03-27-2006 LBOT MINUTES - APPROVED
CITY OF ORANGE LIBRARY SERVICES DEPARTMENT
ORANGE PUBLIC LIBRARY
BOARD OF TRUSTEES
Minutes of Board Meeting held March 27, 2006
Library HQ/Technical Services conference room
230 E. Chapman Avenue (basement), Orange
I. CALL TO ORDER
1.1 Pledge of Allegiance
Trustee Clemens led the Pledge of Allegiance.
1.2 Roll Call
Trustees Present: Vice Chair Jonell Schlund and Trustee Mark Clemens.
Absent: Chair Douglas Westfall and Trustee Nancy Collins.
Staff Present: Library Director Nora Jacob and Administrative Assistant Jan
Reichert.
1.3 Adoption of Agenda
The consensus was to adopt the agenda as presented.
1.4 Approval of Minutes
The consensus was to adopt the minutes of February 27, 2006 as presented.
II. LIBRARY DIRECTOR’S REPORT
2.1 Monthly Report for February 2006
Ms. Jacob reviewed the written report narrative, emphasizing another lively month for the
Library. She added that OPL is working with the Friends of the Library to move them out
of their trailer bookstore by early July, 2006 until they can move into their new location
within the expanded Main Library & History Center in the fall.
2.2 Financial Report for February 2006
Ms. Jacob reported that the Library is in good shape and on target for the fiscal year.
III. BOARD REPORTS
3.1 Report from Chair Westfall
None.
CITY OF ORANGE DEPARTMENT OF LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Board Meeting Held March 27, 2006
Page 2
3.2 Report from Foundation Liaison
Ms. Schlund reported that the Library Foundation has sold approximately 425 opportunity
drawing tickets for the 2006 red Ford Mustang convertible. Ms. Jacob and Orange
Rotarian Bill Cordes will be meeting with the Rotary Board this week to talk about its
involvement and selling tickets for the Mustang. Ms. Schlund added that the Board
continues to work on the upcoming OCC Encore gala on April 29 and the recently
remodeled “showroom” in the Tech Services conference room.
3.3 Reports from Trustees
None.
IV. OLD BUSINESS
4.1 Update, Main Library Expansion
4.1.1 Construction progress report
Ms. Jacob reported that the Main Library construction project timeline is 60
percent along. Construction has started inside the existing building. The new
expected date of completion is September 28, 2006. A Grand Re-opening is
being planned for sometime in November, 2006. Ms. Jacob said she will be
conducting the final public tour of the construction site in June.
4.1.2 RFID progress report
Ms. Jacob reported that 5,580 boxes of books have been RFID-tagged and
boxed. Staff has completed 94 percent of the total project. Audio-visual items
and currently circulating materials are next to be tagged. Because the
workteam is so far ahead of schedule, the RFID project is on a two-week break.
4.1.3 Library staffing report
Ms. Jacob reported that negotiations and deliberations with the City Manager
have been completed, and proposals for additional staffing will go forward for
City Council consideration on April 11 (mid-year budget review) and April 18
(public hearing on the FY 06-07 budget). Details will be available at the April
17 meeting of the Library Board of Trustees.
4.1.4 Other
Ms. Jacob reported that a City Council public hearing on the Capital
Improvements Plan, 2006-2013, will take place on Tuesday, April 4. Decision
Packages for the Main Library staffing will be considered two weeks later.
4.2 Follow-up discussion /proposal to raise fine limits
This will be deferred to the April meeting, due to lack of a quorum.
CITY OF ORANGE DEPARTMENT OF LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Board Meeting Held March 27, 2006
Page 3
V. NEW BUSINESS
5.1 Proposed policy (action requested), Donation of Materials
This will be deferred to the April meeting, due to lack of a quorum.
5.2 Review of proposed Library workplan for FY 06/07
This will be deferred to the April meeting, due to lack of a quorum.
VI. ANNOUNCEMENTS
¾ Sat., April 8, 2006 - “Second Saturday on Site” tour, 9 a.m. @ Main Library construction site.
¾ Sat., April 29, 2006 – “Orange Crate Cabaret Encore!” fundraising gala, 6-10 p.m. @
Chapman University’s Bush Conference Center.
VII. PUBLIC COMMENT
None.
VIII. ADJOURNMENT
The consensus was to adjourn the meeting at 4 p.m. The next meeting will be held on
Monday, April 17, 2006 at 3 p.m., at Library HQ/Technical Services conference room, 230 E.
Chapman Avenue, Orange.
____________________________ _________________________
Nora Jacob, Secretary to the Board Attested on