04-26-1993 LBOT MINUTESh ..le ,..f
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ORANGE PUBLIC LIBRARY
BOARD OF TRUSTEES
MIM7TES
April26, 1993
Main Library
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The regular meeting of the Orange Public Library Board of Trustees was cailed to order at
5:05 p.m. by Chairperson Way in the Library Director's Office in the Main Library.
Present: Trustees Way, Courtney, Gorham and McEwan. Also present: Cindy
Mediavilta,Main Library Manager; FIazel Ho Wang,Branch Services Manager; Eugenia
Wong, Technical Services Manager; and Jan McGovney, Administrative Secretary.
Absent: Trustee Brandman.
II. ApprovalofMinutes
Trustee Courtney moved that the minutes be accepted as presented. Seconded by Trustee
Gorham. Motion carried.
IIL Director's Report
Library Director's Report was accepted as submitted.
tanager Assistant City,t tp y Jim Evans arrived at the meeting at S:07 p.m.)
OFANGE PUBLIC LIBRARY 101 N. CENTER ST. ORANGE CA 92666-153d
EI Modena 8ranch • Friendly Stop • Santiago Hilis Branch • Taft Branch
ORANGEPUBLICLIBRARY
BOARD OFTRUSTEES
MINUTES OFMEETING OFAPRiL 26, I993
IV. Unfrnished Business
A. Joint Use Library with Rancho Santiago Coliege
The Joint Use Task Force continues to meet twice a month. Consultant Linda
Demmer has been reviewing the library building program. A finsl copy of the
building program will be submitted to the task force within a month. Funds have
been allocated this year for this project and if the project is to be continued, funds
must be requested in the CIP document.
A rough draft agreement was submitted to the Rancho Santiago College last
month which includes under Governance: (A)Rancho Santiago College Boazd of
Trustees shall govern the library; (B) Library Advisory Board composed of
Orange Public Library Trustees and 2 appointees from Rancho Santiago College to
recommend operational policies. Rancho Santiago College will continue with this
joint use library project even if the Orange Public Library is contracted to Orange
County Public Library. Passage of SB566 (Roberti} may help the City pay their
portion of this project.
Trustee Courtney asked staff questions regazding the closing of the Santiago FTlls
Branch Library. He wondered about using the east end police facility located in
5antiago H'ills. Aazel Ho Wang reported that she had inspected these premises
and they not be suited for library activities without extensive renovation.
FY 93/94 Budget
City Council has requested departments to begin looking at contracting services to
outside agencies. Divisions within General Services Department have been
consolidated with other City departments as the Director plans to retire. That
Department will be dissolved ne ct fiscal yeaz. Other departments are being
looked at for possible consolidation. The Boazd will be informed of any possible
actions affecting the Library.
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ORANGE PUBLICLIBRARY
BOARD OF TRUSTEES
MINUTES OFMEETING OFAPRIL 26, 1993
C Money-Saving Proposals
1.Sharing Library Director and Automated System with City of Anaheim
Eugenia Wong was requested by the City Manager to investigate the
possibility of contracting the Orange Public Automated Library System
OPALS) with the Anaheim Public Library's automated system. Since both
libraries aze using different vendors for this service, there would be no
savings involved in this consortium, and the cost to convert to another
system would be too eapensive. Orange Public Library would lose control
of their automated system under this proposal.
2.Combining Orange Public Library with Orange County Public Lfbrary
Assistant City Manager Tim Evans and Hazel Ao Wang are scheduled to
meet vrith John Adams, County Librarian, to discuss the feasibility of
Qrange Public Library dissolving and becoming a branch of Orange County
Public Library. Library Managers have assembled a scenazio on
alternatives to this proposal to save the City money. Jim Evans gave the
Library Managers authority to contact the City Attorney for his input on
the process of contracting Orange Public Library to the Orange County
Public Library. Tim Evans additionally will provide the citywide reductions
to the Trustees.
