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10-16-2006 LBOT MINUTES - APPROVED CITY OF ORANGE LIBRARY SERVICES DEPARTMENT ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES Minutes of Board Meeting held October 16, 2006 Library HQ/Technical Services conference room 230 E. Chapman Avenue (basement), Orange I. CALL TO ORDER (3:10 p.m.) 1.1 Pledge of Allegiance Chair Doug Westfall led the Pledge of Allegiance. 1.2 Roll Call Trustees Present: Chair Douglas Westfall, Trustee Mark Clemens, and Trustee Nancy Collins. Trustees Absent: Vice Chair Jonell Schlund. Staff Present: Library Services Director Nora Jacob and Admin Assistant Jan Reichert. 1.3 Adoption of Agenda Trustee Collins moved to approve the agenda as presented; Trustee Clemens seconded the motion, and it carried unanimously. 1.4 Approval of Minutes Trustee Clemens moved to approve the Minutes of the September 18 meeting as presented; Trustee Collins seconded the motion, and it carried unanimously. II. LIBRARY DIRECTOR’S REPORT 2.1 Monthly Report for September, 2006 Ms. Jacob gave a verbal report. Locks have been placed on the men’s public restrooms at the El Modena and Taft branch libraries because of graffiti. A male patron who wants to use the men’s restroom must get its key from the Reference Desk. As of January 2, 2007, both branch libraries will return to 31 hours a week of public service. Main Library staff deployed to the branches will assist with the move back in to the Main Library beginning in early January. Site Supervisor of the Taft Branch Library, Lorna Adkins, has announced her retirement date which will be December 31, 2006. The Library Foundation has been awarded $25,000 from the Warne Family Charitable Foundation to establish “Reading ROCKS! (Reading Reaches Orange City Kids),” a family literacy program at the El Modena and Taft branch libraries. Once the right program director has been hired, the goal is to get this service up and running as soon as possible. Trustee Collins, who is a member of the Leadership Orange Class of 2006-07, mentioned that “Reading ROCKS!” might be a possible Leadership Orange project for her class. Ms. Jacob and Ms. Collins will meet to talk about this within the next week.. 2.2 Financial Report for September, 2006 Ms. Jacob reported that the Library is within budget. CITY OF ORANGE DEPARTMENT OF LIBRARY SERVICES ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES Minutes of Board Meeting Held October 16, 2006 Page 2 III. BOARD REPORTS 3.1 Report from Chair Westfall Chair Westfall reported that he is talking with the Glassell family about sponsoring a History Walk plaque at the new Main Library, and about items to donate to the Glassell collection within our Local History archives. 3.2 Report from Foundation Liaison Ms. Jacob reported for Ms. Schlund that the OPLF Legacy Luncheon was a success. Former Mayor and OPLF Board Member Joanne Coontz and husband Lee, and Selman Chevrolet/The Selman Family each committed to $25K for a History Walk plaque. The Finance Committee is encouraging all Board Members to make a contribution toward one or more naming opportunities in the expanded Main Library and History Center. Additionally, the Finance Committee is still soliciting a $2 million donation to name the entire Main Library building. We should hear soon about the $250K grant application to the Klein Family Foundation. 3.3 Reports from Trustees None. IV. OLD BUSINESS 4.1 Update, Main Library Expansion 4.1.1 Construction progress report Ms. Jacob reported that the official construction completion date has been pushed back to the end of December. The steel frame windows will be arriving soon. The concrete floor in the original building needs to be prepped before moving forward. Ms. Jacob added that overall costs for the construction project will come in around the 5 percent contingency mark ($650,000). She continues to give tours on a weekly basis. 4.1.2 Library staffing update Recruitments for new staff has taken place and interviews conducted. Ms. Jacob reported that OPL has found extremely qualified and superlative people to fill these much-needed positions. 4.1.3 Grand Re-Opening Celebration planning Ms. Jacob reported that planning is not in motion yet. A letter is being drafted to First Lady Laura Bush requesting her presence at the Grand Re-Opening Celebration. Ms. Jacob recently received a phone call from an Orange Post Office employee about issuing a commemorative opening-day stamp/imprint on behalf of the Orange Main Library & History Center. CITY OF ORANGE DEPARTMENT OF LIBRARY SERVICES ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES Minutes of Board Meeting Held October 16, 2006 Page 3 V. NEW BUSINESS 5.1 Decision about providing giveaway copies of OC Weekly Ms. Jacob reported on a patron complaint about copies of the OC Weekly being made available for public giveaway at the branch libraries. Library Trustees reviewed a memo from Senior Librarian Kitty Crary, outlining the benefits for keeping the newspaper in the library and including positive comments on making available this newspaper for library patrons. A compromise has been reached, keeping several copies of the current issue of OC Weekly at the branch reference desks and handing them, upon request, to adult patrons or to teens with parental permission. A memo from the City Attorney and reviewed by the Trustees agreed with this approach. This is also in accord with the library’s Display Policy. 5.2 Recent court ruling on religious services in a public library Ms. Jacob reported on a recent court ruling in Contra Costa County involving religious services in a public library. In this ruling, the 9th U.S. Circuit Court of Appeals ruled that a church could not hold worship services in its public library. The Orange City Attorney reviewed this case and in a memo shared with Library Trustees, stated, “A public library does have the right to exclude religious services from a public library meeting room, during regular business hours to preserve its property for its intended use.” Ms. Jacob will bring a copy of the current City’s Community Room Policy to the November meeting for the Trustees’ attention. VI. ANNOUNCEMENTS ¾ Tuesday, Oct. 24 – Proclamation of “The Year of the Library, 2007,” 3:30-4:30 p.m. reception in the Weimer Room; 4:30 p.m. City Council action. ¾ Tuesday, Nov. 14 – Reception honoring the Cut-Loose Quilters’ creation of an art quilt for the new Children’s Room, 3:30-4:30 p.m. festivities in the Weimer Room; 4:30 p.m. City Council action. ¾ Thursday, Dec. 14 – Premiere of Jeff Cole’s 30-minute video on the historic Edwards House, 7:30 p.m. at the Waltmar Theater, Chapman University. VII. PUBLIC COMMENT None. VIII. ADJOURNMENT Trustee Collins moved, and Trustee Clemens seconded to adjourn the meeting at 4:30 p.m. The next meeting will be held on Monday, November 20, 2006 at 3 p.m., at Library HQ/Technical Services conference room, 230 E. Chapman Avenue, Orange. ____________________________ _________________________ Nora Jacob, Secretary to the Board Attested on