12-18-2006 LBOT MINUTES - APPROVED
CITY OF ORANGE LIBRARY SERVICES DEPARTMENT
ORANGE PUBLIC LIBRARY
BOARD OF TRUSTEES
Minutes of Board Meeting held December 18, 2006
Library HQ/Technical Services conference room
230 E. Chapman Avenue (basement), Orange
I. CALL TO ORDER (3:10 p.m.)
1.1 Pledge of Allegiance
Chair Doug Westfall led the Pledge of Allegiance.
1.2 Roll Call
Trustees Present: Chair Douglas Westfall, Vice Chair Jonell Schlund, Trustee Nancy Collins,
Trustee Mark Clemens and Trustee Paul Hughes.
Staff Present: Library Services Director Nora Jacob and Admin Assistant Jan Reichert.
1.3 Welcome to Trustee Paul Hughes
Chair Westfall introduced and welcomed the newly appointed Library Board of Trustees member, Paul
Hughes. Trustee Hughes shared his background and a little bit about himself with the group.
1.4 Adoption of Agenda
Vice Chair Schlund moved to approve the agenda as presented; Trustee Collins seconded the
motion, and it carried unanimously.
1.5 Approval of Minutes
Trustee Clemens moved to approve the Minutes of the November 20, 2006 meeting as presented;
Trustee Collins seconded the motion, and it carried unanimously.
II. LIBRARY DIRECTOR’S REPORT
2.1 Monthly Report for November, 2006
Ms. Jacob gave a verbal report:
o She continues to give tours of the new library to community groups and City staff. An
estimated 150 people toured the construction site in November-December.
o A meeting will take place in mid-January to convene various City departments’ staff members
who have been working to go online with historic resource information (including the Historic
Homes Inventory). With the Community Development Department in the lead, this project has
been in progress for the past two years.
2.2 Financial Report for November, 2006
Received and filed.
CITY OF ORANGE DEPARTMENT OF LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD November 20, 2006
Page 2
III. BOARD REPORTS
3.1 Report from Chair Westfall
Chair Westfall reported that Chapman University approached him with offers of photographs from the
San Francisco earthquake and fire, and whether the library would like them. Ms. Jacob will check with
the Local History team to see whether OPL would like to add these photos to its collection.
3.2 Report from Foundation Liaison
Vice Chair Schlund reported that Library Foundation (OPLF) Board members have 100 percent
participation in donating toward one or more naming opportunities in the expanded Main Library.
OPLF’s Finance Committee has decided to hire a fundraising consultant, Craig Hightower with
Campbell & Company. Mr. Hightower will come aboard in January, 2007.
3.3 Reports from Trustees
Trustee Collins reported on the Spelling Bee fundraiser that she is working on. The fundraiser would
provide money to buy curriculum materials for the Adult and Family Literacy programs at Orange
Public Library & History Center. She added that local Rotary Clubs are interested, and the City
Council is supportive as well. A possible timeframe for the Spelling Bee would be sometime in
September (Literacy Month). Trustee Collins asked the other Trustees to consider being co -sponsors
of the Spelling Bee. Trustee Hughes has some thoughts on material for this fundraiser. He will do
some initial exploration and report back to the Board at the next meeting. The Spelling Bee fundraiser
will be placed on the January 22 agenda for further discussion.
IV. OLD BUSINESS
4.1 Update, Main Library Expansion
4.1.1 Construction progress report – Ms. Jacob reported:
Construction is at about 92 percent completed.
The window glass is finally being installed.
Rain caused some damage to several staff offices in the old building because the roof
there had not been completed.
Floor prep work has been done on the second floor with carpet being installed. Work
will begin soon in the downstairs areas.
Shelving has started to be installed.
Sandblasting on the walkways and cul-de-sac starts next Tuesday for a total of four
days.
4.1.2 Library staffing update
Ms. Jacob reported that the library continues to fill vacant staff positions at all three facilities,
and several candidates are currently in the Personnel Department’s background review
process. Taft Branch Site Supervisor Lorna Adkins has tendered her resignation effective
Dec. 31, 2006. Librarian II Kurt Keesling will be the Interim Taft Branch Site Supervisor
until a permanent person is hired; an outside recruitment is currently underway.
CITY OF ORANGE DEPARTMENT OF LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD November 20, 2006
Page 3
4.1.3 Grand Re-Opening Celebration
Ms. Jacob reported that former Mayor Mark Murphy has sent a letter to First Lady Laura
Bush to keynote the Grand Re-Opening Celebration. Once we receive a response from the
First Lady, a date for the re-opening will be determined.
V. NEW BUSINESS
5.1 ACTION ITEM – Adoption of proposed new Homework Center Policy
Ms. Jacob explained that this new policy would provide drop-in homework assistance for students ages
5-12. Any child who uses the Homework Center must have a parent or responsible adult elsewhere
within the library at all times. Trustee Clemens made a motion to adopt the proposed Homework
Center Policy as presented with a request from the Board for staff to bring a written procedure
for this policy to a future meeting; Trustee Collins seconded the motion and it carried
unanimously.
5.2 ACTION ITEM – Adoption of proposed new Steve Ambriz Storytime Room Use Policy
Ms. Jacob explained that this new policy outlines use of the new room for Children’s Services library
programs and programming that is co-sponsored by Children’s Services. When the room is not in use, it
will be open for parents and children. Trustee Hughes made a motion to adopt the proposed Steve
Ambriz Storytime Room Use Policy as presented; Trustee Collin s seconded the motion, and it
carried unanimously.
5.3 ACTION ITEM – Adoption of proposed new Volunteer Usage Policy
Ms. Jacob explained that this new policy outlines how the library would use the services of volunteers,
the type of library volunteers, and training and supervision of volunteers and interns. (Much of this is
already in place.) A request was made by the Board to add additional wording to the Adult or Young
Adult Volunteer section, to wit: “Adult or Young Adult volunteers must commit to work 30 hours or
more during a minimum six-month time period in which they volunteer.” Trustee Collins made a
motion to adopt the Volunteer Usage Policy as presented with the additional wording; Trustee
Hughes seconded the motion, and it carried unanimously.
VI. ANNOUNCEMENTS
o Premiere of Jeff Cole’s 30-minute video on the historic Edwards House, Wednesday, January 17,
2007, 7 p.m. at Chapman University’s Waltmar Theatre.
VII. PUBLIC COMMENT
None.
VIII. ADJOURNMENT
Trustee Collins moved, and Vice Chair Schlund seconded the motion, to adjourn the meeting at
4:55 p.m; the motion carried unanimously. The next meeting will be held on Monday, January 22,
2007 at 3 p.m., at Library HQ/Technical Services conference room, 230 E. Chapman Avenue, Orange.
____________________________ _________________________
Nora Jacob, Secretary to the Board Attested on