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04-20-1992 LBOT MINUTESCa5 cr.1.a 1,`- 1,Vtiii.u 1• o. G, CITY OF ORANGEn'', F 4cf i o./4pQ y trJ IBRARY DIRECTOR(714)288-2470 FAX{714}771-6126 ORANGE PUBLIC LIBRARY BDARD OFTRUSTEES M/NUTES Aprit 20, 1992 Taft Branch Library I.Roll Ctttt The regular meeting of ihe Orange Public Library Board of Trustees was called to order at 4:38 p.m. by Chairman Tom Saenz at the Taft Branch Library. PresenC Trustees Saenz, Courtney, Gorham, McEwan and Way. Also present: Hazel Ho Wang Branch Services Manager; Cindy Mediavilla, Main Library Manager; Eugenia Wong, Technical Services Manager; Karen A. Leo, Library Director; and Jan McGovney, Administrative Secretary. II. Apprsoval of Minutes A. February 24, I992 Trustee Gorham moved that the February 24, 1992 minutes be approved as presented. Seconded by Trustee Way. Motion canied. B. March 9, 1992 Trustee McEwan moved that the March 9, 1992 minutes be approved as presented. Seconded by Trustee Way. Motion carried. G Mateli 31, 1992 Trustee Gorham moved d at the March 31, 1992 minutes be approved as presented. Seconded by Trustee Courmey. Motion carried. OftANGE PUBIIC LIBRARY 701 N. CENTER 5T. ORANGE,CA 92666-1594 EI Modena Branch Friendly Stop • Santiago Hilis Branch • Tatt 8ranch BOARD OF TRUSTEES MINUTES OF MEETING OF APRIL 20, 1992 III. Library Director's ReporY A. Febn ary 1992 Library Director's Report was accepted. B. March 1992 Library Director's Report was accepted. IV. Legistative ilpdate Director Leo encouraged Trustees to write a note to the California State Assembly Ways & Means Committee showing sapport for AB2276-Cortese which would exempt subscriptions to periodicais from academic, public or school libraries. It would also require fines or fees imposed by those libraries to be deposited in a fund or account for the library's use. V. Unfznished Business A. OPALS 1. New INLEX President C. 7. Von Drehle has been announced as the new President of INLEX, Inc. 2. Report on Futt Load Response Time Performance Test A report on the history and course of accepting the automated library system by detailing the three Full Load Response Time Performance Tests and their results was provided to the trustees. B. FY9If92 Budget I. Staff Furtoug7:s at CI¢ristmas Hotiday Trustees were provided with a report written by Main Library Manager Cindy Mediavilla regarding the impact on the Main Library of closing 2 LIBRARY BOARD OF TRUSTEES MINUTES OF MEETING OF APRIL 2/i, I992 branch libraries between December 26 and December 31, 1991. This report outiined the benefits and the problems encountered and also included recommendations for a smoother work flow if this budget cutting alternative is used in the future. 2. Response to Management Audit Committee Director Leo discussed her March 10 memorandum in response to the Management Audit Committee's request for additional clarification on particular library budget accounts. C. FY 92l93 Budget 1. Letter to Mayor abont Fairness Trustees reviewed their ]etter of March 2 sent to Mayor Gene Beyer and members of the City Council ouflining the`Library's contribution of a 17.2% reduction in the City's budget for FY 91192. 2. Pragmm Budgets and A l tendum The Library Department Budget Summary was provided to Trustees to give a detailed view of the staffing and programs proposed in FY 92/93. Director Leo suggested Trustees place this summary in their permanent binders. Director Leo also apprised Trustees that with the present hiring freeze resulting in 10 vacant positions in the department, a reduction in service hours will be proposed to begin in September 1992. It is suggested that the EI Modena and Taft Branch Libraries rotate being closed two days per week, which would reduce these branches to fewer service hours than the Santiago Hills Branch Library. Trustees questioned this budgetary cut and believe patrons will be unhappy with this cut in service hours. Trustees suggested that library staff advise patrons to contact the Mayor's Hotline when a patron expresses dispieasure, so the City Council will be informed of community reaction. 