07-23-2007 LBOT MINUTES - APPROVED
CITY OF ORANGE LIBRARY SERVICES DEPARTMENT
ORANGE PUBLIC LIBRARY
BOARD OF TRUSTEES
Minutes of Board Meeting held July 23, 2007
Staff Conference Room
Orange Public Library & History Center, 407 E. Chapman Avenue, Orange
I. CALL TO ORDER (3:10 p.m.)
1.1 Pledge of Allegiance
Chair Douglas Westfall led the Pledge of Allegiance.
1.2 Roll Call
Trustees Present: Chair Douglas Westfall, Vice Chair Jonell Schlund, Trustee Nancy
Collins, and Trustee Mark Clemens
Absent: Trustee Paul Hughes
Staff Present: Library Services Director Nora Jacob and Admin Assistant Jan Reichert.
1.3 Adoption of Agenda
Vice Chair Schlund moved to approve the agenda as presented; Trustee Clemens seconded
the motion, and it carried unanimously.
1.4 Approval of Minutes
Trustee Collins moved to approve the minutes of the June 25, 2007 meeting as presented;
Vice Chair Schlund seconded the motion, and it carried unanimously.
II. LIBRARY DIRECTOR’S REPORT
2.1 Monthly Report for June 2007
Ms. Jacob gave the following verbal report:
o Construction update: There are three areas on the Main Library construction punch list
still to be completed: The historic fountain (when completed will be turned over to City
of Orange Community Services Dept.); the air handling system; and additional si gnage.
Staff is also in the process of finalizing a plan to improve the History Walk by adding
benches and bollards, and by mortaring in the rocks along the west half of the building.
o Responsibility changes have occurred among the Library Workflow Team. Librarian II
Kurt Keesling has been named Site Supervisor for the Main Library and will be in charge
of all building issues.
o The City’s bargaining units have finalized negotiations with its employee groups, which
includes Professional, Technical & Clerical staff and Mid-Management from Orange
Public Library. The next step is for City Council to adopt the agreements (set for
August).
CITY OF ORANGE DEPARTMENT OF LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD June 25, 2007
Page 2
2.2 Financial Report for June 2007
Received and filed. Ms. Jacob added that $10,000 from the Library’s electricity budget has been
encumbered to a contractor who will steam-clean the History Walk weekly.
III. BOARD REPORTS
3.1 Report from Chair Westfall
Chair Westfall reported that he continues to receive and hear positive comments about the new
Orange Public Library & History Center.
3.2 Report from Foundation Liaison
On behalf of Ms. Schlund, Ms. Jacob reported that three finalists have been selected from a pool
of 11 candidates to move forward to the first-round interviews for the Campaign Coordinator
position. The Board continues to work with Fundraising Counsel Craig Hightower on new donor
opportunities and a “phase two” plan. The next step is to meet and go over the OPLF donor
database list to look for people with the capacity to give $50,000 or more. The Board still feels
responsibility to raise the remaining $2 million of its $4 million commitment to pay back the
City.
3.3 Reports from Trustees
Trustee Collins reported that at the 3rd of July information booth, she recruited a couple of teams
for the “1st Annual Orange Spelling Bee & Ice Cream Social” on Saturday, Sept. 15.
Additionally, Orange Hill Restaurant and Waste Management are putting together teams.
Trustee Clemens reported that AT&T Directory is receptive to being a sponsor of the Spelling
Bee and possibly putting together a team. He will set up a conference call between AT&T
executives and Ms. Jacob for Wednesday, July 25.
IV. OLD BUSINESS
4.1 Spelling Bee in support of Adult Literacy Program, Sept. 15, 2007
Ms. Jacob and Chair Westfall will put together a presentation for the August 14 City Council
meeting, inviting Councilmembers to the Spelling Bee. The Library Admin phone number,
288.2471, will be advertised as the number for any Spelling Bee calls, which will then be
forwarded to Trustee Collins to handle. All 1st place winners for grades 1-6 of the Spelling Bee
will receive annual passes to Disneyland or Knott’s Berry Farm. Second, third and fourth place
winners for all grade levels will receive nice prizes as well. Vice Chair Schlund is lookin g into
medals or ribbons for all 1st, 2nd and 3rd place participants.
4.2 Sunday Parking-Lot Usage Request by St. John’s Lutheran Church
Ms. Jacob responded to Trustee Clemens’ request on behalf of St. John’s Lutheran Church Board
of Elders for permission to allow church parking in the Main Library parking lot on Sundays.
While no special permission would be granted to St. John’s Lutheran Church (or anyone else),
the City cannot stop anyone from parking in the lot. Ms. Jacob added that anyone wishing to
park in the lot during the Street Faire will be charged $10, as this is a fundraiser for the OPLF.
CITY OF ORANGE DEPARTMENT OF LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD June 25, 2007
Page 3
V. NEW BUSINESS
5.1 Review/Adoption of Proposed “Photography in the Library” Policy
Ms. Jacob reported that there have been numerous requests from people wanting to take pictures
in the library. So as not to cause a disturbance to library patrons, staff and the Assistant City
Attorney drafted the proposed “Photography in the Library” policy for the trustees’ consideration
and adoption. Trustee Collins moved to accept and adopt the “Photography in the Library”
policy as presented; Vice Chair Schlund seconded the motion, and it carried unanimously.
VI. ANNOUNCEMENTS
o Monday, August 6: “Spell-Off” for children grades 1-2, 3:30-5 p.m.
Library Board of Trustee to be present: Jonell Schlund
o Wednesday, August 8: “Spell-Off” for children grades 3-4, 3:30-5 p.m.
Library Board of Trustee to be present: Mark Clemens
o Monday, August 13: “Spell-Off” for children grades 5-6, 3:30-5 p.m.
Library Board of Trustee to be present: Doug Westfall
o Wednesday, August 15: “Spell-Off” for teens, grades 7-12, 3:30-5 p.m.
Library Board of Trustees to be present: Paul Hughes & Nancy Collins
o Saturday, September 15: 1st Annual Orange Spelling Bee & Ice Cream Social, final contests
beginning at noon for various children’s ages and 3 p.m. for teens; 6 p.m. is start time for
community-wide event.
o Monday, September 24, 2007: “Voices of the World” program of historic memoirs of
Orange residents, presented by the Santiago Canyon College Debate Team, 5:30-7 p.m.,
community room, Orange Public Library & History Center [Year of the Library, 2007]
o Tuesday, September 25, 2007: “Faces of the World” photography exhibit opening/reception
at Chapman University Leatherby Libraries, 4-7 p.m. [Year of the Library, 2007]
o Wednesday, September 26, 2007: Author Lisa See to speak at Santiago Canyon College, D -
101, 1-2:30 p.m. [Year of the Library, 2007]
VII. PUBLIC COMMENT
None.
VIII. ADJOURNMENT
Vice Chair Schlund moved, and Trustee Collins seconded the mo tion, to adjourn the meeting
at 4:30 p.m. The motion carried unanimously. The next meeting will be held on August 20,
2007, 3 p.m., in the Conference Room of Orange Public Library & History Center, 407 E. Chapman
Avenue.
____________________________ _________________________
Nora Jacob, Secretary to the Board Attested on