06-21-1993 LBOT MINUTESeasoo. r. :c:r
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LIBRARY DIRECTOFi(714)28&2470
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ORANGE PUBLIC LIBRARY
BOARD OF TRUSTEES
MINUTES
June 2l, 1993
Santiago Hills Branch Library
I.Roll Call
The regular meeting of the Orange Public Library Board of Trustees was called to order at
4:40 p.m. by Chairperson Way at the Santiago Hills Branch Library.
Present: Trustees Way, Brandman, Gorham and McEwan. Also present: Eugenia
Wong, Technicai Services Manager; Yolanda Moreno, Interim Branch Services Manager;
Susan Barb, Santiago Hills Branch Supervisor; and Jan McGovney, Administrative
Secretary.
Absent: Trustee Courtney.
II. Approval of nutes
Trustee McEwan moved that the minutes of the May 24, 1993 meeting be approved as
presented. Seconded by Trustee Gorham. Motion carried.
III. Financia!Repart
The Apri130, 1993 Expenditure Summary was briefly discussed. Trustee McEwan
questioned why the balanced seemed so high, and it was explained that this was the
expenditutes ending Apri130, and there is a great deal of activity during the months of
May and June to deplete the library's funds.
ORANGE PUBLIC LIBRARY 101 N. CENTER ST. ORANGE, CA 92666-1594
EI Motlena Branch • Friendly Scop • Santiago Hills Branch • Taft Branch
ORANGE PUBLICLIBRARY
BOARD OFTRUSTEES
MINUTES OFMEETING OFJIINE 2I, 199.?
IV. Director's Report
The Director's Report was accepted as presented.
V. Legislative Update
The legislative updates received from the California State Library Lobbyist Mike Dillon
were reviewed. It was noted that State Senator 7ohn Lewis voted up support SB566
Roberti) and Trustees will send Senator Lewis a thank you for his support.
VI. Unfinished Business
A. Budget FY 93/94
A memorandum of June 21, 1993 to City Manager Ron Thompson from Hazel Ho
Wang, Interim Library Director, requesting a change in service hours effective
August 23, 1993, was distributed to Trustees. The closing of Santiago Hills
Branch Library on June 19 was discussed. Trustee Brandman advised that she had
been seeking support for the branch library in the community and by speaking with
City Council members. She was told by Council members the branch closing was
supported by library administration and Council would not interfere in their
decision. Yolanda Moreno reminded Trustee Brandman that there is insufficient
staff now available to provide service at the branch library due to the City's hiring
freeze and July 1 layoffs, and that there were patron confidentiality problems with
volunteers operating the Orange Public Automated Library Systems (OPALS).
Trustee Brandman felt that with financial help &om the community and volunteers
that the branch library could have remained open.
B. Friendly Stop Update
The Community Development Block Grant hearing will be held on June 22 at
7 p.m. Trustees will send a letter of support to Ciry Council before the
hearing. Trustee Brandman questioned staff regarding library support for the
Friendly Stop. Eugenia Wong assured her that there is library support for the
Friendly Stop and staffhas worked hard on the CDBG funding that will be decided
before City Council on June 22.
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RANCE PZIBLICLIBRARY
BOARD OFTRUSTEE
MINUTES OF MEETING OF JUNE 21, I993
I 1Vew Business
f1• Interim Library Director Appnintment
Eugenia Wong updated Trustees on the most recent developments regardinglibraryadministration. Trustees had previously been mailed a copy of amemorandumdatedJune7fromRonThompsonappointingHazelHoWang asInterimLibraryDirector. It is still tentative whether Gary W, Director ofCommunityServices, will take over administrative management of the library onJuly1.
Friends af the Orange Public Library
Eugenia Wong is the library liaison to the Board of Directors of the Friends of theOrangePublicLibrary. The Friends this year have a 12 member board and SherryCooperhasbeenvotedthisyear's President. Friends have shown an interest inpurchasingbusinessreferencebooksforthelibrary. Recently the Friends voted
against a request to provide financial support for the Friendly Stop during 7uly andAugustbeforepossibleCDBGfundsarereleasedtotheLibrary. Also, FriendsvotedtonotprovidefinancialsupporttotheFriendlyStopSupervisortoattendtheAmericanLibraryAssociationconferenceJune26-28 in New Orleans tojointlyaccepttheJohnCottonDanaaward. Jan McGovney reminded TrusteesthatitisintheirpreviousBoazdMinutesthatFriendsprefertofundlibraryprogramsandhasoccasionallyrefusedtosupportthelibrary's grant-fundedprograms.
