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05-18-1992 LBOT MINUTESa 5 e . . Z t OF Pa?R f;t% Y`' G` 9 ,,,,,) _; CITY OF ORANGE too-C 'r CpUHTv LIBftARY DIRECTOR(714)288-2470 FAX(714)771-6126 ORANGE PUBLIC LIBRARY BOARD DFTRUSTEES MINUTES May I8, 1992 I.Rol!Call The regular meeting ofthe Orange Public Library Board ofTrustees was called to order at 4:33 p.m. by Chairman Tom Saenz at the Friendly Stop, 615-A North Lemon, Orange, CA. Present: Trustees Saenz, Courtney, Gorham, McEwan and Way. Also present: Karen Leo, Library Di ector, Cindy Mediavilla, Main Library Manager, Hazel Ho Wang, Branch Services Manage; Eugenia Wong, Technical Services Manager; and Jan McGomey, Administrative Secretary. II. Approiml ofMinutes Trustee Way moved that the minutes of the Regular Board Meeting of April 20, 1992 be approved as presented. Seconded by Trustee Gorham. Motion carried. III. Director's Report Direcror's Report was accepted. IV. Legislafine Update A.Visits to State Leg•islatars In lieu of a personal visit to Sacramento in observance of Legislative Day, Director Leo, Trustee Gorham and Santiago Library System Advisory Board representative ORANGE PUBLIC LIBRARY 101 N.CENTER ST. ORANGE, CA 92666 1591 EI Modena 8ranch • Friendly Stop • Santiago Hilis Branch • Tatt Bronch LIBRARYBOARD OF TRUSTEES MINUTES OF MEETING QF MAY 18, 1942 Meredith Martini visited Senator 7ohn Lewis' Orange County office to speak with the Senator's aide regarding library issues and funding for new libraries. Although no commitments were made, the Senator's aide readily answered all questions posed to him. Directo Leo and D Ir. 3rtini also visited State Assemblyman Mickey Conroy's Orange County office and spoke with the Assemblyman on the same library issues and a repeal of the tax on periodicals. Although he could make no promises or commitments regarding budget issues, Mr. Conroy was well informed and cordial. Director Leo suggested the possibility of another visit in 6 months to keep library issues fresh on our local state legislators' minds. Y.Unftnisherl Business A. Library Foundation This matter was postponed until Councilwoman Coontz arrived to the meeting. B. FY 92/93 Budget L CIP Report The Capital Improvement Projects Report for the FY 92/93 budget included a $3 million allocation for land acquisition of a New Main Library. 1.Reduced Hours of Service Included in the Trustees' packets was a schedule illustrating reduced service hours at three branch libraries. This reduction would enable the branch library staffto work a 9t80 work week. Branch staffwouid fill in at the Main Library or branches open during the hours that their branches are closed. Trustee Gorham moved that the Library set the hours of service as submitted effective August 10, 1992. Trustee Courtney seconded the motion. Motion carried unanimously. 2 LIBRARYBOARD OF TRIJSTEES MINUTE.S OF MEETING OF MAY l8, 1992 G Joint Use Library vith Rnncl:o Santiago College, Orange Campus Trustees were furnished with a copy of a memo dated May 18 from Director Leo to Mayor and City Council proposing a modified side-by-side concept of a joint libraxy with Rancho Santiago College. This proposal will be submitted to the College Ttustees at their regular Board meeting. Trustees reiterated that they do not agree to a joint branch facility, but if this venture is pursued, a side-by-side proposai should be the only consideration. City Council has recommended $100,000 from CIP funds to jointly finaoce preliminary architectural drawings with Rancho Santiago College. However, these funds will not be allocated until RSC's budget reflects their contribution to these drawings. Chairman Saenz had a meeting with Dean David Hath from Rancho Santiago College and discussed the joint branch library. Chairman Saenz suggested that Dean Hath be invited to the June Board meeting as means of opening better communications between OPL and RSC. Trustees agreed and Director Leo was t i,, ;f` asked to invit him. y C,°' A. Library Foundation Councilwoman Joanne Coontz joined the meeting and discussed the Library Foundation's goals and ideas for raising money to assist in the building of a New Main Library. Councilwoman Coontz, Planning