05-10-1993 LBOT MINUTES - SPECIAL MEETINGr - _
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ORANGE PUBLIC LIBRARY
BOARD F TRUSTEES
MINUTES
May 10, 1993
Main Library
I.Roll Call
The special meeting of the Orange Public Library Board of Trustees was called to order at
5:20 p.m. by Chairperson Nancy Way at the Main Library.
Present: Trustees Way, Brandman, Courtney, Crorham and McEwan. Also present:
Cindy Mediavilla, Main Library Manager•,Hazel Ho Wang, Branch Services Manager;
Eugenia Wong, Technical Services Manager;Nora Jacob, Legislative Representative for
the Friends of the Orange Public Library;Meredith Martini, Santiago Library Systems
Advisory Boazd Representauve for the Orange Public Library; Linda Cucovatz, Member
of the Rancho Santiago College/Orange Public Library Joint Use Library Task Force; and
7an McGovney, Administrative Secretary.
77. Recommendations to the Cify Council Concerning Library Governance for FY 93/94
Trustees were fumished in their packets a memorandum dated May 11, 1993, from City'
Manager Ronald L. Thompson to Mayor Gene Beyer and Members of the City Council.
This memorandum furnishes staff reports for recommended budget cuts from each City
department. Alternatives for the Library Department ue:
1.Enter into a contract with the County Library System to run our libraries.
Savings for this alternative are not yet deternuned.
2.Enter into a joint administrative andlor automation services arrangement
with the City of Anaheim, with each city maintaining its own branches.
Savings for this altemative aze not yet determined.
ORANGE PUBLIC IBRARY 101 N. CENTER ST. ORANGE, CA 92666-7594
EI Modena Branch • Friendly Step • Santiago Hills Braneh Taft Branch
ORANGE PUBLIC LIBR.4RY
BOARD OF TRUSTEES
MINUTES OFMEETING OFMAYl0, 1993
3.Have the Director of Community Services assume overall
management responsibility for the Library,while still maintaining two
separate departments. This woutd save the cost of hiring a new
Library Director, approaimately $80,000 per year. Under this
alternative, the recruitment for a new Library Director would be
terminated.
In addition, the City Manager recommends that the City Council approve the additional
reductions shown in bold face type, but not approve those in regular type:
7.Reduce Automated Library System-$96,000
II. Combine Taft and EI Modena Branch staff and have branches open
on altematiag days -$40,000
III. Reduce library materials budget-$75,000
N. Contract cataloging and processing to private vendors - $100,000
V. Close Taft Branch- $190,000
VI. Close El Modena Branch- $230,000
VII. Eliminate Branch Services Manager position- $77,000
Nora Iacob distributed a draft letter she had composed as an Orange citizen oudining her
concems if the Library Department were combined with the Community Services
Department. Ms. Jacob will finalize her letter and will gresent it to the Mayor and City
Council before their study sessian on May 1 l. Ms. Jacob also asked the Trustees to stand
firm and united against this proposal.
Hazel Ho Wang and Trustee Gorham attended a moming meeting today with Assistant
City Manager Tim Evans and Community Services Director, Gary Wann, to discuss the
proposal. Trustee Gorham voiced his opposition to the 2-3 year commitment of the
Library being under the Community Services Director. He felt that this anangement
would disrupt service. Trustee Gorham suggested to the Assistant City Manager that one
of the three Library Mangers be appointed Interim Library Director but this suggesrion
received no response.
Trustee McEwan related a telephone conversation she had this afternoon with City Clerk
Marilyn Jensen wherein Mrs. 7ensen advised that the May 11 City Council study session
had been canceled by the City Council. Jan McGovney telephoned the Assistant City
Manager's office and was advised that the City Manager's office had just been told by the
City Council office that the May 11 study session was canceled.
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ORANGEPUBLICLIBRARY
BOARD OF TRUSTEES
MINZITES OFMEETING OFMAYIO, 1993
Nora Jacob has contacted Ron Hayden, Library Director for the City of Huntington
Beach because this library recently separated from the Community Services
Department. Mr. Hayden provided Ms. 7acob with a summary of the reasons why the
City chose to split the two departments. Mr. Hayden has given permission for
republication of this summary.
Ezecutive Session
The Library Board of Trustees entered Executive Session to discuss
a personnel matter at 5:42 p.m. The meeting resumed at 6:00 p.m.
Trustee Courtney moved to adopt a proposal that first and foremost the board does not
want the Library combined with the Community Services Department, and that
recruitment for a Library Director with professional quali8cations proceed. If recruitment
for a Library Director cannot be completed, it is the board's request that the Council
appoint an Interim Library Director or Assistant Library Director that would report
directly to the City Manager. Motion seconded by Trustee Brandman. Motion carried
unanimously.
Ill Piubtic Presentations
There were no public presentations.
IY. Announcements
There were no announcements.
Y. Adjournmen!
Trustee Courtney moved that the meeting be adjoumed at 6:15 p.m. Seconded by TrusteeBdman. Motion c 'ed.
Cindy iav il a, Interim Attested on /t/ySecrettotheLibraryBoazd
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Hazel o Wang, Interim uge Wong, Interim
Secretary to the Library Board Secretary to the Library Board
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