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11-17-2008 LBOT MINUTES - APPROVED CITY OF ORANGE LIBRARY SERVICES DEPARTMENT ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES Minutes of Board Meeting, November 17, 2008 Staff Conference Room, Orange Public Library & History Center 407 E. Chapman Avenue, Orange 92866 I. CALL TO ORDER (3:10 p.m.) 1.1 Pledge of Allegiance Chair Douglas Westfall led the Pledge of Allegiance. 1.2 Roll Call Trustees Present: Chair Douglas Westfall, Vice Chair Jonell Schlund, Trustee Nancy Collins, Trustee Paul Hughes, and Trustee Mark Clemens(arrived at 3:15) Staff Present: Library Services Director Nora Jacob, Library Services Manager Yolanda Moreno, and Executive Assistant Jan Reichert. 1.3 Adoption of Agenda Trustee Collins moved to approve the agenda as presented; Vice Chair Schlund seconded the motion, and it carried unanimously. 1.4 Approval of Minutes Vice Chair Schlund moved to approve the minutes of the meeting of October 20, 2008 as presented; Trustees Collins seconded the motion, and it carried unanimously. II. LIBRARY DIRECTOR’S REPORT 2.1 Monthly Report, November 2008 Director Jacob gave a verbal report: • Orange Public Library Foundation (OPLF) received $1,000 from a Wells Fargo branch that recently opened in Orange. The money will go toward the Local History digitization project. • The “singgod” Foundation invited us to apply for the Family Literacy program. The grant is due November 17, 2008, noon. Ms. Jacob will submit the grant once Children’s Services Librarian Rosanne Miller and Ms. Moreno have reviewed it. Winners will be notified in November 2008. • Director Jacob and Adult Services Librarian Kitty Crary went on the Orange Eichler home tour and visited three Eichler homes. The tour was led by Mary Ann Grainger who well be leading another tour in January 2009. Ms. Jacob is thinking long range of a potential CITY OF ORANGE DEPARTMENT OF LIBRARY SERVICES ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES November 17, 2008 Page 2 library program (such as Eichler Days or Eichler Weekend) to get this demographic of people interested in our library. • On Sunday, November 16, the power shutdown in the old section of the library building. Everything is back up and running, albeit a little slow. We were told that the a/c unit blew a fuse. • Ms. Moreno reported that the El Modena Branch Library program on November 13 honoring military veterans from the El Modena area had over 100 in attendance. Trustee Collins attended the event representing the Library Board of Trustees. The digital photo frame display, which was suggested by Trustee Collins, was well received. There was a lot of interest and we received over 100 photos to be added to the display. 2.2 Financial Reports for October 2008 The October Financial Report was not received in time for board review. III. BOARD REPORTS 3.1 Report from Chair Westfall No report. 3.2 Report from Foundation Liaison Ms. Schlund reported that the Foundation had a good meeting last week. She announced that Director Jacob will be consulting for the Foundation 15 hours weekly. She added that the Foundation is in the process of nominating people for the board. Results from this process will be announced at the January 2009 meeting. Three current Board Members are stepping down and moving to the Advisory Board in January 2009. 3.3 Reports from Trustees Trustee Collins commented on the great time she had at the Nov. 13 program at the El Modena Branch Library. IV. OLD BUSINESS 4.1 Discussion/brainstorming of Trustees’ ideas for Orange Public Library As a starting point for further discussion at the November meeting, last month Director Jacob asked the Trustees specifically to respond verbally to the question, “Why are you passionate about the Board and the Library?" Trustees shared his or her vision and passion for the library, literacy, reading, books, exposure to other worlds, and giving back to the community. Director Jacob added that with deep budget cuts coming our way, the library will need to look at ways to save money and keep close tabs on our budgets and spending. Based on this information, Trustees offered some ideas: • Chair Westfall – He will continue to pursue archival materials for Orange Public Library. Everything that he is able to get, he will offer to the library first. OPL will have the first right of refusal. • Trustee Hughes – He suggested that since we are looking at ways to save money, perhaps we need to look at the things we are already doing and do them well, concentrate on CITY OF ORANGE DEPARTMENT OF LIBRARY SERVICES ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES November 17, 2008 Page 3 strengthening the programs we already have in place; i.e., increase our use of volunteers (which the library is already doing). He offered a couple other ideas – 1) Ask the community to take pictures of city