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03-21-1994 LBOT MINUTESi .._ . t- i .f u a.. Y t_ Rq lA ry. / G C:q I: p1 ( oQJ CITY OF ORANGE 4}a 4FUHTP/ LIBRARV ADMINISTRATION(714)288-2470 FAX(71G)771-6126 ORANGE PUBLIC LIBRARY BOARD OFTRUSTEES MINUTES Marc/t 2l, I994 Taft Brancli Library I.Roll Call The regular meeting of the Orange Public Library Board of Trustees was called to order by Chairman Gorham at 3:04 p.m., at the Taft Branch Library. Present: Trustees Gorham, Brandman and Way. Also present: Gary Wann, Director of Community Services and Library; Eugenia Wong, Main Library and Technical Services Manager; Bob Felthaus, Reference Supervisor; Yolanda Moreno, Branch Services Supervisor, Meredith Martini, Santiago Library System's System Advisory Representative; Cazol Walters, Community Member, Corinne Shreck, Community Member, and 7an McGovney, Administrative Secretary. Absent: Carolyn Cavecche was appointed to the Library Board of Trustees on March 15, 1994, by City Council. She is unable to attend Board meetings until May. Executine Session Chairman Gorham adjourned the meeting at 3:05 a.m. to Executive Session to discuss a personnel matter. Meeting reconvened at 3:14 p.m. II. Approval ofMinutes Trustee Way moved that the minutes be accepted as presented. Seconded by Trustee Brandman. Motion carried. Chairman Gorham requested that public comments be reported under "Public Presentation" in the future. OFIANGE PUBLIC LIBRARY 107 N. CENTER ST. ORANGE,CA 92666-1591 EI Modena Branch • Taft Branch ORf1NGE PUBLIC LIBRARY BOARD OFTRUSTEES Minutes of Meeting ojMnrch 21, 1994 Page Tivo III. Director's Report Director's Report was distributed, reviewed and accepted as presented. IV. UnfnishedBusiness A. Burlget FY 94/95 The Library Department's proposed FY 1994/95 budget and C1P was submitted to the City Manager's Office on March 8, 1994. The proposed budget is at the same level as FY 93/94. At this time cities do not know what impact the State budget will have on their budget. The new City Manager's emphasis is on "rightsizing." B. Joint Llse Library witk Rancho Snntiago College The City/Rancho Santiago College Joint Use Library Task Force met at the EI Modena Branch on March 9 to discuss the status ofthe project. The azchitects reviewed the drawings and models with the task force. RSC will be ready to submit the joint use library proposal to the State in February 1995. On the same day Gary Wann and City Manager David Dixon met with RSC staff for background, update and funding of the project. The purchase of the Water Street site for the New Main Library does not look promising. There will be further investigation of the feasibility of building the New Main Library on the current site of the Main Library, Edwards House and Holland House. At this time there are no funds for remodeling the Main Library. C. Friendly Stop The Friendly Stop will receive no City funding in FY 94/95. A community committee is working on 501(c) status for the Friendly Stop. If this committee fails, library materials will be added to the collection at the Main Library and branches facilities. ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES Meefing ofMarclt 21, I994 Page Three D. SB 1448 Senator Roberti has revived SB544 by rewriting it to SB 1448. The bill would add provisions to the Government Code to allow creation of assessment districts for library services, subject to approval by voters. Public library financing still remain bleak. Background information has been provided to Trustees. There is a consensus)that Orange residents would not be receptive to any new tax at this time. of those present at the meeting E. Rental Collection Bob Felthaus has continued his discussions with Anaheim Public Library and Huntington Beach Public Library(Central Branch only) regarding implementation and success oftheir rental collection project. After a year, the project is breaking even at each facility. Copies of rental collection books will be available for regular circulation at Main Library and the branches. Copies wili be limited to 2 copies at the branches who wil( not have a rental collection and one coy at Main Library. Hard copies of popular fiction best sellers will be the only books offered in the rental collection. The charge will be $1.50 per week per title, and 25 cents a day for overdue. After the title has circulated and interest in it has dropped off the book will be offered for sale at 50% of its value. If the book is not sold, it «ill then be given to Friends of the Orange Public Library Bookcenter. Additional staffing wili not be needed to implement this new program. It is hoped that it will bring patrons to the library that are not regular users. Trustee Brandman moved that the Rental Collection Procedure as outlined be approved and that the Board support this new service. Seconded by Trustee Way. Motion camed. Gary Wann complimented and thanked staff for all the time and hard work that went into making this project possible. F.Orange Public Library Endoivment Fund A plan for an Orange Public Library Endowment Fund will be postponed un,il all appointments have been made to the Board. Carol Walters m d Corirane Schreck lejt meetrng at 4:00 p.nz) ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES Minutes ofMeeting ofMnrch Zl, 1994 Page Four VI. Ne v Business A. Appoiniment of a Neiv Trustee City Council appointed Carolyn Cavecche to the Library Board of Trustees on March 15, 1994. Ms. Cavecche will be unable to attend Board meetings until May because she is expecting a baby. B. Public Library Funds A California State Library Public Library Funds Grant of$39,972 has been awarded to the Library. These funds will be divided between the three facilities. Staff was complimented on their hard work to earn this grant. C. Frien ls of Ornxge Public Lrbrnry Ativnrd Friends of the Orange Public Library has awarded the Main Library $5,000 to be used for library materials and $3,500 for a CD-ROM based information workstation. The Board thanked Friends for their continued support and generosity. D. Nationn[Li6rnry Week National Library Week is April 17-23 and staffhas pianned events to celebrate library activities that week. Trustees are invited to attend an Open House on Apri121 in the Main Library's reading area for all library friends and City employees from 8:30 - 9:45 a.m. Also, the annual Volunteer Recognition Program will be held on Apri121 at 3-4:30 p.m. in the Main Library's Community Room. At the City Council meeting on April 12, a proclamation ofNational Library Week wiil be presented to Gary Wann and former Library Trustee Martha McEwan will be recognized with a proclamation honoring her ten years of dedicated service to the City and Library. ORANGE PUBLICLIBRARY BOARD OFTRUSTEES Minutes ofMeeting ofMarch 22, 1994 Page Five VI. Public Presentations Meredith Martini announced that he will be the Santiago Library System's System Advisory Board Chairman for 94-95. Also, he shared with Trustees his wife's appreciation to Bob Felthaus for finding Winston Churchill's History of English Speaking, a volume that she has been searching for many years. VII. Announcements A. Resignation of Trustee McEivan The resignation of Trustee Martha McEwan was accepted with regrets. VIII. Adjournment Trustee Brandman moved that the meeting be adjourned at 4:13 p.m. Motion seconded by Trustee Way. Motion carried. 7> j i L% L c«z ary ann, Secretary to the A sted on /8 9yLibraryBoazd jm