01-22-1992 LBOT MINUTES - SPECIAL MEETINGe,
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CITY OF ORAN E
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W+NTY G:
LIBRARY DIRECTOR t714)288-2070 FAX(774)771-6126
ORANGG PU/3LfC Lf[3RARY
UOARD OF TRUSTEES
MINUTES
January 22, I992
Main Lib nry
L Rolt Catt
A specia( meeting of the Orange Public Library Board of Trustees was called to order
at 5:05 p.m. by Chairman Tom Saenz at the Main Library, 101 North Center Street,
Orange, California.
Present: Trustees Saenz, Courtney, Gorham, McEwan and Way. Also present:
Bilt Steiner, Orange City Councilman; Jim Evans, Assistant City Manager; Karen
Leo, Library Director; Cynthia Mediavilia, Main Library Manager; Hazel Ho Wang,
Branch Services Manager; Eugenia Woog, Technical Services Manager•, and Jan
McGovney, Administrative Secretary.
II. U nished Business
A. Joini Use Facitity witl: Rancho Santeago Coltege,
Orange Campus
Jim Evans gave a brief history of the incepdon of the Joint Use Steering
Committee which is considering 4-5 different joint projects that could be shared
by Rancho Santiago College, the Orange Unified School District, and the
City of Orange. Some of these projects include a library branch in east Orange
on the College campus, a community center and a community iheatre.
The Steering Committee's report prioriUzed the prospective projects and set a
five year time frame for a joint library project. This new collegetcity branch
would replace the Santiago flills Sranch Library.
ORANGE PUBUC LIBRARY 101 N.CENTER 5T. ORANGE,CA 926661591
EI Modona Braneb - Fricndiy Siop • Santiago Hiils Dranch • Tak Braneh
BOARD OF TRUSTEES
MINUTlsS OF MEETING JANUARY 22, 1992
In June 1991, Bob Jensen of the college asked for a decision from the City
about the concept of the Coliege managing and running the joint library and
whether the Coi(ege should procced.
The Council members on the Steering Committee aze in favor of the Coliege
proposal but have not yet taken their recommendations to the fuli Council.
The major issue of differences in library service levels was discussed. Jim
Evans pointed out that the Library Trustees must agree upon the next
step in the joint use venture before it can proceed. Trustees and City Council
wili meet for a study session on the issue in February.
Councilman Steiner reiterated his belief in partnerships and described the
partnership between the County of Orange and private entities that built
Orangewood Children's Home. Due to the economic climate, major projects in
the future wili be shared by the City and other entities.
The Steering Committee was surprised by Rancho Santiago's praposai for the
coilege to run the joint library facility. The Committee dces not intend to
sacrifice library service levels for a joint use project.
Councilman Steiner concurred with the Library I3oazd's expectation that a new
Main Library facility was to be considered next aflter the new police facility had
been completed. The Steering CommiUee wants to see a new Main Library and
a joint branch library.
Director Leo discussed the service level concerns that have been issued to
Rancho Santiago Coliege, including:
1) High building visibility on major thoroughfare.
2) Clearly marked and visible signage.
3) Meeting rooms for library and public use, not for classroom use.
4) Adult reference desks served by regular, permanent staff.
5) Children's services desks served by regular, permanent children's
librarians.
6) Two hours of free parking, close to the entrance.
7) Building to meet space standards for ezpected population.
8) Library materials budget to meet standards of OPL libraries.
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BOARD OF TRUSTEES
MINtITES OF MEET/NC JANUARY 22, 1992
9) Provision for delivery service, between Coilege and OPL
10) Public library to participate in public services staff recruitment and
hiring.
11) Biannuai cross-training of College and OPL public services staff, except
pages.
12) A public library librarian to assist with collection development and
public desk service to insure appropriate collection and services for
general community.
13} Hours of service consistent with Main Library.
14) Uniform requirements for issuance of library cards, fines and fees, loan
periads and renewals.
15) Common protocol for reference interactions.
16) College online databases at each OPL facility and public library online
database at campus.
17) Use of LC ciassification vs. Dewey ciassification for public library
users.
7im Evans proposed that a Library Trustee be added to the Joint Use Steering
Committee.
Councilman Steiner reiterated the need for partnership for minimizing the ciry's
costs in buiiding a facility and far operational savings.
Trustee Courtney expressed the Board's priority of building a new Main
Libracy before any branch additions aze considered. Councilman Steiner said
that he supports a new Main Library at Water Street and not a new Civic Center
at that location. He also said that the wllege/city branch library would
necessitate the closure of the Santiago Hiils Branch Library because of its close
proximity. Councilman Steiner feels that the $4 mitlion investment of a joint
branch library would not jeopardize the construction of a new Main Library.
Councilman Steiner has spoken to the Irvine Company who will be making the
announcement of a construction shutdown and major scaling back of the East
Bowi project.
Trustee Gorham said he preferred to see a joint use library branch run by City
personnel rather than Co(lege personnel and cited the differences in service
needs of the two entities.
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BOARD OF TRUSTfiES
MINUTES OF MEETING JANUARY 22, 1992
Jim Evans described a joint powers agency to be governed by a board consisting
of two Rancho Santiago College Trustees and two Orange Public Library
Trustees and one generai public member. Counciiman Steiner and Jim Evans
feel that Rancho Santiago College sees the operation of a joint use library
branch with the City as a means of becoming more community oriented. The.
Rancho Santiaga College Board of Trustees is very committed to this joint
branch library; however, future plans are contingent upon the Library Board of
Trustees and City Council's agreement to proceed. There should be provisions
in writing of the consequences in the event the Coltege or City decides not to
proceed with future plans.
Councilman Steiner and Assistant City Manager Evans both urged Trustees to
further consider and cooperate with the Joint Use Steering Committee to see
where this plan may lead. Trustees received a tentative timeline of 3-5 years of
planning for a joint branch library and 3 years of planning for a new Main
LiUrary. Councilman Steiner said he wanted to bring the new Main Library
issue back to City Council and suggested the study session wiil be a means ro
bring it back into focus. Councilman Steiner directed Trustees' to extend their
efforts towards a final decision about the location of the new Main Library and
how to pay for it. There remains at least 12 months of negotiation between
the County and the City before purchasing the Water Street property. Other
options coutd be considered as a location for the new Civic Center including
East Orange.
Trustees will share with City Councii that a new Main Library should be the
City's main priority.
III. Pubtic Presentations
There were no public presentations.
N. A ournment
It was mova! by Trustee CouRney that the m ting be adjoumed. Seconded by
Trustee Gorham. Motion carried. The meeting was adjourned at 6:12 p.m.
l(Ll tw t.'• If.CJ C.
Karen A. Leo, Secretary Attested on
to the Library Board KAUjm
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