events and/or any other special happenings in the city, then give digital pictures to the library to add to its LH collection. It’s a way to build our collection without a cost to the library; 2) Show popular and classic films in the community room and charge a fee. Item #2 would need to be coordinated with the Library Foundation. • Vice Chair Schlund – She proposed once a month book discussion groups/clubs in the library community room to bring different constituents into the library. Ms. Moreno added that Adult/Reference Services Division has started “A Book in a Bag” program. We currently have 10 bags, each of which includes paperback, LP and audio volumes of a given title. These bags are available to local book clubs, and are available for pickup and checkout at the Customer Service Desk. Trustee Collins suggested using a volunteer to oversee this program so that there is very minimal staff involvement. • Trustee Collins – Her passion is homeschoolers so she would like to look into what we can do to reach the homeschoolers. She and Children’s Services Library Assistant Linda Cundiff had a very good impact with homeschoolers at the Spelling Bee held in October. Trustee Collins envisions putting together a curriculum (“how to” materials) for homeschool parents to take home for teaching kids about library skills. She also envisions getting junior and/or high school age kids who have completed a library skills class to work with and teach other homeschool kids about the library and what it has to offer. Trustee Collins added that we would need to look at a homeshcool-type program that would have the least amount of impact on staff. • Trustee Clemens – He suggested an Annual 5K and Fun Run Race in Orange. He envisions that the event start at Hart Park and have an area designated for the kids fun run, then the 5K for the adults. If this is feasible, this could be a good moneymaker if you get sponsors to cover all the expenses. Trustee Clemens believes that the Spelling Bee is a viable event, and thinking outside the box maybe we could consider a Geography or History Bee. V. NEW BUSINESS 5.1 Resignation of Trustee Paul Hughes, effective Dec. 31, 2008 Director Jacob reported that the City Council accepted Trustee Paul Hughes resignation at the Nov. 12 meeting. She added that Mayor Cavecche announced that as of January 1st 2009 they will post the vacancy. She reminded Trustee’s to think about the kind of person they would like to fill this vacancy and any individuals that meet the criteria should be encouraged to apply. The application form is on the City website along with information about the Library Board of Trustees 5.2 Report on appointment of Yolanda Moreno as Interim Library Services Director and on transition of OPL leadership responsibilities . Director Jacob reported that details for the appointment of Yolanda Moreno as Interim Library Services Director are still being worked out. She added that Ms. Moreno is being very responsible about trying to download everything she needs to know from Ms. Jacob, and is working closely with the Library Management Team on this transition. She reiterated to the CITY OF ORANGE DEPARTMENT OF LIBRARY SERVICES ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES November 17, 2008 Page 4 Board that we are in good shape. The Trustee’s were all in agreement about promoting from within the City of Orange and that Ms. Moreno is an excellent choice. Director Jacob shared highlights of the staff party that was held Friday, Nov. 14 in the community room. This was Director Jacob’s gift to staff and everyone had a good time. She was presented with gifts from staff, a PowerPoint presentation put together by staff on her years with the library, and she was given a Children’s book called appropriately, Nora and the Golden Shovel. One copy of the book is for Director Jacob and one copy is for Local History. VI. ANNOUNCEMENTS Director Jacob announced that Maya Rad’s artwork is going up in the Art Gallery (on wall across from the Customer Service Desk) on Thursday, Nov. 20. At our December 15 meeting we will have holiday treats. Ms. Reichert will coordinate and let everyone know what to bring. Chair Westfall gave a token gift to Trustee Hughes in appreciation of his time and dedication to the Library Board of Trustees. It was a box with a replica of Fenway Park on it. VII. PUBLIC COMMENT None VIII. ADJOURNMENT Trustee Collins moved, and Trustee Hughes seconded the motion to adjourn the meeting at 4 p.m. The motion carried unanimously. The next meeting will be held on Monday, December 15, 2008, 3 p.m. in the Staff Conference Room, Orange Public Library & History Center, 407 E. Chapman Avenue. Light refreshments will be served in celebration of the upcoming Christmas Holiday. ____________________________ _________________________ Yolanda Moreno, Interim Library Services Director Attested on