Commissioners Bosch and Alvarez, and Bob and Georgia Cashman are now involved in the foundation, and each of them is presenting a list of prospective participants at the next meeting. Trustees were asked for their input and suggestions. Chairman Saenz excused himself from the meeting at 5:20 p.m. because of a prior engagement. Vice-Chairman Courtney assumed chair ofthe meeting.) D. Frien lty Stop Cindy Mediavilla prepared a Community Development Block Grant requesting 33,000 to fund Friendly Stop operations from October l, 1992 through September 30, 1993. A committee comprised of five community members recommended $30,000; their recommendation will be presented to City Council for final approval on May 26. 3 LIBRARYBOARD OF TRUSTEES MINUTES OF MEETING OF MAY 18, 1992 Blue Ribbon Main Library Site Selection Committee Members of the Blue Ribbon Main Library Site Selection Committee has been reappointed and the committee renamed to Blue Ribbon Main Library Site Implemerrtation Committee. F. Pntron Compinint About cteo A patron has comptained about the video Wait Whitman and the Audiovisual Committee found that the video is within the parameters of the OPL Selection Policy. An explanation of the video industry's term "Public Performance" label found on the video's packaging will be displayed in the libraries. Trustees were also provided with a recently received complaint regarding the Haines Criss-Cross Directory and the explanation that this information is gleaned from residential telephone directories and is public information. Trustees agreed with the staff recommendations regarding these complaints and complimented staff on their investigation into complaints from patrons. VI. Nery Business A. OPALS Securiry Break-In Eugenia Wong gave a description of an unlawful break-in to the OPALS system occurring on May 6. The intruder had blocked OPL and CMSI, the City computer services operator, from the system for over an hour. The Library Systems Coordinator has disconnected the dial access line which was the access point the intruder used to enter the system and is investigating security precautions that can be taken to avoid any further break-ins. B. Pnrking for Mnin Library Stnff Director Leo advised Trustees that staff located at the Main Library have been parking their vehicles in a parking lot on Grand Avenue owned by the First Presbyterian Church to free parking spaces for library patrons. City Manager Ron Thompson has questioned the expense of$300 per month for parking space rental and suggested that staff could park at the Civic Center parking lots. Director Leo concurred that the $300 is a high amount and suggested the rental of 15 spaces to cut the expense in half. Trustees were asked for their suggestions to parking problems at the Main Library. 4 LIBRARYBOARD OFTRUSTEES MINUTES OFMEETING OFMAYIB, I992 G Community Room Policy The City is developing a master plan to govern all rooms under the jurisdiction of the city: The Library's two community rooms are included in this jurisdiction and there are meetings being held to discuss similu and differing rules concerning the rooms. More information will be brought back to Trustees as plans develop. D. Downtown Rotary Communiry Service Project The Rotary Club of Orange has asked the library for suggestions on library needs related to iiliteracy and aliteracy with which the Rotary Club can assist through a community seroice project. Staffinput has been received and suggestions include purchase of a van to provide traveling story times, computers with CD/ROM capabilities, a Reader's Faire and professional printing and layout for manuals and brochures, VII. Public Presentations There were no public presentations. VII. Announcements Director Leo announced the CIP review by City Council will be on May 26, 5 p.m.; a Budget Study Session on June 2, 3 p.m.; and a City Council Budget Hearing on June 16, 7 p.m. AI trustees were invited to attend. Ix Adjournment It was moved by Trustee McEwan that the meeting be adjourned. Seconded by Trustee Way. Motion carried. The meeting was adjourned at 6:12 p.m. c —`_ ;Ji - 0 1 Karen A. Leo, Secretary Attested on j.}/9 to the Library Board KAL/jm 5