Loading...
05-16-1994 LBOT MINUTESC 5Q0 (. s,,, _ t: = r __ t pRq n t(/ ycen oQ CITY OF ORANGE W UNTV P LIBRARV ADMINISTFATION(714)288-2470 FAX(714)771-6126 ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES Minutes May 16, 1994 Main Library I.Roll Call The regular meeting of the Orange Public Library Board of Trustees was called to order by Chairman Gorham at 3:02 p.m., at the Main Library's Community Room, 101 North Center Street, Orange, CA. Present: Trustees Gorham, Brandman, Cavecche, Clark and Way. II. Welcome of Trustee Cnvecche III. Welcome of Trustee Clark Each member of the Library Board of Trustees and Library staff introduced themselves to i the new Trustees. I IV. Mrnutes Trustee Way moved that the minutes be accepted. Seconded by Trustee Brandman. Motion carried. V. Director's Report i Director's report was distributed, discussed and accepted as presented. Trustee Brandman complimented the Main Library staff for receiving runner-up in the Recycler of the Year Award. The Child Abuse workshop that librarians attended last month was discussed. Community Services is already involved with the Police Department to identify possible cases of child abuse and the Library will become more involved in this program as it merges with the Community Services DepaRment. ORANGE PUBLIC LIBRARY 101 N. CENTER ST. ORANGE,CA 92666-1591 EI Modena Branch • Taft Branch ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES Minutes of Meeting of May 16, 1994 Page Two VI. Unfnished Business A. Budget FY 94/94 Gary Wann reported that an additional reduction of$47,000 in the Library's FY 94/95 budget has been accomplished. There was a $3 million deficit overall with the City budget and all City departments were asked to take this additional 2.54 % cut. This cut will take new books away from the branch libraries. The City Manager has asked that a task force of employees be formed from al1 departments to discuss possible alternative methods to reducing the budget. How these cuts will be made are not known, but it is probable that the Library will be asked to cut. A report to the City Manager conceming restructuring and reorganizing is due sometime in the fall. B. Ne v Librnry Service Plan It is being proposed that the El Modena Branch Library and TaR Branch Library be changed to an express check-in/out service which would provide patrons with the capability of checking books in and out only; no reference services would be offered. Several full-time and part-time employees will staff the branch librazies with the help of volunteers. If this proposal is adopted, branch service hours can be expanded to meet public needs. Trustees questioned whether Police and Fire wouid be asked to participate in additional budget cuts and whether more layoffs were possible and Gary did not know. He stated, however, that the City is doing major restructuring to rightsize City govemment. Although reorganization is being accomplished and staff is being moved around, it is the Library's number one priority to continue to provide the best service possible to the public. G Friendly Stop The Friendly Stop is not a budgeted item in the Library's budget for FY 94/95. The Community Coalition that was working on the non-profit status for the Friendly Stop has not been successful, and their bid to obtain a Community Development Block Grant was not appoved. There is a possibility the Friendly Center will attempt to assume responsibility for Friendly Stop activities, but Community Services is looking at the feasibility of establishing a gang diversion unit at the Killefer Park location. The equipment and materials at the Friendly Stop belong to the Orange Public Library and if the Friendly Stop is closed, these items will be returned to the Main Library and distributed to all facilities. ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES Minutes of Meeting of May 16, 1994 Page Three D. Move to Redevelopment Agency Building By mid-August, the Technical Services Division will move from the Edwards House to the Redevelopment Agency building. With the express check-in/out proposal, some branch staffmembers will be brought to Main Library and some to the Redevelopment Agency building. Gary complimented Eugenia Wong and her staff for their well done job and hard work in coordinating this move. The Library was able to finance this move by redistributing Library Automation funds. VII. Netiv Business A. Librnry Volunteers Trustee Gorham asked what duties volunteers would do and was advised that the majority of volunteer time would be spent shelving books, checking books in and providing service in other non-professional azeas; volunteers would not be able to provide desk service to patrons unless under inordinary circumstances. Staff will continue to look at alternative ways for volunteers to assist the Library. The Senior Center, Friends of the Orange Public Library, Parent/Teacher Associations and similar organizations will be solicited for volunteers. Trustee Cavecche suggested that the ROP program of Orange Unified School District be brought President into service by offering certificates in library science for completed intemship Mrs. rtaureen Trustee ran man sugges ed Ashoffofthe Board of e sof Education the Orange Unified School District be contacted to implement such an internship. B. Reference and Information Resources Progrnm Grnnt Trustees were provided with a letter from the California State Library which awarded $20,000 to the Orange Public Library for new books. This grant will be presented to the City Council and stored in revenue accounts that can only be used for library purposes; then the money will be redistributed to areas that may be effected by budget cuts. VI77. Public Presentations Meredith Martini, the Orange Public Library's System Advisory Representative for the Santiago Library System, asked Chairman Gorham why public can only speak during the Public Presentations portion of the agenda. Chairman Gorham responded that the ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES Minutes of Meeting of May 16, 1994 Page Four Trustees prefened to conduct business as agendized and then have input from visiting public at one time. Mr. Martini felt that public should be allowed to speak throughout the agenda when items of interest arose but Chairman Gorham stated that the flow of the meeting was better served by maintaining their established procedure of citizens being heard only during Public Presentations. Trustee Brandman commented that Trustees were receptive to hearing input from citizens and when good ideas are proposed, Trustees will take them to Councilmembers. Trustee Way agreed. 384 North Shattuck Place, Arline Minor,suggested that retired librarians from Chapman University and volunteers from Cal State Fullerton be solicited as volunteers in the library. Trustee Way added that librarians need a Master's Degree in Library Science to be able to serve as librarians. Mr. Martini commented that the City has hired a Librarian in the past that did not have a Master's Degree. Carol Walters requested that the February 14, 1994 Library Board of Trustees minutes be corrected to show that City Manager David Dixon attended an Orange Ta7cpayers Association meeting, not an Old Towne Preservation Association meeting as recorded. IJ Announcements There were no announcements pertinent to the library. Adjournment Trustee Brandman moved that the meeting be adjourned at 4:07 p.m. Seconded by ' Trustee Way. Motion carried. Ga_ F Z " , 5"'1`t G z Attested o-i yr'l` S e c r e t a ry t o t h e L i b r a ry Boar d GW/jm