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03-15-1993 LBOT MINUTESC, . >> , L , , r,,.--.. s it,,,, , CITY OF ORAN E y LIBRARY DIqEGTOR{714)288 2470 FAX{714 771-5725 ORANGE PUBLIC LIBRARY BOARD OF fiRUSTEES MINUTES ttilarctt I S, 1993 TErft Brnnch Librctry I.Rol1 Cnit The regular meeting of the Orange Public Library Board of Trustees was called to order at 4:30 p.m. by Chairwoman Nancy Way at the Taft Branch Library, 740 East Taft Avenue, Orange, CA. Present: Trustees Way, Brandman, Courtney, Gorham and McEwan. A1so present: Jim Evans, Assistant City Manager; Cindy Mediavilla, Main Library Manager; Hazel Ho Wang, Branch Services Manager; Eugenia Wong, Technical Services Manager; and Jan McGovney, Administrative Secretary. II. Welcon:e The Trustees introduced themselves to new Board member Mara Brandman. Mrs. Brandman espressed her pleasure at being appointed to the Board. She gave a brief introduction of herself. III. Approntt(of Minutes The minutes of the February 22, 1993 meeting were corrected by Jan McGovney, Administrative Secretary, for Eu enia Wong, Technical Services Manager. Page Four, New Business, Item A, "INLEX, Inc.,° the first line, "Eugenia Wong reported that the Data Research Association, Inc.," the word "Association" was changed to Associated. The minutes were approved as corrected by Trustee Gorham. Trustee CouRney seconded the motion. Motion carried. ORANGE PUBLIC UBRARY t01 N. CENTER ST. ORANGE. CA 5266"0-1591 EI Modena Branch Friendly Stop • Santiago Hilis Braneh • Taft Branch LIBRARY B ARD OF T!t USTEES MINUTES OF MEETING OF MARCH 1 S, 1993 IV. Director's Report Director's Report was accepted as presented. V. Legislatire Up lntes Legislative updates provided by California State Library lobbyist Mike Dillon were accepted as presented. VI. Unfinished Business A. .loint Use Librnry tlt Rnncho Santing=o College Hazel Ho Wang reported there was low public attendance at the Design Camp held on Thursday, March 11, at 3 p.m. and 730 p.m., and Saturday, March 13, at 9:30 a.m. and 2 p.m., at the Santiago Hills Branch Library. Six community members, Mayor Gene Beyer, Senior Councilman Fred Barrera, Orange Public Library and Rancho Santiago Colle e staff members and Trustees, and task force members attended. LPA and Walton & Associates had prepared a good presentation at the Design Camp and were pleased with the public's input. There will be another meeting ofthe joint use library task force on March 23, 8:30 a.m., at the EI Modena Branch Library. The newly hired library consultant Linda Demmers will review the building program with the task force at this meeting. B. FY 93/94 73udget Trustees were provided with the agenda item which wil( be presented to City Council at their meeting on March 16, 1993. The material includes a memo- randum from the City Manager on 1993l94 Transfer, Retirement and Layoff Program (80 positions), 1993t94 Operating Budget - Deficit Projection figures, layoff procedures and layoff list. Library Managers will meet with City Manager Ron Thompson on March 31 to review the Library DepaRment's layoff list and the impact on service. The City is currently investigating different methods to trim the budget, such as combining City departments and contracting out for services, and to increase revenues. Jim Evans was asked by Trustees to p epare a report by the next Board meeting on a proposal of combining Library Director services with the City of Anaheim and a proposal for the Orange Public Library to be absorbed into the Orange County Public Library system. LIBR,9RYBOARD OF TRUSTEES MINUTES OF N7EETINC OF MARCH I5, 1993 C INLEX, Inc. Eugenia Wong reported that INLEX, Inc. has not yet been sold to Data Research Associated, Inc.(DRA), but negotiations are still continuing. It is possible that a sale will be finalized by mid-April. D. Upd«te on Library Direcfor Recruifinent Jim Evans reported the nationwide recruitment for Library Director brought 26 applications to the City Personnel Department. Supplemental applications are expected to be returned by the end of this month and interviewing of qualified applicants will begin soon. VII. Neiv Business A. Possible Move to the Redei elopr rent Agency Building Basenzent The City Manager had asked Eugenia Wong to investigate the possibility of moving the Technical Services Division from the Edwards House, Audiovisual Division from Main Library, and Library Finance from Administration to the basement of the Redevelopment Agency Building. Eugenia reports that the Edwards House is not suited to Technical Services operations and such a move is appealing. To facilitate the change, a staff task force will resolve potentiai foreseeable work flow issues and access to the Main Library and branch libraries. B. Su nrxer Rea ting Prograr t af Snnttago Hills Branch Library Hazel Ho Wang advised the Trustees that the Santiago Hills Branch Library may close in June 1993. Staff is down to 2.5 FTE which is not sufficient to handle an ef£ective Summer ReadinD Club program. Interested children will be directed to the EI Modena Branch Library's Summer Reading Club. Trustee Brandman expressed concern over closing the branch because child en on bicycles will not be able to negotiate the Irvine grade to reach the EI Modena Branch Library. She stron ly recommends a further consideration of keeping this branch open for area residents, possibly by using volunteers to staffthe branch. Jim Evans will keep Trustees advised on a possible public hearing to receive input from the community. C. I3onrd t leeting Schcdule Trustees have decided to make no changes in their meeting schedule until June when Board Trustees' reappointments are made. 3 LIBRARYBOARD OFTRUSTEES MINUTES OF MEETINC OF MARCH I5, I993 Tnzstees Way and McEwan will be out of town for the next scheduled Board meeting on April 19. Trustee Gorham moved to postpone the meeting to April 26 so all Trustees can be present. Motion seconded by Trustee McEwan. Motion carried. VIII. Public Presentntions There were no presentations from the public. IX. Announcements Trustee McEwan presented a report on the informative and worthwhile CALTAC workshop that she and Trustee Gorham attended on February 27 at the Yorba Linda Public Library. X. A journment Trustee Brandman moved that the meeting be adjourned at 5:13 p.m. Seconded by Trustee Gorham. Motion carried. a c ti-, Cindy iavt a, Interim Attested o i y j J Secreta o the Library Board Hazel Ho Wang, Inter Secretary to the Library Board Eugeni ong, Interim _i 5 Secretary to the Library Boar m 4