04-22-1991 LBOT MINUTES2-
CITY OF ORANGE
LIBRARY DIRECTOR-(714) 288-2470 FAX (714)
771-6126 ORANGE
PUBliC liBRARY BOARD
OF
TRUSTEES MINUTES April
22, 1991 I.
Roll Call The regular meeting of the Orange Public Library Board of Trustees
was called to order at 4:34 p.m. by Chairman Tom Saenz in the Library Director'
s Office at the Main Library, 101 North Center Street,
Orange, California.Present: Trustees Gorham, Saenz and Way. Also
present: Natalie Ahlstrom, Treasurer, Friends of Orange Public Library;
Joyce Melbinger,Main Library Manager; Eugenia Wong, Technical Services
Manager; Karen Leo, Library Director; and Jan Fronaberger,
Administrative Secretary.Absent: Trustees Courtney
and McEwan.Chairman Saenz added Item G, Library White House
Conference, to Section VI.
Old Business.II. Approval
of Minutes Trustee Way moved that the minutes of the March 18, 1991
meeting be approved as presented. Seconded by Trustee Gorham.
Motion carried.Ill.
Financial Report Expenditure Summary reviewed for March 1991. Expenditures
were within budget. Unspent money will be turned back to the General
Fund. Salary savings cannot be carried over intoFY
91/92.IV. Director'
s Report The Library Director's Report was distributed at the meeting
and reviewed.Trustees suggested the last column, "% Change," read
instead, "Year-To-Date Change" to better clarify the meaning
of the figures.
ORANGE PUBLIC LIBRARY
EI Modena Branch 101
N. Center Street
Santiago Hills Branch
Orange. CA
ORANGE PUBLIC LIBRARY
BOARD OF TRUSTEES MINUTES
April 22, 1991
Page 7Wo
V. Legislative Update
March 14, 1991 legislative update from Mike Dillon, the CLA lobbyist, was
reviewed.
VI. Old Business
A. library Automation Project
Eugenia Wong reported that the April 19 deadline to INLEX for
corrections or changes to the automated library system passed with no
response from Inlex. Meeting was held April 22 with Director Leo,
Cindy Abbott of CMSI, the City's computer management
contractor, Eugenia Wong, Angela Scherer-Holt, Library
Systems Coordinator, and Bob Herrick of the City Attorney's office.
Mr.Herrick recommended a letter from the Library Director and also a
letter from the City Attorney's office advising Inlex of the City's intention
to conduct another Full Load Response Time Performance Test
before May 19. Inlex would then have an additiona160 days from that date
to correct any problems, with a third Full Load Response
Time Performance Test to be performed within 30 days after that. If a
third Full Load Performance Test fails, Orange Public Library would
suspend use of the automated library system and request Inlex to pay back
all monies paid to them, pay damages and costs involved in purchase of
a new automated library system from another
company.Eugenia Wong reported there are two new modules available, Ad
Hoc Report Writer and the MARC editor, and staff will go to Monterey
for headquarters forInlex,. for
training.B.. Friendly
Stop Joyce Melbinger thanked Trustees for their March 26 letter to
City Council to show support for the Friendly Stop program.
Community Services wants Friendly Stop to vacate their shared facility by June
1.Chairman Tom Saenz will draft a letter to Friendly Center
Executive Director Gloria Perez requesting the Friendly Center pre-
school'
ORANGE PUBLIC LIBRARY
BOARD OF TRUSTEES MINUTES
April22, 1991
Page Three
Chairman Torn Saenz moved that the Library Board of Trustees continue
to support the Friendly Stop program and encourage the City Council to
finalize a permanent location for the Friendly Stop. Motion seconded by
Trustee Nancy Way. Motion carried unanimously.
C. Main Library
Trustees discussed whether to recommend to Council pursuing the
second site location for the New Main Library at Parkside School.
Trustees requested this item be continued to next month for further
discussion.
D. FY 91/92 & FY 92/93 Budgets
Director Leo will advise Trustees when City Council budget hearings
will be held.
E. Joint Use Facility with Rancho Santiago College
Trustee Saenz had read in the newspaper recently of Chancellor Jenkins'
resignation from Rancho Santiago Community College.
Director Leo has been requested by City Manager's office to develop
cost estimates on three scenarios: (1) separate libraries; (2) separate
library facilities but shared databases and other resources; and
3) integrated libraries. Director Leo will provide Trustees with this
research when completed.
F. PIA Report
Director Leo reported. to Trustees on PLA Conference in San Diego.
Thirteen staff members attended with funding assistance from the
Friends.
G. White House Conference on Library and Infonnalion Services
Chairman Torn Saenz reported on a two day conference held in
Sacramento at the California State Library with 65 attendees. The
conference highlighted two broad library issues: funding and
construction needs. Six issues will be presented at the national
conference in Washington, D. C. in July.
ORANGE PUBliC LIBRARY
BOARD OF TRUSTEES MINUTES
April 22, 1991
Page Four
VII. New Business
A. Main Library Building Problems
Director Leo advised Trustees of ongoing air conditioning and heating
problems at the Main Library.
B. May Festival Parade
Director Leo distributed a sign-up sheet for participation in the
May Festival
parade.Vlll. Public
Presentations There were no public
presentations.IX.
Announcements A. Vacation for Library
Director Director Leo will be on vacation from May
17-21.It was moved by Trustee Gorham that the meeting be adjourned. Seconded
by Trustee Way. Motion carried. The meeting was adjourned at 5:50
p.m.
lSt:lA""
i/]. ,lflJ)aren A..
Leo, Secretary to the
Library Board 7 ~ s.
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