01-23-2006 LBOT MINUTES - APPROVED
CITY OF ORANGE LIBRARY SERVICES DEPARTMENT
ORANGE PUBLIC LIBRARY
BOARD OF TRUSTEES
Minutes of Board Meeting held January 23, 2006
Library HQ/Technical Services conference room
230 E. Chapman Avenue (basement), Orange
I. CALL TO ORDER
1.1 Pledge of Allegiance
Chair Westfall led the Pledge of Allegiance.
1.2 Roll Call
Trustees Present: Chair Douglas Westfall, Vice Chair Jonell Schlund, Trustee Mark
Clemens, and Trustee Nancy Collins
Staff Present: Library Director Nora Jacob, Library Services Manager Yolanda
Moreno, Senior Librarian Rosanne Miller, and Administrative
Assistant Jan Reichert
1.3 Adoption of Agenda
Vice Chair Schlund moved to adopt the agenda as presented. Trustee Clemens
seconded the motion, and it carried unanimously.
1.4 Approval of Minutes
Trustee Collins moved to approve the minutes of the regular meeting held December
19, 2005 as presented. Trustee Clemens seconded the motion, and it carried
unanimously.
II. LIBRARY DIRECTOR’S REPORT
2.1 Monthly Report for December, 2005
Ms. Jacob reviewed the written report narrative, emphasizing another lively month for the
library. Highlights included Ms. Jacob and Trustee Clemens walking from home to home
in the immediate neighborhood of the Main Library right before Christmas, giving special
“Season’s Readings” candy bars to residents on Shaffer, Maple and Center streets and
answering questions about the construction project. Ms. Jacob also conducted a tour of the
Main Library construction site for Cathy Sorenson of the Klein Family Foundation
(potential $250,000 donor). Ms. Jacob reported on the OPLF Underwriting Party on
Thursday, Feb. 23, and extended an invitation to Board Members.
CITY OF ORANGE DEPARTMENT OF LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Board Meeting Held January 23, 2006
Page 2
2.2 Financial Report for December, 2005
Ms. Jacob reported that the Library is in good shape and on target for the fiscal year. She
added that OPL has asked to fill some of our vacancies immediately with salary savings.
III. BOARD REPORTS
3.1 Report from Chair Westfall
None.
3.2 Report from Foundation Liaison
Ms. Schlund reiterated that the Foundation is working on the Underwriting Party to pay for
costs of the “Orange Crate Cabaret Encore!” gala on Saturday, April 29. Sales have been
good of raffle tickets for a 2006 red Ford Mustang convertible – tickets will be sold at the
Orange Chamber of Commerce & Visitor Bureau’s “State of the City” luncheon Jan. 26 at
the Doubletree Hotel in Orange. The Ford Mustang will be at the hotel for people to view.
3.3 Reports from Trustees
Trustee Clemens reported that he spoke with St. John’s Lutheran School about providing
volunteers for the RFID project and will pass along contact information to Library staff.
Trustee Collins reported on the homeschooling outreach project at the branch libraries.
The dates for public programs will be Wednesday, Feb. 22 at the El Modena Branch
Library and Wednesday, March 22 at the Taft Branch Library. The focus will be on the
library’s website and research capabilities. Trustee Collins and Ms. Miller will put
together a survey to give to all attendees.
IV. OLD BUSINESS
4.1 Update, Main Library Expansion
4.1.1 Radio Frequency ID tagging project
Ms. Moreno reported that as of January 19, Library staff has RFID-tagged and
returned to their proper places 1,351 boxes, or approximately 22 percent of the
total collection. Four rooms at Tag Central have been completed. The project
is in good shape and moving along rapidly.
4.1.2 Opening Day Collection
Ms. Moreno reported that the City Council on January 24 will vote on awarding
the purchase of books for the opening day collection to Baker & Taylor.
4.1.3 Furniture, fixtures, and equipment
Vendors have dropped off sample chairs at Tech Services for staff to try out.
Adult Services Librarian Kitty Crary and Ms. Moreno are looking at shelving
and recently took inventory of every door, lock and key for the new library.
We need to cut $90,000 from the furniture/shelving/equipment budget, so staff
is in the process of fine-tuning that list.
CITY OF ORANGE DEPARTMENT OF LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Board Meeting Held January 23, 2006
Page 3
4.1.4 Public information and outreach campaign
Ms. Jacob reported that 175 people attended the “Topping Off Ceremony” on
Saturday, January 7. Every elected official (city, county, and state) was in
attendance, in addition to local neighbors and library users. The OC Register
and Orange City News covered the event, and their write-ups were excellent.
Ms. Jacob added that 27 attended the December “2nd Saturday on Site” tour.
All of this means excellent public relations and media coverage for the library.
4.1.5 Next steps
• Continue to work with Library Foundation on its capital campaign.
• Continue work on furniture, fixtures and equipment for Main Library.
• Work with City Attorney on possibilities for a cell site at the expanded
Main Library (tower area). Ms. Jacob reported that at least one cell-
service provider is interested. The equipment will need to be hidden, so
the challenge will be to find a location.
V. NEW BUSINESS
5.1 New recognition program for employees – “FISH”
Committee Chair Rosanne Miller reported on the start of the FISH “staff morale booster”
program at the library. It is named after the Pike’s Fish Market in Seattle, Washington.
The FISH philosophy is: Be There, Play, Make Their Day, and Choose Your Attitude. A
survey will be given to each staff member asking for suggestions. Some ideas are already
in the works: “FISH of the week” awards and monthly drawings, and FISH bulletin boards
at each library announcing FISH activities/programs.
5.2 Claims Returned policy revision
Each Board Member received a packet of information on the new Claims Returned policy
prepared by Circulation Services Supervisor Linda Berquist and circulation staff. Included
in the packet were: 1) Questions that staff anticipate from the public, and scripted answers
for the staff to use in response; 2) The new Claims Returned procedure; 3) Public notice of
the new Claims Returned procedure in both English and Spanish; and 4) A sample Claims
Returned Item Form used by staff to track the process.
VI. ANNOUNCEMENTS
¾ Sat., February 11, 2006 – “Second Saturday on Site” tour, 9 a.m. @ Main Library.
¾ Thurs., February 23, 2006 – Underwriting Party by Library Foundation, 6 p.m. @ First
American Title HQ.
¾ Sat., April 29, 2006 – “Orange Crate Cabaret Encore!” fundraising gala, 6-10 p.m. @
Chapman University’s Bush Conference Center.
VII. PUBLIC COMMENT
None.
CITY OF ORANGE DEPARTMENT OF LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Board Meeting Held January 23, 2006
Page 4
VIII. ADJOURNMENT
Vice Chair Schlund moved, and Trustee Clemens seconded, to adjourn the meeting.
The motion carried unanimously, and the meeting adjourned at 4 p.m. The next meeting
will be held on Monday, February 27, 2006 at 3:00 p.m., at Library HQ/Technical Services
conference room, 230 E. Chapman Avenue, Orange.
(NOTE: This is the 4th Monday – offices/libraries closed on Presidents’ Day holiday,
Monday, February 20th)
____________________________ _________________________
Nora Jacob, Secretary to the Board Attested on