06-16-2008 LBOT MINUTES - APPROVED
CITY OF ORANGE LIBRARY SERVICES DEPARTMENT
ORANGE PUBLIC LIBRARY
BOARD OF TRUSTEES
Minutes of Board Meeting held June 16, 2008
Staff Conference Room, Orange Public Library & History Center
407 E. Chapman Avenue, Orange
I. CALL TO ORDER (3:20p.m.)
1.1 Pledge of Allegiance
Chair Douglas Westfall led the Pledge of Allegiance.
1.2 Roll Call
Trustees Present: Chair Douglas Westfall, Vice Chair Jonell Schlund, Trustee Nancy
Collins, and Trustee Paul Hughes.
Trustees Absent: Trustee Mark Clemens.
Staff Present: Library Services Director Nora Jacob, Library Services Manager Yolanda
Moreno, and Admin Assistant Jan Reichert.
1.3 Adoption of Agenda
Trustee Hughes moved to approve the agenda as presented; Trustee Collins seconded the
motion, and it carried unanimously.
1.4 Approval of Minutes
Trustee Collins moved to approve the minutes of the Special Meeting of June 6, 2008 as
presented; Trustee Hughes seconded the motion, and it carried unanimously.
II. LIBRARY DIRECTOR’S REPORT
2.1 Monthly Report
Library Services Director Nora Jacob gave a verbal report:
She congratulated Trustees Paul Hughes and Nancy Collins on their reappointment by the
City Council to the Library Board of Trustees for three more years, through 2011.
On June 10, 2008, the library held its Volunteer Recognition Program for 59 adult
volunteers. Special recognition was given to these volunteers who volunteered 1,000
hours over the past several years: Pat Carraway and Joan Fielder from the Friends of OPL,
and Joanne Coontz, Jonell Schlund, and Priscilla Selman from the Library Foundation.
The City Council will adopt the FY 08-09 budget at its June 24 meeting. Existing staff
vacancies are frozen for the entire city.
CITY OF ORANGE DEPARTMENT OF LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES June 16, 2008
Page 2
Library staffing situation: Three positions (Lending Services Supervisor; Senior Library Clerk in
Lending Services; and Senior Library Clerk in Library Admin) will not be filled. Twenty
candidates for the new full-time Library Assistant in Technology position will move forward
with the typing test, and candidates who pass the typing test will move forward to an initial
interview set for July 8. The full-time Librarian I Adult Services/Local History candidate is in
the background process. Lastly, Robin Manley will be the Acting Lending Services Supervisor
along with her current job as Technical Services Librarian II, effective June 23.
At the July 21 Library Board meeting, Peter Kote will make a 15-minute presentation about his
workshop series on estate planning.
The El Modena Community Historical Committee (EMCHC) would like to honor local WWII
veterans by placing their photos in the El Modena Branch Library. This would be in a permanent
photo display area so that current and future community members can be aware of the sacrifices
made by those veterans. The EMCHC would donate four 8x10” frames to contain photos that
can be changed twice a year. Board discussion involved where to place these pictures and
different types of frames that could be used. One suggestion was a digital frame. Board Trustee
Collins offered to bring one to the next Board meeting. Director Jacob will contact Sam
Rodriguez, Chair of EMCHC and invite him and others from the group to the July 21 meeting.
2.2 Financial Report for May, 2008
Received and filed.
III. BOARD REPORTS
3.1 Report from Chair Westfall
Chair Westfall reported that he will be shooting another public service announcement (PSA) in
the library, on behalf of OPL. Staging will take place this week, with filming to occur the
following week. Information will be forthcoming to library staff.
3.2 Report from Foundation Liaison
The OPLF fundraiser, “A Step Back in Time,” has been postponed until Sunday, Sept. 21.
General feedback was that the cost was too high, so it will be $50 instead of $75 per person. The
Library Foundation is working to prepare a new campaign to launch early in 2009.
3.3 Reports from Trustees
None.