Friends of the Orange Public Library President Sherry Cooper arrived at the meeting at
5:30 p.m.)
Trustee Gorham distributed a letter he has written which he will be
distributing to schools in the Orange Unified School District soliciting their
support in opposing a takeover of the Qrange Public Library by the Orange
County Public Library.
Friends of the Orange Public Library's Legislative Representative Nora.Iacob mrived at the
meeting at S:35 p.m.)
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ORANGEPUBLICLIBRARY
BOARD OF TRUSTEES
MINUTES OFMEETING OFAPRIL Z6, 1993
D. Friendly Stop
A Community Development Block Grant (CDBG) and a hearing was held on
Apri18. Friendly Stop staff and community members made a presentation in
support of CDBG funding for the Friendly Stop, FY 93/94. There were many
programs competing for grant money. A public hearing is scheduled at the
Council meeting on May 25.
The CDBG Quarteriy Report for Friendly Stop was submitted to Trustees.
G Partners in Reading
The first workshop was held under the supervision of the new Partners In Reading
staff and was successful. Staff is generating new interest and activities in the
program.
Y. New Business
A. Complaint from Patron of Chitdren's deo
Trustees reviewed the complaint and response from Cindy Mediavilla and
complimented her on a fine response.
x Library Materials for Children and Youth Program Grant
A$25,000 grant has been written and presented to the Califomia State Library for
children and youth programming library materials. The grant will be awazded on
May 14. Trustees praised staff for their hazd word and excellent presentation of
this grant.
C Sena2e Bill 566(Roberti)
Because of the desperate situation facing libraries in the State of Califomia,
Senator Roberti has presented a bill which would create assessment districts for
libraries similar to the assessment districts already in place for fire protection. This
assessment would make available taz funds for sta buildings and materials. This
bill requires only simple majority ofthe populaz vote for passage. Trustee
Gorham made a motion to endorse Senate Bill 566 (Roberti) and invite City
Council to join in this endorsement. Seconded by Trustee McEwan. Motion
carried.
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ORANGE PUBLICLIBRARY
BOARD OFTRUSTEES
MINUTES OFMEETING OFAPRIL 26, 1993
Assistcmt CityManager Jim Evans left the meeting at S:40 p.m.)
D. Friends of the Orange Pubiic Library Presentation
Friends of the Orange Public Library have begun a campaign, "Save Our
Libraries," to advise Council, residents and patrons of the Friends'concem
regarding recent library jurisdiction questions raised by the City Manager's office.
Friends prepazed a summary of their recent activities and requested the Boazd to
join with Friends in an effort to show unity in opposing the Orange County Public
Library takeover and to support Main Library and branches remaining open.
Trustees thanked Friends for their presentation and agreed to join the "Save Our
Libracies" campaign.
VL Pubtic Presentations
There were no presentations made by public.
VIL Announcements
A. The annual Friends of the Orange Public Library membership meeting will be held
on May 6, at 7 p.m., in the Main Library Community Room.
B. Orange Public Library's Volunteer Recognition program will be held on Aprii 29,
at 7 p.m., in the EI Modena Branch Community Room.
C. Trustees were asked to save the date of June 15 for Orange Public Library's lO8th
birthday celebration.
D. Hazei announced that she is now attending Department FIeads meetings.
E. Friends of the Orange Public Library voted unanimously to seek grants for
Friendly Stop.
F. Friends of the Orange Public Library gave $2,000 to Friendly Stop.
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ORANGE PUBLICLIBRARY
BOARD OFTRUSTEES
MINUTES OFMEETING OFAPRIL 26, 1993
VIII. Adjournment
Trustee McEwan moved that the meeting be adjourned at 6:21 p.m. Seconded by Trustee
Gorham. Motion carried.
Cindy M ' villa, Interim Attested on 1 y
Secretary the Library Board
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Hazel Ho Wang, Interim
Secretary to the Library Board
Eu enia ng, Interim
Secretary to the Library Board
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