06-15-1992 LBOT MINUTESca5ac - r- `
K pF oRAti
If O
Q=7TY OF ORANGE
C,..In d0;O
UNTY
lIBRARY DIflECTOR(714)288-2470 FAX(714)777-6i26
ORANGE PUBLIC LIBRARY
BDAR OF TRUSTEES
MINUTES
June I5, 1992
I.Roll Calt
The regular meeting of the Orange Public Library Board of Trustees was called to order at
4:40 p.m. by Chairman Tom Saenz at the Main Library Community Room, 101 North
Center Street, Orange, CA. There was a small reception held before the meeting
congratulating Director Leo on her seventh year as Orange Public Library's Director.
Presenr Trustees Saenz, Courtney, Gorham, McEwan and Way. Also present: Karen
Leo, Library Director; Hazel Ho Wang, Branch Services Manager;Eugenia Wong,
Technical Services Manager; and Jan McGovney, Administrative Secretary.
77. Approva!of Minutes
Trustee Courtney conected a spelling enor in the May 18, 1992 minutes, page 3, item C,
last paragraph; the last line should read "asked to invite him" instead of"asked to invited
him."
Trustee Way moved that the minutes be accepted as conected. Seconded by Trustee
Gorham. Motion carried.
I77. Financial Report
Expenditure Summary for period ending April 30, 1992 was accepted.
ZY. Director's Report
Director's Report was accepted.
ORANGE PUBLIC LIBRARY 101 N.CENTER ST. ORANGE.CA 92666-7 59 7
EI Modena Branch • Friendiy Srop • San4ago Hills Branch • Taft Branch
LIBRARYBOARD OF TRUSTEES
MINUTES OF MEETING OF JUNE 1 S, 1992
Y. Legislative Update
Thank you letters from Director Leo to Senator Mickey Conroy and Senator 7ohn Lewis
were accepted.
VI. Unfinished Business
A. )oint Use Library with Rancho Santiago Cottege
Director Leo provided Trustees with correspondence relating to the joint branch
iibrary proposed by Rancho Santiago College. Rancho Santiago College has
responded to Director Leo's concems in a memorandum from Vivian Blevins dated
June 8. RSC guarantees two children's librarians will be employed and the
library entrance will be located facing the public parking lot. Two joint
committees are being recommended to develop detailed plans for the branch
library: a Library Building Program committee and a Library Policies committee.
One hundred seventy library parking spaces are being offered by the Coilege
although the Holt Facilities needs study recommends 120. It is agreed that the
joint library will be governed by a Memorandum of Understanding(MOIJ).
Trustee Courtney commented that Chancellor Blevins had seemed uncompro-
mising in consideration of the City's suggestions of joint operations in a semi-
integrated facility. He commented that a joint use concept would be widely
utilized if previous collegeJpublic library ventures had been successful and worked
to everyone's advantage.
Councilman Steiner commented that RSC had compromised on operational issues.
He further stated that the 1992 fiscal environment does not include sufficient funds
for City projects and this joint effort creates energy toward a new Main Library.
100,000 must be spent now for RSC to obtain grants in the future. RSC and the
City will develop an agreement for dissolution as an alternative if project pians
break down between either entity.
Councilman Steiner stated that Rancho Santiago College feels that a side-by-side,
jointly operated library would create duplication and require more space for each
facility with higher operating costs.
Trustee McEwan questioned the wisdom of developing a joint branch library when
the Library Department is presently struggling to maintain services due to a
2
LIBRARYBOARD OF TRUSTEES
MINUTES OF MEETING OF JIINE I5, 1992
Citywide hiring freeze and consequent lack of staff. Councilman Steiner answered
that plans anticipate more productive economic times.
Director Leo related that Nora Jacob, legislative representative of the Friends of
the Orange Public Library, reported contacting 35 people to attend the City
Council session June 16, and all 35 disapproved of the joint facility. Nora,
however, will support a joint branch library with RSC. Director Leo advised that
the library should maintain responsibility for selection and acquisition of library
materials purchased with City funds for the public library portion of the joint
branch library.
Chairman Saenz said that he felt the master plan for lihrary facilities in the City of
Orange had been neglected. Trustees added their concems regarding parents with
children feeling intimidated when entering a college library and faculty abuse of
check out privileges.
Mayor pro tem Barrera suggested that all negotiations with Rancho Santiago
College be in writing. If Trustees are insistent on the side-by-side, semi-integrated
concept, they should follow through with their concerns with the College. He also
suggested requiring the College to help implement the building of a new Main
Library. Trustees should seek City Council's assurance of improved staffing for
the e cisting libraries as a stipulation of proceeding with a joint branch library.
Mayor pro tem Barrera urged Trustees to have a plan ready to present to City
Council which addresses the Library's needs and concerns. He suggested a
building plan that would allow use either as a fully integrated or side-by-side, semi-
integated operation.
Projected construction date of a joint branch library is 1997.
3 million has been set aside in CIP funds for a new Main Library.
Trustee McEwan moved to inform Council that Trustees reluctantly consent to the
joint branch library concept, but only if it is a side-by-side, semi-integrated
facility. Seconded by Trustee Way. Motion carried unanimously.
Trustees feel the Library Board should have a voice in future plans of the joint
venture since they are uncomfortable with certain aspects of the project. They
suggest leeway so the City can withdraw with grace from this project. It is the
3
LIBRARYBOARD OF TRUSTEES
MINUTES OF MEETING OF JUNE I S, 1992
intent of the Trustees to represent the interests of all citizens of Orange and
provide good library services for the entire community, not just the east area.
B. FY 92/93 Budget
1.Hours ofService
Branch Services Manager Hazel Ho Wang prepared a schedule
reflecting the proposed closing of each branch library. Proposed
Saturday hours for.Santiago Hills Branch were changed to 9 a.m. -
12 p.m., and EI Modena Branch tol p.m. - 5 p.m.
G Downtown Rotary Community Service Project
The Downtown Orange Rotacy Club wants to purchase a van for the librazy to
provide outreach services to the community as its Community Service Project for
the 1992l93. They intend to provide gasoline and maintenance service for it.
Chairman Saenz said that the Library Board supports the purchase of the van and
will write a letter to Downtown Rotary expressing their appreciation for this
project.
Vll. New Business
A. Application for California Literacy Campaign Grant
B. Application for Families for Literacy Grant
Director Leo gave Trustees background information on each of the grants for
which application has been made. OPL will receive notification of the disposition
of these gants around 7uly i. Director Leo and Trustees thanked staf£for their
hard work on these grants.
G MURL Funds
Director Leo provided Trustees with a letter from State Librarian Gary Strong
which explains the background on applying for MURL funds.
4
LIBRARYBOARD OF TRUSTEES
MINUTES OFMEETING OFJUNE IS, 1992
D. Election ofOffzcers
Trustee McEwan moved that Trustee Nancy Way be Chairwoman and
Trustee Gorham be Vice-Chairman for the Orange Public Library Board
of Trustees in 1992/93. Seconded by Trustee Gorham. Motion carried
unanimously.
Vlll. Public Presentarions
There were no public presentations.
I Announcements
Director Leo announced that Nora Jacob and Rosemarie Williams have received their
Master's Degrees in Library Science from California State University, San 7ose. Trustee
Courtney suggested that a congratulatory letter from the Trustees be sent to these ladies.
C Adjournment
Trustee Way moved that the meeting be adjourned at 6:00 p.m. Seconded by Trustee
Courtney. Motion carried.
GL
Karen A. Leo, Secretary Attested on ,t /
to the Library Board
KAi.tm
5