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02-22-1993 LBOT MINUTESas Qv. a A r: r. or aq N r: j CITY OF ORANGEo; i^ i rsyJ.*1 f... i?"°;q`$. c eNTY C•?% LIBRARY DIRECTOR{714)288-2470 FAX{714)771-5125 ORANGE PUBLIC LIBRARY BOARD OFTRUSTEES MINUTES Febrctary 22, 1993 I.Rdt CaIJ The regular meeting of the Orange Public Library Board of Trustees was called to order at 4:32 p.m. by Chairperson Nancy Way in the Library Director's office at the Main Library, 101 North Center Street, Orange, CA. Present: Trustees Way, Courtney, Gorham and McEwan. Also present: Jim Evans, Assistant City Manager; Cindy Mediavilla, Main Library Manager; Hazel Ho Wang, Branch Services Manager; Eugenia Wong, Technical Services Manager; and Jan McGovney, Administrative Secretary. Special guests present: Dean R. Strenger, Vice- Chancellor, Rancho Santiago College, Orange Campus; Carolyn Breeden, Dean of Leaming Resowces, Rancho Santiago Col(ege. II. Approi al of Minutes Trustee Gorham moved that the minutes be accepted as presented. Seconded by Trustee McEwan. Motion carried. III. Director's Report Director's Report was accepted as presented. IV. Legislatii e Update Legislative updates provided by Mike Dillon, lobbyist for the California Library Association, were accepted as presented. ORANGE PUBLIC UBRARY t01 N. CENTER ST. ORANGE, CA 92666-1594 EI Modena Branch • Friendly Stop • Santiago Hilis Branch • Taft 6ranch ORANGE PUBLIC LIBRARY BOARD OF TRU.STEES MINUTES OF MEETING OF FEBRUARY 22, 1993 V.Unfnished Business A. Joinf Use Library 3vith Ranc&o Santiago College Trustees welcomed guests from Rancho Santiago College, Dean R. Strenger and Carolyn Breeden. Mr. Strenger and Ms. Breeden attended the board meeting at the su gestion of former Library Trustee Tom Saenz. Chairperson Way has been attending joint use library task force meetings. Dean Strenger complimented Hazel Ho Wang and Eugenia Wong on their hard work on the joint use library task force. Regular task force meetings are held every second and fourth Tuesday ofthe month at 10 a.m., at the El Modena Branch Library. Trustees are invited to attend these meetings. Vice-Chancellor Strenger reported to the Trustees progress on the joint use library project. The first expenditure is for preliminary plans for a joint use library. The second cycle of funding through bonds will be used for construction which is planned to bee„ln 1996J1997. Prajected expenditures are in FY 1995-96 for working drawings; FY 1996-97 and FY 1497-98 for construction and in FY 1997-98 for equipment and collection. The economy will influence the progress of the project. Jim Evans, Hazel Ho Wang and Carolyn Breeden visited the Broward County Florida) Community College and County Public Lihrary, February 6-10. Each agreed that a great amount of knowledge on a jointly shared facility was gained from this trip. It is the people involved in the joint use projects that make it a success. The Broward County facility does not have an appearance of being a jointly-shared library as the Children's Section is on the first floor in the rear and did not seem to be inhibited by the fact it was on a college campus. All new books purchased by the college and library are catalogued according to the Dewey Decimal System; all college owned books were donated to the joint use library project and recataloged according to Dewey. The library is ope ated by the Broward County Public System and the college maintains the building and ORANGE PUBLIC LII3RARY BOARD OF TRUSTEES MINIITES OF MEETING OF FEBR UARY 22, 1993 grounds. Broward County is planning on opening a second joint use facility in Summer 1993. The library parking lot will be located as far away from classrooms as possible to discourage students from using the parking spaces while attending classes which is a problem with the existing facility. Broward County personne] has offered consultation assistance to the Rancho Santiago CollegelCity of Orange library project. Design Camp, that is, open sessions for community input on the joint use library project, will be on March 11, 3 p.m. and 7:30 p.m., and March 13, 9:30 a. m. and 2 p.m. at the Santiago Hills Branch Library. B. Setecting a Neiv Librnry Trustee Deferred to Executive Session. C. Grant Application to Tlte Jnrnes Irnine Foun lation The grant application to The James Irvine Foundation to provide funding for the Friendly Stop project has been denied. D. Partxers In Rending Hazel Ho Wang distributed a list of the three literacy grants with the amounts totaling $104,625. These grants will continue the work of Partners In Reading. Valerie Stadelbacher and Kerry Duff have left the Partners In Reading program. Rosanne Miller, Librarian II from El Modena Branch Library, will now serve as Literacy Coordinator and Cynthia Torres, Taft Branch Library C(erk, as Literacy Clerk E. FY 93/94 Burlget Library Managers were instructed by the City Manager to compile a list of classifications for lay-ofi The City Manager will meet with the Libraty Managers to discuss the possible 40-80 persons layoffthroughout the City. 3 ORANGE PUBLIC LIBRARY BOARD OFTRUSTEES MINUTE OF MEETING OF FEBRUARY 2Z, 1993 Trustees were informed of a recent newspaper article in the Los Anqeles Times which suggested a merging of Orange Public Library with the Orange County Public Library. There is no report pending on such a proposal. F. Contract Antenrin:enfs ivifh INLEX, Inc. Eugenia Wong advised Trustees that the curcent contract between the Orange Public Library and INLEX, Inc., is 5 years old and new amendments to the contract have been negotiated to put verbal agreements, including a 10% discount on Application Software for the CPU, into a written contract. The amendments wil( be presented to City Counci( on February 23 for action. Library staff is pleased with the written contract amendments. VI. Neiv Business A. INLEX, Inc. R;ec„a..—e L Eugenia Wong reported that the Data Research t ssesia ierr, Inc. (DRA) has signed a letter of intent to purchase the assets of INLEX. The library is concemed about the DRA takeover of the INLEX contract with Orange Public Library. Any credits owed to OPL by INLEX wil( need to be settled and a new contract will have to be negotiated with DRA. B. Li6rr ry Foundc tion Uprlttte Cindy Mediavilla reported on the February meeting of the Library Foundation Organizing Committee wherein City Manager Ronald L. Thompson reported that the City and County of Orange are both eager to negotiate the acquisition of the Water Street property, but the County is having difficulty relocating their fire facility. By-Laws, Mission Statement and Articles of Incorporation are being reviewed by the committee. II. Pu6tic Presentations There were no presentations from the public. 4 ORANGE PUBLIC LIBRARY BOARD OF TBUSTEES MINUTES OF MEETING OF FEBRUARY 22, 1943 VIII. Announcen:ents There were no announcements. IX. Execufire Session Trustees, Assistant City Manager and Library Managers entered Executive Session at 5:19 p.m. Executive Session concluded at 5:54 p.m. x Adjournment Trustee Gorham moved that the meeting be adjourned at 5:55 p.m. Seconded by Trustee Courtney. Motion carried. a....- 7,1i4 Cindy iavi a, Intecim Secretary Attested on fis 9 to the Lt ary Board R-L.. Hazel Ho Wang, Interim 3ecreta to the Library Board ug Wong, Interi a retary to the Library Board jm 5