06-26-2006 LBOT MINUTES - APPROVED
CITY OF ORANGE LIBRARY SERVICES DEPARTMENT
ORANGE PUBLIC LIBRARY
BOARD OF TRUSTEES
Minutes of Board Meeting held June 26, 2006
Library HQ/Technical Services conference room
230 E. Chapman Avenue (basement), Orange
I. CALL TO ORDER
1.1 Pledge of Allegiance
Trustee Clemens led the Pledge of Allegiance.
1.2 Roll Call
Trustees Present: Chair Douglas Westfall, Trustee Mark Clemens and Trustee Nancy Collins.
Absent: Vice Chair Jonell Schlund.
Staff Present: Library Services Director Nora Jacob, Library Services Manager Yolanda
Moreno, Senior Librarian Rosanne Miller, and Administrative Assistant Jan
Reichert.
1.3 Adoption of Agenda
Trustee Collins moved to approve the agenda as presented; Trustee Clemens seconded the
motion, and it carried unanimously.
1.4 Approval of Minutes
Trustee Clemens moved to approve the minutes of the May 15 meeting as presented; Trustee
Collins seconded the motion, and it carried unanimously.
II. LIBRARY DIRECTOR’S REPORT
2.1 Monthly Report for April & May 2006
Ms. Jacob reported on some special highlights for April and May:
• The cell phone service provider T-Mobile Wireless is requiring some changes that may
delay the Main Library construction project.
• Saturday, November 18, 2006 has been declared as the official opening date of the Main
Library; Orange Park Acres Friends of the Library has reached its goal of $25K for a
naming opportunity in the Main Library. This group will continue to raise money for a
History Walk plaque ($25K).
• On Wednesday, Sept. 6, OPLF will host a “Legacy Luncheon: Keeping Orange History
Alive” at the Santa Ana Country Club to honor long-time historical families of Orange. The
Foundation’s goal is to raise $300K for the 12 History Walk plaques (each plaque is $25K).
• The BEST news was Nora’s announcement that she and her partner Cliff will be getting
married on Saturday, Oct. 28.
CITY OF ORANGE DEPARTMENT OF LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Board Meeting Held June 26, 2006
Page 2
2.2 Financial Report for May 2006
Ms. Jacob reported that the Ms. Moreno and staff did an excellent job of “squeezing” every penny
out of the Library’s year-end budget.
III. BOARD REPORTS
3.1 Report from Chair Westfall
None.
3.2 Report from Foundation Liaison
Ms. Jacob reported that the Library Foundation is putting together the “Steve Ambriz Legacy Golf
Tournament,” Monday, August 7 at the Alta Vista Country Club. Board Member Marsha
Zembower is chairing the event. This will include the “Drop Into Summer” Golf Ball Drop. More
details to follow.
3.3 Reports from Trustees
None.
IV. OLD BUSINESS
4.1 Update, Main Library Expansion
4.1.1 Construction progress report
Ms. Jacob reported that construction is at 65 percent completion, and 75 percent on
calendar days allocated, which means that the project is about 30 calendar days behind
schedule. Ms. Moreno reported that the shelving vendor is on board; next up will be
issuance of a Request for Proposals (RFP) for furniture for the new building.
4.1.2 Library staffing Update
Ms. Jacob reported that the City Council has approved all Library staffing requests for
the expanded Main Library. For the upcoming “Requests to Fill” and “Personnel Action
Forms” that will be generated for all our staffing requests, Library staff presented the
Personnel Department with a “bouquet” of edible fruit as a “thank you” to Personnel
staff for all their help with our many recruitments, promotions, etc.
4.1.3 Plans for Grand Re-Opening Celebration on Nov. 18, 2006
Ms. Jacob reported that the Library Foundation will be providing funds for this
celebration. She added that the planning committee will include library staff and
community representatives. Trustees Clemens and Collins volunteered to be on the
committee. Ms. Jacob and Ms. Miller will meet soon to get organized, and then the first
planning session will be convened.