G Peasibility Study of Contracting Cataloging/Processing of Technical Services
Eugenia distributed her report to the City Manager's Office "InvestigatingContractingOutCatalogingandProcessingActivities," dated June 21. This in-depth report was requested by Council. Trustees were concerned that contractingoutserviceswouldresultinaneliminationofpositionswhichEugeniaexplaineditwould, but it was her recommendation, "since the inceptron of this library, thestaffhasbeenprovidinghighqualityofcatalogaccessJ'or the patron and publicservicesstaff. Therefore, my professional opinion is for the City to continuemaintarningafullystaffedTechnicalServicesDivisionintheLibrary." TrusteessupportthisrecommendationandacknowledgedEugenia's hard work on thisreport.
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ORANGE PUBLICLIBRARY
BOARD OFTRUSTEES
MINUTES OFMEETING OFJUNE 21, 1993
D. Report from Former Main Library Manager
Trustee Gorham was presented with a report dated June 11, 1993 &om
former Main Library Manager Cindy Mediavilla which he had distributed to other
Trustees. Trustee Gorham questioned staff regarding the restoration of the Main
Library's service to 52 hours per week. This would utilize the present staff
to maintain a quality service at the Main Library as presently patrons seem
unhappy with the 47 hour a week schedule. Trustees theorized that leaving theMainLibraryatitspresenthourswoulddrawmoreattentiontotheplightoflibrariesandkeepinterestupinthecommunity. Trustees also pondered whether it
would be more feasible to again reduce hours at Main Library to maintain servicehoursatthebranches.
Main Library is desperately in need of renovations and this will be discussed withstafffortheirinput.
The distribution of the furniture and library materials now available from the closed
Santiago Hills Branch Library was discussed. Susan Barb gave Trustees a brief
recap of where materials will be shifted now that the branch library has been
closed. Jan McGovney advised Trustees that Hazel Ho Wang had held a meetingthatdaywithMainLibrarySectionSupervisorandtherewerenoconcreteplans
regazding distribution. Trustees are interested in visiting the library sites to be able
to provide input on this issue.
E Election of Off:cers
Trustee McEwan made a motion to elect Trustee Gorham for President of the
Library Board of Trustees for FY 93/94. Motion seconded by Trustee Brandman.Motion carried.
Vice-Chair appointment will be made at the 7uly meeting.
VIIL Public Presentations
There were no presentations from the public.
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ORANGE PUBLICLIBRARY
BOARD OF TRUSTEES
MINLITES OFMEETING OFJUNE 21, 1993
Announcements
4• Reappointment ofLibrary Trustees
Chairperson Way invited Trustee Brandman to be reappointed and the TrusteeswillrequestherreappointmentbyMayorBeyer.
Opening Ceremonies of the Corona Public Library
Chairperson Way had received an invitation from former Library Director KarenLeoinvitingTrusteestotheGrandOpeningofthenewCoronaPublicLibraryat650SouthMainonJune26. Ceremonies begin at 10 a.m., followed by tours ofthenewlibraryat11a.m.
C Library Reorganization Task Force Committee Meeting nutes
Cindy Mediavilla requested Jan McGovney to distribute the Library Reorgani-zation Task Force Meeting Minutes of May 26, 1993 to the Trustees.
D. Declination ofAppointment by Trustee Courtney
Trustee Courtney has provided Boazd with a formal letter declining reappointmenttotheBoard. Trustees will donate a reference book to the library in honor ofTrusteeCourtney's 18 yeazs of valued service to the Library. Gifts for each of the
trustees, Hazel Ho Wang, Eugenia Wong and Jan McGovney were distributed byJan.
x Adjournment
Trustee Brandman moved that the meeting be adjoumed at 6:04 p.m. Seconded byTrusteeMcEwan. Motion carried.
pc.-
Hazel Ho Wang, Interim S ret
to the Library Board Attested on\ f5//c•/q.3 .
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