05-15-2006 LBOT MINUTES - APPROVED
CITY OF ORANGE LIBRARY SERVICES DEPARTMENT
ORANGE PUBLIC LIBRARY
BOARD OF TRUSTEES
Minutes of Board Meeting held May 15, 2006
Library HQ/Technical Services conference room
230 E. Chapman Avenue (basement), Orange
I. CALL TO ORDER
1.1 Pledge of Allegiance
Trustee Clemens led the Pledge of Allegiance.
1.2 Roll Call
Trustees Present: Vice Chair Jonell Schlund, Trustee Mark Clemens and Trustee Nancy
Collins.
Absent: Chair Douglas Westfall
Staff Present: Library Services Manager Yolanda Moreno, Senior Librarian Rosanne Miller
and Administrative Assistant Jan Reichert.
1.3 Adoption of Agenda
Trustee Collins moved to approve the agenda as presented; Trustee Clemens seconded the
motion and it carried unanimously.
1.4 Approval of Minutes
Trustee Clemens moved to approve the minutes of the April 17 meeting as presented; Trustee
Collins seconded the motion and it carried unanimously.
II. LIBRARY DIRECTOR’S REPORT
2.1 Monthly Report for March & April 2006
Ms. Moreno reported that the reports will be e-mailed to the Board. Verbal highlights for April
were presented: 1) A meeting was held and plans are under way for a celebration of the three new
library facilities in the City of Orange. The year 2007 will be declared the “Year of the Library.”
Meeting attendees included Yolanda Moreno, Rosanne Miller, Nora Jacob, Dean of Libraries,
Chapman University Charlene Baldwin, Santiago Canyon College Librarian Linda Cucovatz, and
Carol Kirkwood also from Santiago Canyon College. This group will meet again next month to
discuss the kickoff program; 2) Taft and El Modena Branch Libraries will each plan a program for
“National Library Week,” April 2-8; 3) At the City’s NMA Professional Development Workshop,
Ms. Miller and Community Services Supervisor Pam Passow presented to attendees the FISH
morale-boosting philosophy – play, choose your attitude, be there and make their day. Fun
activities were planned and light refreshments were served. This presentation was well received
and Ms. Miller has been asked to give a FISH presentation to the Water Department; and 4) Several
personnel changes have taking place effective April 15. Angela Scherer was promoted to
Technology & Support Services Supervisor, Jack Tsuruda was promoted to Library Information
CITY OF ORANGE DEPARTMENT OF LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Board Meeting Held May 15, 2006
Page 2
Systems Coordinator, and we will be recruiting for a 40-hr Library Assistant (Jack’s vacant
position).
2.2 Financial Report for April 2006
Ms. Moreno reported that with the end of the fiscal year approaching, she is working with library
staff on their respective budgets, and budget spendouts.
III. BOARD REPORTS
3.1 Report from Chair Westfall
None.
3.2 Report from Foundation Liaison
Ms. Schlund reported that the Library Foundation’s “Orange Crate Cabaret Gala” was a success and
raised $135,000 toward the Main Library expansion.
3.3 Reports from Trustees
None.
IV. OLD BUSINESS
4.1 Update, Main Library Expansion
4.1.1 Construction progress report
Ms. Moreno reported that construction is moving right along. The framing has started
on the old building. We are still on target to open between Halloween and
Thanksgiving.
4.1.2 Library staffing Update
Ms. Moreno reported that the “Summary: Library Staffing Actions” packages (in your
Board packet) were presented to City Council for approval. The first package – to create
a Technology Unit within the Technology & Support Services Division – was
unanimously approved on April 11. The second package of proposals was presented on
April 18 and will receive final approval on June 13. Current recruitments are under way
for Senior Library Clerk (two in-house staff will be promoted, Gary Elsey and Jennie
Sloan), and Librarian I/II (negotiating a job offer w/ first-choice candidate). Additional
recruitments and promotions will take place within the next month.
V. NEW BUSINESS
5.1 “Drop into Summer” Library Foundation fundraiser
Ms. Moreno reported that a committee has met and is working on this fundraiser. “Drop into
Summer” begins on Saturday, June 17 when Taft and El Modena Branch libraries kick off their
Summer Reading Program for children and teens. For a $20 donation you can ‘buy’ a golf ball that
will be helicopter-dropped over a local golf course….and have a chance to win great prizes. The
money will be used to purchase children’s book for the expanded new Main Library. Trustees
Collins and Clemens suggested and volunteered to host a booth at the City’s July 3rd event and sell
tickets. Trustee Collins also offered to obtain prizes for this fundraiser.
CITY OF ORANGE DEPARTMENT OF LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Board Meeting Held May 15, 2006
Page 3
5.2 Review of proposed Library workplan for FY 06/07**
Copies of the Library workplan were distributed to Trustees. Ms. Moreno went over each program
and its service objectives and workplans for the new fiscal year. One change was noted – for
Children’s & Branch Services, workplan for 2006-07, item #1, “continue expanded public-service
hours….through August 2006.” The date may change pending discussion at the June 8 Workflow
meeting.
5.3 Proposed revision of Library Foundation’s Naming Opportunities for expanded new
Main Library (action requested)
The OPL Foundation made a change to its Main Library Expansion Campaign “Donor Recognition
and Naming Opportunities” - move the $1,000,000 Library Lobby naming opportunity to a
$250,000 Library Lobby naming opportunity. Trustee Collins moved to accept the proposed
change to the “Donor Recognition and Naming Opportunities” as presented; Trustee Clemens
seconded and it carried unanimously.
5.4 Proposed policy (action requested), Donation of Materials
The proposed new policy allows staff to direct all donated materials by members of the public to the
Friends of Orange Public Library (FOPL) for re-sale. In return, FOPL sells such donated items and
then donates money back to Orange’s public libraries from the proceeds. Because of space
limitations, the FOPL is unable to accept Encyclopedias older than five years, National Geographic
and other magazines, and Reader’s Digest condensed books. Additionally, Library staff will
provide the public with a list of other non-profit organizations within the City that accept donations
of used books and other materials should a prospective donor wish to have options. Trustee
Clemens moved to accept the Orange Public Library “Policy: Donation of Materials” as
presented; Trustee Collins seconded and it carried unanimously.
VI. ANNOUNCEMENTS
¾ Sat., June 10, 2006 - “Second Saturday on Site” tour of Main Library construction, 9 a.m. @ 407 E.
Chapman Avenue worksite
¾ Sat., June 17, 2006 – Kickoff of 2006 Summer Reading Club at branch libraries; also, launch of
Library Foundation’s “Drop into Summer” fundraiser
VII. PUBLIC COMMENT
None.
VIII. ADJOURNMENT
Trustee Collins moved, and Trustee Clemens seconded to adjourn the meeting at 3:50 p.m. The
next meeting will be held on Monday, June 26, 2006 at 3 p.m., at Library HQ/Technical Services
conference room, 230 E. Chapman Avenue, Orange.
____________________________ _________________________
Nora Jacob, Secretary to the Board Attested on