11-20-2006 LBOT MINUTES - APPROVED
CITY OF ORANGE LIBRARY SERVICES DEPARTMENT
ORANGE PUBLIC LIBRARY
BOARD OF TRUSTEES
Minutes of Board Meeting held November 20, 2006
Library HQ/Technical Services conference room
230 E. Chapman Avenue (basement), Orange
I. CALL TO ORDER (3:10 p.m.)
1.1 Pledge of Allegiance
Chair Doug Westfall led the Pledge of Allegiance.
1.2 Roll Call
Trustees Present: Chair Douglas Westfall, Vice Chair Jonell Schlund, and Trustee Nancy
Collins.
Trustees Absent: Trustee Mark Clemens.
Staff Present: Library Services Director Nora Jacob and Admin Assistant Jan Reichert.
1.3 Adoption of Agenda
Trustee Collins moved to approve the agenda as presented; Vice Chair Schlund seconded the
motion, and it carried unanimously.
1.4 Approval of Minutes
Trustee Collins moved to approve the Minutes of the October 16 meeting as presented; Vice
Chair Schlund seconded the motion, and it carried unanimously.
II. LIBRARY DIRECTOR’S REPORT
2.1 Monthly Report for October 2006
Ms. Jacob gave a verbal report.
o She continues to give tours of the new Main Library to City Departments and their staff.
o Appointment of new Library Board Trustee is on the Nov. 28 City Council agenda.
o Cut-Loose Quilters unveiled its “Adventure Starts Here” children’s art quilt at Nov. 14 City
Council meeting, as part of Children’s Book Week celebrations.
o Cathy Sorenson, on behalf of the Klein Family Foundation, announced a grant award of
$250,000 to OPLF to name the Older Children’s Area in the new Orange Public Library &
History Center.
o Ms. Jacob reported that OPLF will re-apply to the Warne Family Charitable Foundation for
additional grant funding. The group has already received a $25,000 grant award from the
Warne Family Charitable Foundation to establish a family literacy program at the branch
libraries in 2007.
o Preparations for the FY 07-08 Budget will commence in January, 2007. Library Services is
submitting two new CIP projects: One to improve lighting at the El Modena Branch Library;
the other for long-range planning to expand the El Modena branch.
o
CITY OF ORANGE DEPARTMENT OF LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD November 20, 2006
Page 2
2.2 Financial Report for October 2006
Ms. Jacob reported that the Library Services Department is within budget.
III. BOARD REPORTS
3.1 Report from Chair Westfall
Chair Westfall reported that he is giving bricks from the Santa Fe Depot, circa 1888, to the
expanded new Orange Public Library & History Center for the outdoor History Walk.
3.2 Report from Foundation Liaison
Vice Chair Schlund reported that the Library Foundation (OPLF) has reached $1.6M in its capital
campaign fundraising efforts. OPLF’s Finance Committee is looking to hire a
fundraising/development consultant to help redefine the campaign and extend it beyond the current
scope. Vice Chair Schlund presented a proposal to have every OPLF Board Member make a
contribution, to be recognized individually but compiled collectively, toward one or more naming
opportunities in the expanded Main Library. Former Mayor James Beam was elected as OPLF’s
new president at the Board’s Nov. 6 meeting; former Mayor Joanne Coontz will be vice-president.
3.3 Reports from Trustees
Trustee Collins reported that she is going to propose a library literacy project to her Leadership
Orange group (Class of 2007) for consideration. The goal of the project would be to raise funds for
literacy materials by holding a spelling bee. She added that if her Leadership Orange class does not
get involved with this program, she would take it to the local Rotary clubs.
IV. OLD BUSINESS
4.1 Update, Main Library Expansion
4.1.1 Construction progress report
Ms. Jacob reported that the new construction completion date is in mid-December but will
likely not be met by the contractor. Two or three key issues, including floor prep, will
need to be accomplished in order for the project to be completed smoothly. Ms. Jacob
added that the construction budget is still within the 5 percent contingency amount
originally awarded in 2004 by the City Council – a remarkably low level, reflecting the
excellent efforts of library staff and the construction project team.
4.1.2 Library staffing update
Ms. Jacob reported that the library continues to add staff at all three facilities, and several
candidates are currently in Personnel’s background review process. Taft Branch Site
Supervisor Lorna Adkins has tendered her resignation effective Dec. 31, 2006. Librarian
II Kurt Keesling will be the Interim Taft Branch Site Supervisor until a permanent person
is hired; an outside recruitment is currently underway.
CITY OF ORANGE DEPARTMENT OF LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD November 20, 2006
Page 3
4.2 Review of City Policy on Meeting Room Usage
The review of this policy has been tabled until early in 2007.
V. NEW BUSINESS
5.1 Proposed creation of new Orange Mayors Collection
Ms. Jacob reported on this new collection focus, created in order to promote adding information
about Orange’s mayors to the Local History archives. The new collection brings together and
preserves materials that will provide information and insight on each Orange mayor’s term of office
and impact on the community. Collection guidelines were shared with the Trustees.
5.2 ACTION ITEM – Proposed revision to Local History Collection Development Policy
Ms. Jacob explained that in preparing the new Orange Mayors Collection guidelines, staff realized
that some minor wording changes to local history policies were needed. These included updating the
format of materials that might be added to the local history archives. Trustee Collins moved to
adopt the proposed revision as presented; Vice Chair Schlund seconded the motion, and it
carried unanimously.
5.3 ACTION ITEM – Proposed revision to Local History Donation Policy
Ms. Jacob further explained that for the Local History Donation Policy, the one recommended change
was to add “Library Services Director” to the list of those who may accept donations of local history
material. Trustee Collins moved to accept the proposed revision as presented; Vice Chair
Schlund seconded the motion, and it carried unanimously.
VI. ANNOUNCEMENTS
o The premiere of Jeff Cole’s 30-minute video on the historic Edwards House was being
rescheduled due to holiday overload among potential attendees. Trustees were asked to mark
their calendars for Wednesday evening, January 17, 2007.
VII. PUBLIC COMMENT
None.
VIII. ADJOURNMENT
Trustee Collins moved, and Vice Chair Schlund seconded the motion, to adjourn the meeting at
4:10 p.m; the motion carried unanimously. The next meeting will be held on Monday, December
18, 2006 at 3 p.m., at Library HQ/Technical Services conference room, 230 E. Chapman Avenue,
Orange.
____________________________ _________________________
Nora Jacob, Secretary to the Board Attested on