05-16-1994 LBOT MINUTESC 5Q0 (. s,,, _ t: = r __
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ORANGE PUBLIC LIBRARY
BOARD OF TRUSTEES
Minutes
May 16, 1994
Main Library
I.Roll Call
The regular meeting of the Orange Public Library Board of Trustees was called to order
by Chairman Gorham at 3:02 p.m., at the Main Library's Community Room, 101 North
Center Street, Orange, CA.
Present: Trustees Gorham, Brandman, Cavecche, Clark and Way.
II. Welcome of Trustee Cnvecche
III. Welcome of Trustee Clark
Each member of the Library Board of Trustees and Library staff introduced themselves to i
the new Trustees. I
IV. Mrnutes
Trustee Way moved that the minutes be accepted. Seconded by Trustee Brandman.
Motion carried.
V. Director's Report
i
Director's report was distributed, discussed and accepted as presented. Trustee Brandman
complimented the Main Library staff for receiving runner-up in the Recycler of the Year
Award. The Child Abuse workshop that librarians attended last month was discussed.
Community Services is already involved with the Police Department to identify possible
cases of child abuse and the Library will become more involved in this program as it
merges with the Community Services DepaRment.
ORANGE PUBLIC LIBRARY 101 N. CENTER ST. ORANGE,CA 92666-1591
EI Modena Branch • Taft Branch
ORANGE PUBLIC LIBRARY
BOARD OF TRUSTEES
Minutes of Meeting of May 16, 1994
Page Two
VI. Unfnished Business
A. Budget FY 94/94
Gary Wann reported that an additional reduction of$47,000 in the Library's
FY 94/95 budget has been accomplished. There was a $3 million deficit overall
with the City budget and all City departments were asked to take this additional
2.54 % cut. This cut will take new books away from the branch libraries. The
City Manager has asked that a task force of employees be formed from al1
departments to discuss possible alternative methods to reducing the budget. How
these cuts will be made are not known, but it is probable that the Library will be
asked to cut. A report to the City Manager conceming restructuring and
reorganizing is due sometime in the fall.
B. Ne v Librnry Service Plan
It is being proposed that the El Modena Branch Library and TaR Branch Library
be changed to an express check-in/out service which would provide patrons
with the capability of checking books in and out only; no reference services would
be offered. Several full-time and part-time employees will staff the branch librazies
with the help of volunteers. If this proposal is adopted, branch service hours can
be expanded to meet public needs. Trustees questioned whether Police and Fire
wouid be asked to participate in additional budget cuts and whether more layoffs
were possible and Gary did not know. He stated, however, that the City is doing
major restructuring to rightsize City govemment. Although reorganization is being
accomplished and staff is being moved around, it is the Library's number one
priority to continue to provide the best service possible to the public.
G Friendly Stop
The Friendly Stop is not a budgeted item in the Library's budget for FY 94/95.
The Community Coalition that was working on the non-profit status for the
Friendly Stop has not been successful, and their bid to obtain a Community
Development Block Grant was not appoved. There is a possibility the Friendly
Center will attempt to assume responsibility for Friendly Stop activities, but
Community Services is looking at the feasibility of establishing a gang diversion
unit at the Killefer Park location. The equipment and materials at the Friendly
Stop belong to the Orange Public Library and if the Friendly Stop is closed, these
items will be returned to the Main Library and distributed to all facilities.
ORANGE PUBLIC LIBRARY
BOARD OF TRUSTEES
Minutes of Meeting of May 16, 1994
Page Three
D. Move to Redevelopment Agency Building
By mid-August, the Technical Services Division will move from the Edwards
House to the Redevelopment Agency building. With the express check-in/out
proposal, some branch staffmembers will be brought to Main Library and some to
the Redevelopment Agency building. Gary complimented Eugenia Wong and her
staff for their well done job and hard work in coordinating this move. The Library
was able to finance this move by redistributing Library Automation funds.
VII. Netiv Business
A. Librnry Volunteers
Trustee Gorham asked what duties volunteers would do and was advised that the
majority of volunteer time would be spent shelving books, checking books in and
providing service in other non-professional azeas; volunteers would not be able to
provide desk service to patrons unless under inordinary circumstances. Staff will
continue to look at alternative ways for volunteers to assist the Library. The
Senior Center, Friends of the Orange Public Library, Parent/Teacher Associations
and similar organizations will be solicited for volunteers. Trustee Cavecche
suggested that the ROP program of Orange Unified School District be brought
President into service by offering certificates in library science for completed intemship
Mrs. rtaureen Trustee ran man sugges ed Ashoffofthe Board of e sof Education
the Orange Unified School District be contacted to implement such an internship.
B. Reference and Information Resources Progrnm Grnnt
Trustees were provided with a letter from the California State Library which
awarded $20,000 to the Orange Public Library for new books. This grant will be
presented to the City Council and stored in revenue accounts that can only be used
for library purposes; then the money will be redistributed to areas that may be
effected by budget cuts.
VI77. Public Presentations
Meredith Martini, the Orange Public Library's System Advisory Representative for the
Santiago Library System, asked Chairman Gorham why public can only speak during the
Public Presentations portion of the agenda. Chairman Gorham responded that the
ORANGE PUBLIC LIBRARY
BOARD OF TRUSTEES
Minutes of Meeting of May 16, 1994
Page Four
Trustees prefened to conduct business as agendized and then have input from visiting
public at one time. Mr. Martini felt that public should be allowed to speak throughout the
agenda when items of interest arose but Chairman Gorham stated that the flow of the
meeting was better served by maintaining their established procedure of citizens being
heard only during Public Presentations. Trustee Brandman commented that Trustees
were receptive to hearing input from citizens and when good ideas are proposed, Trustees
will take them to Councilmembers. Trustee Way agreed.
384 North Shattuck Place,
Arline Minor,suggested that
retired librarians from Chapman University and volunteers from Cal State Fullerton be
solicited as volunteers in the library. Trustee Way added that librarians need a Master's
Degree in Library Science to be able to serve as librarians. Mr. Martini commented that
the City has hired a Librarian in the past that did not have a Master's Degree.
Carol Walters requested that the February 14, 1994 Library Board of Trustees minutes be
corrected to show that City Manager David Dixon attended an Orange Ta7cpayers
Association meeting, not an Old Towne Preservation Association meeting as recorded.
IJ Announcements
There were no announcements pertinent to the library.
Adjournment
Trustee Brandman moved that the meeting be adjourned at 4:07 p.m. Seconded by '
Trustee Way. Motion carried.
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