04-20-1992 LBOT MINUTESCa5 cr.1.a
1,`-
1,Vtiii.u 1•
o.
G,
CITY OF ORANGEn'', F
4cf i o./4pQ
y trJ
IBRARY DIRECTOR(714)288-2470 FAX{714}771-6126
ORANGE PUBLIC LIBRARY
BDARD OFTRUSTEES
M/NUTES
Aprit 20, 1992
Taft Branch Library
I.Roll Ctttt
The regular meeting of ihe Orange Public Library Board of Trustees was called to
order at 4:38 p.m. by Chairman Tom Saenz at the Taft Branch Library.
PresenC Trustees Saenz, Courtney, Gorham, McEwan and Way. Also present:
Hazel Ho Wang Branch Services Manager; Cindy Mediavilla, Main Library Manager;
Eugenia Wong, Technical Services Manager; Karen A. Leo, Library Director; and
Jan McGovney, Administrative Secretary.
II. Apprsoval of Minutes
A. February 24, I992
Trustee Gorham moved that the February 24, 1992 minutes be approved as
presented. Seconded by Trustee Way. Motion canied.
B. March 9, 1992
Trustee McEwan moved that the March 9, 1992 minutes be approved as
presented. Seconded by Trustee Way. Motion carried.
G Mateli 31, 1992
Trustee Gorham moved d at the March 31, 1992 minutes be approved as
presented. Seconded by Trustee Courmey. Motion carried.
OftANGE PUBIIC LIBRARY 701 N. CENTER 5T. ORANGE,CA 92666-1594
EI Modena Branch Friendly Stop • Santiago Hilis Branch • Tatt 8ranch
BOARD OF TRUSTEES
MINUTES OF MEETING OF APRIL 20, 1992
III. Library Director's ReporY
A. Febn ary 1992
Library Director's Report was accepted.
B. March 1992
Library Director's Report was accepted.
IV. Legistative ilpdate
Director Leo encouraged Trustees to write a note to the California State Assembly
Ways & Means Committee showing sapport for AB2276-Cortese which would exempt
subscriptions to periodicais from academic, public or school libraries. It would also
require fines or fees imposed by those libraries to be deposited in a fund or account
for the library's use.
V. Unfznished Business
A. OPALS
1. New INLEX President
C. 7. Von Drehle has been announced as the new President of INLEX,
Inc.
2. Report on Futt Load Response Time Performance Test
A report on the history and course of accepting the automated library
system by detailing the three Full Load Response Time Performance
Tests and their results was provided to the trustees.
B. FY9If92 Budget
I. Staff Furtoug7:s at CI¢ristmas Hotiday
Trustees were provided with a report written by Main Library Manager
Cindy Mediavilla regarding the impact on the Main Library of closing
2
LIBRARY BOARD OF TRUSTEES
MINUTES OF MEETING OF APRIL 2/i, I992
branch libraries between December 26 and December 31, 1991. This
report outiined the benefits and the problems encountered and also
included recommendations for a smoother work flow if this budget
cutting alternative is used in the future.
2. Response to Management Audit Committee
Director Leo discussed her March 10 memorandum in response to the
Management Audit Committee's request for additional clarification on
particular library budget accounts.
C. FY 92l93 Budget
1. Letter to Mayor abont Fairness
Trustees reviewed their ]etter of March 2 sent to Mayor Gene Beyer and
members of the City Council ouflining the`Library's contribution of a
17.2% reduction in the City's budget for FY 91192.
2. Pragmm Budgets and A l tendum
The Library Department Budget Summary was provided to Trustees to
give a detailed view of the staffing and programs proposed in FY 92/93.
Director Leo suggested Trustees place this summary in their permanent
binders.
Director Leo also apprised Trustees that with the present hiring freeze
resulting in 10 vacant positions in the department, a reduction in service
hours will be proposed to begin in September 1992. It is suggested that
the EI Modena and Taft Branch Libraries rotate being closed two days
per week, which would reduce these branches to fewer service hours
than the Santiago Hills Branch Library. Trustees questioned this
budgetary cut and believe patrons will be unhappy with this cut in
service hours. Trustees suggested that library staff advise patrons to
contact the Mayor's Hotline when a patron expresses dispieasure, so the
City Council will be informed of community reaction.
