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02-23-2009 LBOT MINUTES - APPROVED CITY OF ORANGE LIBRARY SERVICES DEPARTMENT ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES February 23, 2009 Staff Conference Room, Orange Public Library & History Center 407 E. Chapman Avenue, Orange 92866 I. CALL TO ORDER (3:05 p.m.) 1.1 Pledge of Allegiance Chair Douglas Westfall led the Pledge of Allegiance. 1.2 Roll Call Trustees Present: Chair Douglas Westfall, Vice Chair Jonell Schlund, Trustee Nancy Collins and Trustee Mark Clemens Staff Present: Interim Library Director Yolanda Moreno, and Executive Assistant Jan Reichert. 1.3 Adoption of Agenda Vice Chair Schlund moved to approve the agenda as presented; Trustee Collins seconded the motion, and it carried unanimously. 1.4 Approval of Minutes Trustee Collins moved to approve the minutes of the January 26, 2009 meeting as presented; Trustee Clemens seconded the motion, and it carried unanimously. II. LIBRARY DIRECTOR’S REPORT 2.1 Monthly Report, February 2009 Interim Library Director Yolanda Moreno gave a verbal report: • The Library held an SAT Program on Saturday, February 7 with 20 in attendance. Additionally, library staff promoted the library books (study books on preparing for the SAT’s) that are available for checkout. Library staff is looking to hold practice reviews sessions for ACT’s in the near future. • Saturday, February 21, OPL and one of the Reach Out and Read (ROAR) volunteers hosted an American Girls Craft Program with 83 children and 51 adults in attendance. The program was well attended and well received by all. • Line drawings by local artist James Keniston are on display through March in the Art Gallery located across from the customer service desk. • Larissa Marantz, local Orange artist, was featured the Sunday before the inauguration of Obama as the only OC artist asked to display her artwork at the inauguration. Interim Director Moreno met with Ms. Marantz to ask if she would like to display her artwork at CITY OF ORANGE DEPARTMENT OF LIBRARY SERVICES ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES January 26, 2009 Page 2 the library in April. One of her pieces on display will be a reproduction of what she had on display at the inauguration. Ms. Marantz is also a Children’s Illustrator (for the Rug Rats) and will display some of her children’s illustrations during the Library’s Summer Reading Club program. She is also going to teach an art class on Manga drawing or some other type of artwork sometime in the future. She has been contacted by the Orange Public Library Foundation about a possible position on its Board of Directors. • Interim Library Director Moreno met with Cheryl Posner from the Chuck Jones Gallery about a possible collaboration. With limited funds and staff available, Interim Library Director Moreno told Ms. Posner that the library would not be able to add any new programs at this time. In the fall, Ms. Posner is going to do a week-long program for Chapman University. As part of this program the Library is going to host a Free Drawing Class for kids in the Community Room at the Main Library. The class will be taught by one of the teachers and details on the time frame of this class will be reported to the Board as they become available. • OPLF Executive Director Nora Jacob is working on a grant for the Library with the Orange County Community Foundation and the SL Gimble Foundation. It’s called “Music Adventure at the Library.” The grant will be awarded in April. 2.2 Financial Reports for January 2009 Received and filed. Interim Library Director Moreno reported that Library Services is on target with its spending. III. BOARD REPORTS 3.1 Report from Chair Westfall None. 3.2 Report from Foundation Liaison Interim Library Director Moreno reported that the Foundation gave $150,000 to the City at the February 10 City Council meeting. The next series of “It’s Your Money” workshops will be every Wednesday starting April 1 going through May 27 (exception is April 15), 11 a.m. to 1 p.m. in Community Room A&B, Main Library. The next big event will be a “Teddy Bear Tea” on May 2, 2-4 p.m. at the Woman’s Club. One hundred percent of admission will go toward children’s books. Two new Board Members have been added – Larry Tannas (Tannas Electronics) and Doug Tipping (Mgr. of Citizens Business Bank). 3.3 Reports from Trustees Trustee Clemens talked about some of the issues associated with putting together a 5K or 10K Race fundraiser. • The most critical issue is to choose a date, ideally a Saturday, and it should be a date that does not conflict with another City’s or organizations event • This type of event is labor-intensive and the City (Public Works Dept., PD to name a few) will be involved with some of the costs. • Securing a course. Trustee Clemens envisions a course that would incorporate the circle of Orange (Plaza) with Hart Park, and start and end at the library CITY OF ORANGE DEPARTMENT OF LIBRARY SERVICES ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES January 26, 2009 Page 3 • The bulk of the work would fall under committee activities - breakdown of the event into sections that would be handled by individuals that want to help. Can also expand to include involvement of local community groups such as Friends of the Library, Old Town Preservation Association, the Old Town Historical Society and Library Board of Trustees. • There is also a planning process. You can do your own implementation or hire an outside group to put the event together (this would be a big ticket cost if going this route). • Advertise the event and balance what you pay for the race with what your sponsors cover. • Entry fees – you want to keep this low so that you can attract more participants. The average is $20 to $25 per participant. Interim Library Director Moreno added that before any decision is reached regarding library participation she would need to know what the level of staff commitment is. With limited staff, the library is not in a position to commit to any new programs/events at this time. There was continued discussion of the viability of such as event. All were in agreement that before any decision is made further information from Trustee Clemens will be needed. IV. OLD BUSINESS 4.1 Adult Literacy – Survey’s from SLS Libraries on Adult Literacy Program A survey was sent via email to all SLS and MCLS libraries. Included in Board packets were the responses that have been received to date. Trustee Collins asked if we have received a response yet from OC Read. Interim Library Director Moreno reported that we have not heard anything yet, but she did get the name of the new contact for OC Read and gave this to Adult Services Librarian Kitty Crary who will contact this person. 4.2 Orange Public Library Foundation – Current list of accomplishments (per request from Chair Westfall) A list of OPLF current accomplishments included in Board packets for your review and files. 4.3 2009 CALTAC Workshop in Library Leadership Executive Assistant Jan Reichert reminded Board Members of the upcoming workshop in Library Leadership, Saturday, March 14, Torrance Public Library, 9 a.m. to 1 p.m. If you wish to attend this workshop contact Executive Assistant Reichert by March 1 and she will register you. V. NEW BUSINESS None VI. ANNOUNCEMENTS ¾ Scott Enke – new Technology Library Assistant. The Library gave up three other 19-hr library positions in order to bring Mr. Enke aboard because Technology is very important and the help was greatly needed. ¾ Wells Fargo Donation – donated $1,000 to OPLF for Local History digitization. This donation will be accepted by City Council at the March 24 meeting. CITY OF ORANGE DEPARTMENT OF LIBRARY SERVICES ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES January 26, 2009 Page 4 ¾ Phil Brigandi talk and book signing, Monday, March 2, 7 p.m., Orange Public Library & History Center, Community Room A&B ¾ Job Search Workshop, Thursday, March 19, 6-7 p.m., Orange Public Library & History Center, Orange Rotary Conference Room ¾ Local History Family Festival, Saturday, April 25, 10:30 a.m., Orange Public Library & History Center, Community Room A&B VII. PUBLIC COMMENT None VIII. ADJOURNMENT Vice Chair Schlund moved, and Trustee Clemens seconded the motion to adjourn the meeting at 3:45 p.m. The motion carried unanimously. The next meeting will be held on Monday, March 16, 3 p.m. in the Staff Conference Room, Orange Public Library & History Center, 407 E. Chapman Avenue. ____________________________ _________________________ Yolanda Moreno, Interim Library Services Director Attested on