3 LIBRARY BOARD OF TRUSTEES MINUTES OF MEETING OF APRIL 20, 1992 D, Joint Use Library Faeility vitk Rancho Santiago College, Orange Campus 1. Side-by-Side Facitity Director Leo has provided Trustees with a draft Memorandum of Understanding between Riverside City and County Pubiic Library and College of the Desert in Palm Desert. This proposal incorporates a side-by-side branch library and community college library with some program elements shared between them. This plan would be a more workable solution to a joint facility project with Rancho Santiago Coliege. 2. Study Session April 22 Chairman Saenz discussed his concern about the Ciry's unrealistic proposai of considering two capital projects, the new Main Library and the joint branch facility with Rancho Santiago College, at the same time. He feels there is a miscommunication between City Council and the Board of Trustees with regards to the huilding of a new Main Library and a joint branch library. The Trustees have been following the direction and guidelines in the Raymond Holt Library Facility Needs and Site Study which specifically outlines the need for a new Main Library before a branch library is built in the eastern end of Orange. Trustees brought out also that they wanted to convey to the City Council the library's desire to properiy provide library services to the general residents of Orange before the students of Rancho Santiago College. Trustees will incorporate these suggestions including the more workable concept of a side-by-side branch library facility at a presentation to the City Council at the joint study session on Apri122. E. Fiiendty Stop 1.CDBG Request Main Library Manager Cindy Mediavilla prepared a Community Development Slock Grant (CDBG) request to fund operations at the Friendly Stop from 10/1142 through 6J30/93 which was presented to the committee that reviews such requests. There were six community persons at the presentation supporting the Friendly Stop proposal. 4 LIBRARY BOARD OF TRUSTEES MINUTES OF MEETING OF APRIL 20, 1992 Director Leo added that the Friendly Stop celebration of "Dia de la Familia" heid on April 4 was a huge saccess with hundreds of local community members in attendance. F. Btue Ribbon Main Library Site Selection Committee The City Manager has advised the Library Director that he will not recommend that the Blue Ribbon Main Library Site Selection Committee be reappointed as the City is seeking to dissolve over 30 committees. A letter from the City Manager to the Library Board of Trustees is forthcoming. Director Leo suggested that perhaps the Trustees would consider making these committee members an ad hoc committee to the Library Board. VL New Business A. Patron CompZaint about Video Trustees were informed of a patron's complaint of a video, Walt Whitman Voices and Visions. series 3i12). The Audiovisdal Committee will view this videocassette and make their recommendations regarding the complaint of adult themes to Director L.eo. B. Memorial Gifts Trustee Courtney made tlie generous donation of The Smithsonian Book of North American Indians Before tlte Comin of the Europeans by Philip Kopper to the Orange Public Library as a memorial gift on behalf of the Library Board for Ray Gannon, former Library Administrative Secretary Sheila Gannon's husband. VII. Public Presentations There were no presentations by the public. VIII. Announcements I. Legislative Day Trustee Gorham will accompany Director Leo on May 7 to State Senator John L,ewis' office to discuss library legislation. Director Zzo will also visit Assemblyman Mickey Conroy's office on May $. 5 LIBRARY BOARD OF TRUSTEES MINUTES OF MEETING OF APRIL 20, I992 2. Libmry Foundation Councilwoman Joanne Coontz has requested an invitation to attend the next Library Board meeting to discuss the library foundation with trustees. 3.Change in Study Session Procedure Councilwoman Coontz has requested a City Council policy that there be no City Council actions taken at study sessions. IX. Adjournment It was moved by Trustee Gorham that tlie meeting be adjourned. Seconded by Trustee Courtney. Motion carried. The meeting was adjourned at 5:56 p.m. lCa p,. Q - S c_ Karen A. I.eo, Secretary Attested on j8 a to the Library Board KAL/jm 6