06-20-1994 LBOT MINUTESU bR9` 1ti
Q; CITY OF ORANGE
E . . :
o,
DUNT
LIBRARV ADMINISTRATION(714)288-2470 FAX(714)771-6126
ORANGE PUBLIC LIBRARY
BOARD OFTRUSTEES
MlNUTES
June Z0, 1994
Main Library
I.Roll Cnl[
The regular meeting of the Orange Public Library Board of Trustees was called to order
by Chairman Gorham at 3:00 p.m., in the Main Library Community Room.
Present: Trustees Gorham, Brandman, Cavecche, Clark and Way.
II. Approval of nutes
Trustee Clark made two correction to the minutes ofMay 16, 1994:
1.Page Three, VII. New Business, A. Library Volunteers, Line 10, last sentence
was corrected to: "Trustee Brandman suggested President Mrs. Maureen
Ashoff of the Board of Education of the Orange Unified School District;"
2.Page Four, VIII. Public Presentations, Paragraph 3: Trustee Clazk stated that
Arline Miner was not speaking as a representative for the Friends of the Orange
Public Library. It was decided that the secretary would contact Mrs. Miner and
ask in what capacity she spoke at the boazd meeting. Mrs. Miner advised she was
speaking as an interested community member and requLsted that just her name and
address appear in the minutes. The minutes have been corrected to read, "Arline
Minor, 384 North Shattuck Place ..."
Trustee Way moved that the minutes be accepted as corrected. Seconded by Trustee
Clark. Motion carried.
I77. Director's Report
Director's report was accepted as presented. Trustee Clark asked Gary Wann about the
recruitment procedure for the Library Page positions. It was explained that the Personnel
Department distributes flyers and screens potential applicants; then interviews are
arranged to select the best possible people for the position. Physical examinations and
background checks are then performed before hiring a prospective employee.
ORANGE PUBLIC LIBRARV 101 N. CENTER ST. ORANGE, CA 92666-1591
EI Modena Branch • Taft Branch
I
Ornnge Public Library Bo rd of Trustees
Minutes of Minutes of June 20, 1994
Page Two
If! Financinl Report
The financial report was received and briefly discussed.
V.Unfiniskerll3usiness
A. Budget FY 94/94
Gary Wann advised Trustees the City Council has adopted the budget for
FY 94/95 after a very thorough process. An additional $47,000 was cut from the
Library which will be taken from the book budget. Gary thanked Hazel Ho Wang
for her hard work and creative ideas to balance the budget. Trustee Cavecche
asked for a line by line budget print-out.
B. Neiv Library Sernice Plan
Gary has met with the City Manager and an alternate service plan for the Orange
Public Library was discussed. The proposal of Express Checkout Centers with
no reference and children's services offered will be changed to a small library staff
offering reference and circulation services only. At the conclusion of the Summer
Reading Club at branch libraries, children's programming will no longer be offered,
but an expanded programming for children will be offered at the Main Library.
Trustee Clark suggested that an educational program to answer their own
reference questions should be considered. Gary will give a progress report to the
City Manager and Trustees at the beginning of next year on the success and
possible modifications to this new service plan.
C. Frienrlly Stop
Friendly Stop's last day of operation is June 30 and materials and equipment are
being returned to the Main Library. Because State funds were used to purchase
materials and equipment, an inventory will be prepared for the California State
Library. Community members are still hoping to secure a SOlc non-profit status
for the Friendly Stop, but another location will need to be found because the
Friendly Center will expand to accommodate Community Services programming
efFective July 1.
Orange Public Librnry Bonrd of Trustees
Minutes of Meeting of June 20, 1994
Page Three
D. Mone to Rerlenelopment Agency Bui/ding
The Technical Services division will move to the Redevelopment Agency building
basement in August. Gary told Trustees that this is a good move for the division
and staff is looking forward to having the extra work space.
VI. Neiv Business
A. Election of Offrccrs
Trustee Way moved that Mara Brandman be elected Chairwoman for the Orange
Public Library Board of Trustees for FY 94/95. Trustee Cavecche seconded the
motion. Motion carried.
Trustee Way moved that Carolyn Cavecche be elected Vice-Chairwoman for the
Orange Public Library Board of Trustees for FY 94/95. Trustee Brandman
seconded the motion. Motion carried.
B.Trnnsfer of Funds for Pnrtners In Renrling
Hazel Ho Wang reported to the Trustees that this fund transfer was made
necessary because of salary savings that were realized when personnel were
not immediately replaced after staff resignations. This transfer was reviewed and
approved by the California State Library consultant assigned to the literacy
program prior to City Council's approval. It will make additional money
available in other needed areas in the Partners In Reading program.
C. Disposition of Funds from Overdue Fines
Trustee Cavecche requested this item be placed on the agenda. She had learned
from the City Manager's Office that all revenue received from overdue fines are
placed in the General Fund. Even though this revenue does not directly come back
to the library, it does add revenue that is used by all City departments. Trustee
Cavecche asked for immediate board action to request the return of any amount
over the projected estimated funds be returned to the library. Bob Bennyhoff
suggested a delay until after the November election. Gary added that this matter
should be approached after restructuring within the City had been accomplished.
Trustee Cavecche requested that this matter be placed on next month's agenda for
further discussion.
Orange Public Library Bo rd of Trustees
Minutes of Meeting of June 20, 1994
PageFour
Gary advised Trustees that there will be a policy change in the procedure of
charging for overdue books. In the past, books were only overdue on days when
the library was open. The new procedure will impose fines for each day that the
book is not returned to the library, regardless if the library is open or not. This is
standard procedure with many Orange County libraries This item will be brought
to the Trustees next month for their action.
VII. Public Presewtatians
Bob Bennyhoff asked Gary if closing the Friendly Stop would interrupt the agreement
between the City of Orange and Orange Unified School District to provide guards at
Orange and EI Modena High Schools. Gary answered that it was his understanding the
agreement would remain in place.
Carol Walters spoke about the Public Presentations category of the board's agenda
and said she had a conversation with the City Attorney wherein he advised her that
public could provide input during the entire meeting. There was a discussion regarding
board procedures, and Trustee Clark also asked how and when an item can be added to
the Board's agenda. Hazel Ho Wang said that preferably two weeks notice before the
meeting would give staff ample time to research and provide Trustees with the requested
information. Hazel further advised that the Library Board of Trustees is controlled by the
Brown Act and agendas must be posted 72 hours before the scheduled meetings. Trustee
Clark commented that no matters can be discussed by the Board unless they are on the
agenda.
VIII. Announcements
1.Trustee Way announced her resignation from the Library Board of Trustees.
Nancy and her husband want to travel more now that Nancy has retired from
her careec The Board thanked Nancy for her 9 years of service on the board.
I, Ar journment
Trustee Brandman moved that the meeting be adjourned t 4:01 p.m. Motion seconded
by Trustee Way. Motion carried.
Gary Vanri eted on
Secretary to the Library Board 7 9 GW/jm