3
LIBRARY BOARD OF TRUSTEES
MINUTES OF MEETING OF APRIL 20, 1992
D, Joint Use Library Faeility vitk Rancho Santiago College, Orange Campus
1. Side-by-Side Facitity
Director Leo has provided Trustees with a draft Memorandum of
Understanding between Riverside City and County Pubiic Library and
College of the Desert in Palm Desert. This proposal incorporates a
side-by-side branch library and community college library with some
program elements shared between them. This plan would be a more
workable solution to a joint facility project with Rancho Santiago
Coliege.
2. Study Session April 22
Chairman Saenz discussed his concern about the Ciry's unrealistic
proposai of considering two capital projects, the new Main Library and
the joint branch facility with Rancho Santiago College, at the same time.
He feels there is a miscommunication between City Council and the
Board of Trustees with regards to the huilding of a new Main Library
and a joint branch library. The Trustees have been following the
direction and guidelines in the Raymond Holt Library Facility Needs and
Site Study which specifically outlines the need for a new Main Library
before a branch library is built in the eastern end of Orange. Trustees
brought out also that they wanted to convey to the City Council the
library's desire to properiy provide library services to the general
residents of Orange before the students of Rancho Santiago College.
Trustees will incorporate these suggestions including the more workable
concept of a side-by-side branch library facility at a presentation to the
City Council at the joint study session on Apri122.
E. Fiiendty Stop
1.CDBG Request
Main Library Manager Cindy Mediavilla prepared a Community
Development Slock Grant (CDBG) request to fund operations at the
Friendly Stop from 10/1142 through 6J30/93 which was presented
to the committee that reviews such requests. There were six community
persons at the presentation supporting the Friendly Stop proposal.
4
LIBRARY BOARD OF TRUSTEES
MINUTES OF MEETING OF APRIL 20, 1992
Director Leo added that the Friendly Stop celebration of "Dia de la
Familia" heid on April 4 was a huge saccess with hundreds of local
community members in attendance.
F. Btue Ribbon Main Library Site Selection Committee
The City Manager has advised the Library Director that he will not recommend
that the Blue Ribbon Main Library Site Selection Committee be reappointed as
the City is seeking to dissolve over 30 committees. A letter from the City
Manager to the Library Board of Trustees is forthcoming. Director Leo
suggested that perhaps the Trustees would consider making these committee
members an ad hoc committee to the Library Board.
VL New Business
A. Patron CompZaint about Video
Trustees were informed of a patron's complaint of a video, Walt Whitman
Voices and Visions. series 3i12). The Audiovisdal Committee will view this
videocassette and make their recommendations regarding the complaint of adult
themes to Director L.eo.
B. Memorial Gifts
Trustee Courtney made tlie generous donation of The Smithsonian Book of
North American Indians Before tlte Comin of the Europeans by Philip Kopper
to the Orange Public Library as a memorial gift on behalf of the Library Board
for Ray Gannon, former Library Administrative Secretary Sheila Gannon's
husband.
VII. Public Presentations
There were no presentations by the public.
VIII. Announcements
I. Legislative Day
Trustee Gorham will accompany Director Leo on May 7 to State
Senator John L,ewis' office to discuss library legislation. Director Zzo will also
visit Assemblyman Mickey Conroy's office on May $.
5
LIBRARY BOARD OF TRUSTEES
MINUTES OF MEETING OF APRIL 20, I992
2. Libmry Foundation
Councilwoman Joanne Coontz has requested an invitation to attend the next
Library Board meeting to discuss the library foundation with trustees.
3.Change in Study Session Procedure
Councilwoman Coontz has requested a City Council policy that there be no City
Council actions taken at study sessions.
IX. Adjournment
It was moved by Trustee Gorham that tlie meeting be adjourned. Seconded by Trustee
Courtney. Motion carried. The meeting was adjourned at 5:56 p.m.
lCa p,. Q - S c_
Karen A. I.eo, Secretary Attested on j8 a
to the Library Board
KAL/jm
6