08-17-2009 LBOT MINUTES - APPROVED
CITY OF ORANGE LIBRARY SERVICES DEPARTMENT
ORANGE PUBLIC LIBRARY
BOARD OF TRUSTEES
August 17, 2009
Staff Conference Room
407 E. Chapman Avenue, Orange 92866
I. CALL TO ORDER (3:06 p.m.)
1.1 Pledge of Allegiance
Chair Douglas Westfall led the Pledge of Allegiance.
1.2 Roll Call
Trustees Present: Chair Douglas Westfall, Vice Chair Jonell Schlund, and Trustee Nancy
Collins
Staff Present: Children’s and Branch Services Senior Library Manager Rosanne Miller,
Adult and Young Adult Services Senior Library Manager Kitty Crary, and
Executive Assistant Jan Reichert
1.3 Adoption of Agenda
Vice Chair Schlund moved to approve the agenda as presented; Trustee Collins seconded
the motion, and it carried unanimously.
1.4 Approval of Minutes
Trustee Collins moved to approve the minutes of the June 15, 2009 meeting as presented;
Vice Chair Schlund seconded the motion, and it carried unanimously.
II. LIBRARY DIRECTOR’S REPORT
2.1 Monthly Report for June/July 2009
Senior Library Manager Miller gave a verbal report:
• Summer Reading Club was a success. OPL (Orange Public Library) had over 3,800 kids
sign up to read and earn prizes.
• Teen Summer Reading Club was also a success. OPL had 200 teens register. Both
Reading Club events were sponsored by the Angels who donated a lot of prizes to give
away and Los Angeles Angels tickets. One lucky kid who won Angel tickets will get to
go out on the field. Additionally, two members of the Angels Strike Force (interactive
squad that perform various duties at Angel home games) did a storytime program at the
library which was shown on the Jumbotron at the Angels game on Tuesday, July 25.
2.2 Financial Report for June/July 2009
Received and filed.
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III. BOARD REPORTS
3.1 Report from Chair Westfall
Chair Westfall reported that he was loaned several hundred photos of the Edison project to build
dams at Shaver and Huntington Lakes up in the Sierra Nevada. The owner of the photographs
lives in Orange so Chair Westfall will recommend giving the photos to our Local History
archives. The photos are not of Orange so if our library does not want them Chair Westfall would
like ideas on what to do with the photos. He did indicate that he wants the photos to stay within
the state of California, does not want them at an Edison facility, and in a general public archive or
library. Executive Assistant Reichert will give this information to the Local History Librarian
Lizeth Ramirez.
3.2 Report from Orange Public Library Foundation Liaison
Library Foundation Liaison Jonell Schlund reported that the Board did not meet in August. The
Foundation is gearing up for the Orange Int’l Street Fair parking lot fundraiser that will take
place Sept. 4-6. She also reported that hundreds of Orange residents have been attending the
Foundation’s Summer Family Film Fest held in the Main Library community room. The last
film of the series will be August 13.
3.3 Reports from Trustees
No report.
IV. OLD BUSINESS
4.1 Update on Adult Literacy Program and Reading ROCKS
Senior Library Manager Crary reported that our contract with Read/OC ended and a decision
was made that the library would not renewal it. She stated that Orange County government has
gone through a reorganization as a result of which the adult literacy program, Read/Orange
County, moved under new management. She contacted the newly appointed County Volunteer
Coordinator, Matthew Le, who now oversees the Read/OC literacy program. Mr. Le wanted to
see our facility, so Senior Library Manager Crary setup up a date and time for a tour. When she
met with Mr. Le she explained to him the issues we had with Read/OC (adult literacy only) and
what the library is willing to do. After the meeting, Mr. Le emailed Senior Library Manager
Crary addressing some of the issues discussed at their meeting. He informed her that starting
June 12 and every Friday thereafter, Read/OC would have Literacy Center Ambassador Carol
Aguilar present at the Orange Public Library & History Center Literacy Center from 10 a.m. to
noon. In his email, Mr. Lee outlined Carol’s responsibilities, reiterating Read/OC’s commitment
to regular utilization of our beautiful library and making Read/OC’s services more readily
available to our community. According to Senior Library Manager Crary even though we are
not paying for Read/OC services they have appeared to have stepped up their commitment to
literacy. She also added that all requests for services that the library receives are funneled to
Read/OC. She has received several calls from learners and 10/15 calls with requests for
prospective tutors in the last two years. All of these calls were directed to Read/OC. It was
decided by the Board that if the demand goes up on requests for literacy service than we can
address what we will provide.
