11-21-2005 LBOT MINUTES - APPROVED
CITY OF ORANGE LIBRARY SERVICES DEPARTMENT
ORANGE PUBLIC LIBRARY
BOARD OF TRUSTEES
Minutes of Board Meeting held November 21, 2005
Library HQ/Technical Services conference room
230 E. Chapman Avenue (basement), Orange
I. CALL TO ORDER
1.1 Pledge of Allegiance
Chair Westfall led the Pledge of Allegiance.
1.2 Roll Call
Trustees Present: Chair Douglas Westfall, Vice Chair Jonell Schlund, and Trustee
Nancy Collins
Trustees Absent: Trustee Mark Clemens
Staff Present: Library Director Nora Jacob, Library Services Manager Yolanda
Moreno, Senior Librarian Rosanne Miller, and Administrative
Assistant Jan Reichert
1.3 Adoption of Agenda
Vice Chair Schlund moved to adopt the agenda as presented. Trustee Collins
seconded the motion, and it carried unanimously.
1.4 Approval of Minutes
Trustee Collins moved to approve the minutes of the regular meeting held October
17, 2005 as presented. Vice Chair Schlund seconded the motion, and it carried
unanimously.
II. LIBRARY DIRECTOR’S REPORT
2.1 Monthly Report for October 2005
Ms. Jacob noted the written report narrative, emphasizing the structural steel going up at
the Main Library construction site; the Library Foundation’s “Topping Off Ceremony” on
January 7, 2006; a productive United Way campaign by the Library Services Department;
and a hugely successful “Shades of Orange” event. Ms. Jacob thanked Chair Westfall for
attending.
2.2 Financial Report for October 2005
Ms. Jacob reported that the Library is in good shape and on target for the fiscal year.
CITY OF ORANGE DEPARTMENT OF LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Board Meeting Held November 21, 2005
Page 2
III. BOARD REPORTS
3.1 Report from Chair Westfall
Chair Westfall said he will make an appointment to meet with Mayor Mark Murphy to
encourage an appointment to fill the Board of Trustees vacancy.
3.2 Report from Foundation Liaison
Vice Chair Schlund reported that the Library Foundation is working diligently on the
“Orange Crate Cabaret Encore!” fundraiser slated for Saturday, April 29, 2006. The
capital campaign amount raised as of October 31 is $1.05M. The Rotary Clubs of Orange
and the Library Foundation are working jointly on an opportunity drawing for the “Orange
Crate Cabaret Encore!” Foundation Board Member Mike Carver solicited Villa Ford to
give $15K, and his R.J. Noble Company will give an additional $10K, to purchase a 2006
red Ford Mustang convertible. 600 tickets will be sold by both groups @ $100 each. The
winner will be drawn at the “Orange Crate Cabaret Encore!” and will have the option of
taking the car or the money. Advisory Board Member Jim Beam has offered to host a
luncheon for Estate Planning Attorneys and CPAs on Wednesday, Dec. 7, and staff is
helping him to organize that event. MLEP Information & Invitation to Supporters packets
will be given to each attendee.
3.3 Reports from Trustees
Trustee Collins is working with Ms. Jacob and Ms. Miller on the “Topping Off
Ceremony.” Dignitaries will wear plastic top hats, and the color scheme will be black and
white. Library Foundation volunteer and local artist Mel Slavick is working on the
decorations. Ms. Collins also noted that the UNITY committee is going well. UNITY will
have a booth at the Tree Lighting Ceremony on Sunday, Dec. 4 and will hand out lollipops
to people visiting the booth.
Trustee Collins then asked why $1M of the Irvine Company’s Development Impact Fees
for East Orange were going toward MLEP, as communicated to her by a Councilmember
at the November 8 City Council meeting. Ms. Jacob will obtain the City Council Minutes
for that session and/or talk with the City Manager about this, and will report back to the
Board in December.
IV. OLD BUSINESS
4.1 Update, Main Library Expansion
4.1.1 Status Report on construction progress – 30% completion
Ms. Jacob noted that the Memo to the Mayor and City Councilmembers
(included in the agenda packet) was a progress report on MLEP. She will
continue to update the Mayor and City Councilmembers at each 10 percent
mark as the project proceeds. Additionally, Ms. Jacob encouraged Trustees to
share the information in these Memos during their conversations with the public
on what is happening with the Main Library construction project.
CITY OF ORANGE DEPARTMENT OF LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Board Meeting Held November 21, 2005
Page 3
4.1.2 Candy-bar outreach to neighbors at holiday time
Ms. Jacob is developing a specially-wrapped chocolate bar to give to neighbors
of the Main Library before Christmas. No taxpayer money will be used to buy
the candy bars or print the wrappers. Ms. Miller is working on securing a candy
vendor, and Library Assistant Chris Aschan is designing the candy wrapper.
Trustees agreed to participate in this outreach to neighbors, and Ms. Jacob will
contact each one about a date to walk the neighborhood.
4.1.3 Next steps
o The Library team is working with City Manager and his staff on staffing
scenarios for FY 06/07 in the larger new Main Library building.
o Staff will be going out to bid on the “Opening Day Collection.”
$550,000 is allocated for this.
o Furniture selection for the expanded library is in progress.
o A list has been developed of activities that need to be accomplished
before reopening of Main Library, and Ms. Jacob is assigning staff to
accomplish these activities.
V. NEW BUSINESS
5.1 “Reigniting Your Board’s Passion” workshop activities
Several questions were presented to the Board for discussion, as a way of helping the
Trustees to be better prepared to promote the library. They were:
1) Why are you involved with the library?
o Chair Westfall – education; focal point is to educate the public.
o Vice-Chair Schlund – because of the impact on her as a child; important to
educate the public on the library’s importance.
o Trustee Collins – personal passion for reading and education.
2) Myths about the public library:
o With the advent of the Internet, books became obsolete.
o The library only has books.
o The library is only good for homework assignments.
o Librarians sit around all day and read.
3) What is most important to you about the public library?
o It’s free and accessible.
o It reaches out to everyone in the community; i.e., senior citizens, the poor.
o The library is the cool place to be.
o It has much more to offer than a community center.
o The impact of the library is huge part of our community.
o It has something to offer everyone!
o It’s important that every person in Orange visits our libraries.
o Commitment of assistance from librarians.
CITY OF ORANGE DEPARTMENT OF LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Board Meeting Held November 21, 2005
Page 4
At the Board’s December meeting, Ms. Jacob said, Trustees will be introduced to various personal
testimonials and what information from these testimonials can be used when talking about the library
to the community. The Trustees will then spend some time practicing stories with each other. The
purpose of these exercises is for everyone to feel informed and at ease when talking to the community
about the library.
VI. ANNOUNCEMENTS
¾ Sat., January 7, 2006 – Topping Off Ceremony, 10 a.m.-12 noon @ Main Library
construction site
¾ Thurs., February 23, 2006 – Underwriting Party by Library Foundation, time and location
TBD
¾ Sat., April 29, 2006 – “Orange Crate Cabaret Encore!” fundraising gala, 6-10 p.m. @
Chapman University’s Bush Conference Center
VII. PUBLIC COMMENT
None.
VIII. ADJOURNMENT
Trustee Collins moved, and Vice Chair Schlund seconded, to adjourn the meeting. The
motion carried unanimously, and the meeting adjourned at 4:25 p.m. The next meeting
will be held on Monday, December 19, 2005 at 3:00 p.m., at Library HQ/Technical Services
conference room, 230 E. Chapman Avenue, Orange.
____________________________ _________________________
Nora Jacob, Secretary to the Board Attested on