IV. OLD BUSINESS
4.1 Update, Proposed Consolidation of Santiago Library System with other public library
systems
Ms. Jacob attended the June 12 Santiago Library System Administrative Council consolidation
meeting, as did Board Chair Doug Westfall. Ms. Jacob voted in favor of SLS consolidation with
the Metropolitan Cooperative Library System and South State Cooperative Library System,
noting that the only other option was to drop out of system affiliation. Ms. Jacob found out that
there would be no later opportunity to reconsider that action prior to the Library Board of
California meeting in August, contrary to what was told to the Board by Rosario Garza, Executive
Director of SLS/MCLS, at the May 19 Board meeting.
CITY OF ORANGE DEPARTMENT OF LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES June 16, 2008
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The next step, she noted, would be for proposed consolidation to go to the Library Board of
California in August, then for operational rules to be developed from August ’08 to February ‘09.
The consolidation would take effect as of July 1, 2009.
4.2 Update, 2nd Annual Spelling Bee
Discussion among the Trustees included:
Do we want a Children’s Spelling Bee?
Consider collaborating with OUSD on its Spelling Bee. (date?)
Focus the Spelling Bee on FUN, instead of competition.
Everyone who participates should receive a Baskin Robbins coupon and possibly another
small token.
Scale down the prizes - give Barnes and Noble gift cards to winners in each category.
Trustee Collins, who is leading this effort, said that she and Ms. Jacob would work further to plan
the event and to determine what to do about the Children’s Bee. Further information will be
presented at the July 21 Board meeting.
V. NEW BUSINESS
5.1 ACTION, Proposed Revisions to Study Room Use Policy
Ms. Jacob presented recommended staff changes to the existing Study Room Use Policy to
Trustees for discussion and action. The proposed changes are:
First paragraph, first sentence – add “or group” to the language.
First paragraph, second sentence – add, “If there are at least two other empty study rooms
available at the end of a room user’s two hours, one more hour will be allowed that day
with the understanding that, if rooms fill up and someone new wants to use a room, the
initial room user will have to give up his/hers.”
Fifth paragraph, first sentence – add “Be on time” and, “if you have signed up for a Study
Room”; delete “if you have reserved a Study Room” and “and are more than five (5)
minutes late, or…”
ACTION: Trustee Hughes moved to accept the proposed changes as presented but to leave
out the sentence, “Be on time”; Vice Chair Schlund seconded the motion, and it carried
unanimously.
5.2 ACTION, Proposed Revisions to Collection Development Policy
Ms. Jacob presented recommended staff changes to the existing Collection Development Policy
to Trustees for discussion and action. The changes are with the audiovisual portion of the policy
- eliminate “videocassettes;” add more detailed criteria in the selection process for DVDs. The
proposed changes will give staff more flexibility to grow the library’s DVD collection and will
provide more flexibility in the ordering process.
ACTION: Trustee Hughes moved to accept the proposed changes as presented; Vice Chair
Schlund seconded the motion, and it carried unanimously.
CITY OF ORANGE DEPARTMENT OF LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES June 16, 2008
Page 4
VI. ANNOUNCEMENTS
o “Four Bikes for Books! Four Chances to Win!” bikes raffle by the Library Foundation, April
21-June 23, 2008. Tickets $5 apiece, on sale at all library checkout desks.
o The Books of Chuck Jones reception and exhibit opening, Weds., June 18, 2008, 7 p.m. in the
Community Room of the Orange Public Library & History Center
o “A Step Back in Time – The ‘40s,” Library Foundation gala – Sunday, Sept. 21, 2008, Orange
Public Library & History Center, 4:00 – 8:00 p.m.
VII. PUBLIC COMMENT
None.
VIII. ADJOURNMENT
Trustee Collins moved, and Vice Chair Schlund seconded the motion to adjourn the meeting
at 4:20 p.m. The motion carried unanimously. The next meeting will be held on Monday, July
21, 3 p.m. in the community room at the El Modena Branch Library, 380 S. Hewes Street, Orange.
____________________________ _________________________
Nora Jacob, Library Services Director Attested on