CITY OF ORANGE DEPARTMENT OF LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Board Meeting Held June 26, 2006
Page 3
V. NEW BUSINESS
5.1 Proposed policy revision (action requested):
Exhibits, Displays, & Distribution of Free Materials
Ms. Jacob reported that this proposed policy revision would replace the ‘Community Information
Display Policy’ adopted Nov. 17, 2003 by the Library Board of Trustees. The new policy includes
specific information about ‘exhibit’ displays at Orange Public Library that was not addressed in the
previous policy. Various exhibit scenarios were discussed to ensure that everyone understood how
the new policy would be applied. Mr. Clemens made a motion to accept the revised ‘Exhibits,
Displays, & Distribution of Free Materials’ policy as presented; Ms. Collins seconded the
motion, and it carried unanimously.
5.2 Proposed new policy (action requested): Rules of Conduct
Ms. Jacob noted that this proposed policy would codify patron behavior rules and regulations
already being used in our libraries. She added that this proposed policy, as well as the one just
adopted (please see ‘Exhibits, Displays, & Distribution of Free Materials’ above), had been
reviewed and approved by the City Attorney’s Office. Mr. Clemens made a motion to accept the
‘Rules of Conduct’ policy as presented; Ms. Collins seconded the motion, and it carried
unanimously.
5.3 Adoption of Meeting Calendar for FY06-07 (action requested)
Ms. Collins made a motion to adopt the meeting calendar for FY 06-07 as presented; Mr.
Clemens seconded the motion, and it carried unanimously.
5.4 Appointment of Nominating Committee to Elect Officers for FY 06-07
Ms. Jacob offered two options for appointment of a nominating committee for FY 06-07 Board
officers: 1) To name members who would bring a recommended slate of officers to the July
meeting of the Board; or 2) To discuss nominations at this meeting and vote on a slate of officers.
After discussion, the Board agreed on option #2 and agreed to continue in FY 06-07 with the same
officers as in FY 05-06, namely, Chair - Douglas Westfall, and Vice-Chair – Jonell E. Schlund. The
group noted that a Trustee vacancy still exists, and Ms. Jacob said she would contact Mayor
Murphy about this. Ms. Collins made a motion to accept the Slate of Officers for FY 06-07 as
stated above; Mr. Clemens seconded the motion, and it carried unanimously.
5.5 Discussion of Dedication Plaque for expanded new Main Library
Chair Westfall had inquired about the protocol for placement of the Library Board of Trustees’
names on City plaques. Ms. Jacob had presented this inquiry to the City Manager, who responded
with a memo stating that there “appears to be no formal policy in place…but it also appears that
there has been a standard for the City.” This information was outlined in a memo distributed by
Ms. Jacob. Based on the memo, the Board and staff decided that a plaque would be placed in the
staff conference room of the new Main Library that would include names of the Library Board of
Trustees, and Friends of Orange Public Library and Library Foundation board members. Ms. Jacob
will work on the wording for this plaque, then submit it for review and approval.
CITY OF ORANGE DEPARTMENT OF LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Board Meeting Held June 26, 2006
Page 4
VI. ANNOUNCEMENTS
¾ Monday, August 7, 2006 – Steve Ambriz Legacy Golf Tournament @ Alta Vista Country Club to
raise funds for the Steve Ambriz Storytime Room in the expanded new Main Library. Also, “Drop Into
Summer” Golf Ball Drop @ Alta Vista Country Club, 5 p.m., to buy new children’s books for Main’s
collection.
VII. PUBLIC COMMENT
None.
VIII. ADJOURNMENT
Trustee Collins moved, and Trustee Clemens seconded to adjourn the meeting at 4:20 p.m. The
next meeting will be held on Monday, July 17, 2006 at 3 p.m., at Library HQ/Technical Services
conference room, 230 E. Chapman Avenue, Orange.
____________________________ _________________________
Nora Jacob, Secretary to the Board Attested on