVICES DEPARTMENT ORANGE PUBLIC LIBRARY LIBRARYBOARD OF TRUSTEES Minutes ofMeeting ofAugust IS, 1994 Page Tivo welcome to address the Board, but a time limit can be imposed. Community members will be invited to speak on each issue as the Board discusses it. This section will be renamed Oral Presentations" and placed at the end of the agenda. IV. BOARD REPORTS There were no reports from the Trustees. V. COMMUNITYSERVICES DIRECTOR REPORTS 5.1 Monthiy Reports for June and July 1994 The June 1994 Director's Monthly Report was mailed to Trustees. The July 1994 Director's Monthly Report was not ready at this meeting and will be mailed to Trustees. 5.2 Legislative Update Gary reported to Trustees that the Roberti bill has been defeated again. There will be another attempt made to rewrite and reintroduce this bill, but the prospects for a successful passage is bleak. There will be legislative updates made to Trustees each month. 5.3 Reappointment of Trustee Gorham Gary announced that George Gorham was reappointed to the Library Board of Trustees effective July 1, 1994, by the City Council. VI. DEPARTMENT REPORTS 6.1 Brown Act Requirements City Attomey Bob Franks discussed the requirements of the Brown Act. This legislation is many volumes long, but he did bring an outline of the Brown Act to share with Trustees. Specific items of this outline were discussed, including the requirement to post agendas within 72 hours, that there must be discussion when a motion is made, and 3 Trustees constitute a majority. The Trustees can call a Closed Session only with City Council approval. Chair Brandman requested clarification on this matter. Attorney Franks also advised Trustees that this Board is an advisory Boazd only; it caruiot make management decisions. Trustee Gorham commented that he thought 1) the Library Board had authority to CITY OF ORANGE COMMUNITYSERVICES DEPARTMENT ORANGE PUBLIC LIBRARY LIBRARY BOARD OF TRUSTEES Minutes ojMeeting ofAugust IS, 1994 Page Three go into Closed Sessions if personnel matters were going to be discussed to preserve the privacy of the individual that was going to be discussed and 2) the Boazd had more authority than in an advisory capacity. Attomey Franks advised the Board if it contemplated any 6tigation, a Board attomey should be present. Trustees will request clarification from City Council on Council's desire for the Board's direction. Chair Brandman will write the letter to City Council requesting their input. 6.2 Disposition of Funds Tram Overdue Fines Trustee Cavecche's questions on this item had been previously discussed and answered. Trustee Cavecche would like one or two Trustees to go to the City Manager's office to discuss library issues. After Chair Brandman composes and writes a letter to Council seeking their input on the Board's direction, it will be decided by the Boazd whether to invite Mr. Dixon to a meeting. 6.3 Friends of the Orange Pubiic Library Gary Wann spoke to Trustees about the relationship between the Library and the Friends of the Orange Public Library being amicably maintained. Although the Library and Friends appeaz to be taking different directions at this time, communications between the two should be kept open and an effort made to work together. Chair Brandman expressed positive Board support for the library. Trustee Clark felt this was not a matter for the Boazd's attention and will make an appointment with Gary to discuss this with him. Trvstee Clark left meeting.) 6.4 Collection Development and Weeding Policy As requested by Trustees Cavecche and Clazk, an Orange Public Library Collection Development Policy (working draft dated 8/15/94) was distributed which outlines the Library's Mission Statement, Library Roles (1991-1996), selection standards, selection policy for all division's book collections and weeding policy. Book donations were discussed: Arline Minor, 384 North Shattuck, advised that a large amount of lazge print books had been donated to the Bookcenter. Staf£was surprised to hear this because approximately fifty large print books were recently weeded from the Taft Branch Library to the Bookcenter. Trustee Cavecche complimented the Children's Section on it's collection and Joan Blumenstein advised that the library is proud to maintain a history collection in the Children's Section. The McNaughton collection (leased best sellers) will be I CITY OF OIZANGE COMMUNITYSERVICES DEPARTMENT ORfiNGE PDBLIC LIBRARY BOAXD OF TRUSTEES Minutes of Meeting ojAugust IS, 1994 Page Four replaced with the Rental Collection, but the McNaughton collection can be reinstated aRer a yeaz if the Rental Collection is not successful. Selective weeding of the Main Library's collection is being done continually because of the lack of shelf space. 6.5 Volunteers for the Orange Public Library Gary Wann advised Trustees that there had been a negative comment made by a Council member regazding volunteers at the Orange Public Library. Bob Felthaus passed out a recent flyer asking for volunteers. Bob has made contact at the Volunteer Center of Orange County and was advised that Orange County has the lowest amount of available volunteers in California. Government agencies traditionally have difficulty getting volunteers. Bob will be contacting PTA's for volunteers. VII. ANNOUNCEMENTS Chair Brandman discussed an assessment district ta c to be put on the ballot in November. She feels there must be some way to fund libraries. She suggests setting a goal and prepare something for the public from the Library Board. How would people like to keep libraries open? What would the public be willing to do? Chair Brandman asked the other Trustees to consider a successful assessment district to be their goai apd requested that it be put on each months' agenda. Trustee Gorham cautioned that such a ta c might be added to the Genera(Fund instead of to a library fund. Chair Brandman suggested a special assessment tax or special library tax be investigated. Pasadena Public Library has successfully passed such a tax and Hazel Wang will get a packet from them for Trustees. VIII. ADJOURNMENT Trustee Cavecche moved that the meeting be adjoumed at 4:38 p.m. S onded by Trustee Gorham. Motion carried. iI 1 ,"1 •' l r ary 'ann, ecretary to the ested on y-Library Board GW/jm I