Senior Library Manager Miller addressed the status of the family literacy program, Reading
ROCKS! (Reaches Orange City KidS). The Orange Public Library previously contracted with
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Read OC to provide a family literacy program, at each of the branch libraries, funded by a grant
the library received from the Bill Warne Family Foundation. Reading ROCKS was slow starting
but began to pick up right before it ended then the contract expired. Read OC wanted to
continue to provide the program so although the original contract expired, the new director of
Read OC agreed, and put in writing, their intention to continue the program free of charge
without a formal contract. The first of Read OC’s Reading ROCKS! programs will be Sept. 15
at the El Modena Branch Library. Senior Library Manager Miller added that this is a great
program that focuses on literacy for the whole family especially families with young children.
Children receive a free paperback book, create a book related craft, and enjoy snacks while
parents are given information on a variety of subjects relating to their children and reading. A
flyer with dates and more information is included in the Board packets. This program will
continue once a month through April 2010 at both El Modena and Taft Branch Libraries.
4.2 Update on DVD Drive
Senior Library Manager Miller reported that the library would still like to have a DVD drive in
the future, but at this time the library will focus on its Endangered Magazine drive. With DVD’s
being our highest circulating materials the library will definitely want to re-visit conducting a
DVD drive.
V. NEW BUSINESS
5.1 Resignation of Trustee Mark Clemens, effective June 23
The Board consensus was to accept Trustee Mark Clemens resignation, with regrets, effective
June 23.
5.2 Endangered Magazines
Senior Library Manager Crary reported that our magazine program for FY09/10 was cut 56
percent. Based on this, she suggested that the library resurrect the magazine adoption program
from several years ago. The new adoption program is titled “Endangered Magazines,” and to
date it’s a success. The library bought the core magazines then focused on magazines that have
high circulation, are used a lot, and that patrons ask for. The Adult Reference staff came up with
the list of magazines for the endangered magazine adoption list. Staff also made a decision to
just cut some magazines, which are not on the list for adoption. The adoption program started at
the end of July and runs through Oct 15. The average cost for a magazine subscription is $25.
Donations can be made for specific magazines, specific branches, or put in a general fund and
then divided up among all three libraries. It would take approximately $2,500 to save the cut
magazines. Ideally, we would like to receive all $2,500, but the library would be happy with
$1,000. As of today we have collected $500 for magazines on the endangered magazine list.
Trustee Collins mentioned that she subscribes to a lot of magazines and when the magazine is up
for renewal, a free gift subscription to a friend is offered if the magazine is renewed. She wanted
to know if the library would accept this gift subscription if it is for a magazine on the donation
list. Senior Library Manager Crary stated that while this is a generous offer the library does not
encourage it. The library purchases all its magazines through one vendor which mean the
subscription dates start at the same time. If the library started accepting free gift subscription
offers from patrons, it would be dealing with a variety of renewal dates (instead of just one),
which would be a challenge for ordering staff.
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ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES August 17, 2009
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VI. ANNOUNCEMENTS
¾ YA Teen Knitting Class, Monday, August 17 and Monday, August 24, 1-3:30 p.m.., Orange Public
Library & History Center, Orange Rotary Conference Room
¾ Music Adventures @ the Library!, Monday, August 17, 3:30 p.m., Taft Branch Library
¾ Paws to Read Read to a Dog!, Wednesday, August 19, 3 p.m., El Modena Branch Library
¾ Music Adventures @ the Library!, Monday, August 27 and Thursday, Sept. 14, 3:30 p.m., El Modena
Branch Library
¾ Teen Kirigami, Saturday, August 29, 3-4 p.m., Orange Public Library & History Center, Community
Room
¾ Tuesday Game Daze (ages 5-12), Tuesday, Sept. 8, 3-3:45 p.m., El Modena Branch Library, Community
Room
¾ Researching the History of Your House, Tuesday, Sept. 8, 6-7 p.m., Orange Public Library & History
Center
¾ Reading ROCKS (Reaches Orange City Kids), Tuesday, Sept. 8, 6:15-7:45 p.m., Taft Branch Library
¾ Music Adventures @ the Library!, Thursday, Sept. 10, 3:30 p.m., Orange Public Library & History
Center, Community Room
¾ Preserving Your Photographs, Tuesday, Sept. 15, 6-7 p.m., Orange Public Library & History Center
¾ Reading ROCKS (Reaches Orange City Kids), Tuesday, Sept. 15, 6:15-7:45 p.m., El Modena Branch
Library
¾ Family Game Night @ the Library, Wednesday, Sept. 16, 6:45-8:15 p.m., Orange Public Library &
History Center, Community Room
¾ Rejuvenate Your Resume, Thursday, Sept. 17, 10:30 a.m. to noon, Orange Public Library & History
Center, Orange Rotary Conference Room
VII. PUBLIC COMMENT
None
VIII. ADJOURNMENT
Vice Chair Schlund moved, and Trustee Collins seconded the motion to adjourn the meeting
at 3:55 p.m. The motion carried unanimously. The next meeting will be held on Monday,
October 19, 3 p.m. in the Staff Conference Room, 407 E. Chapman Avenue, Orange, CA 92866.
____________________________ _________________________
Rosanne Miller, Senior Library Manager Attested on