09-19-2005 LBOT MINUTES - APPROVED
CITY OF ORANGE LIBRARY SERVICES DEPARTMENT
ORANGE PUBLIC LIBRARY
BOARD OF TRUSTEES
Minutes of Board Meeting held September 19, 2005
Library HQ/Technical Services conference room
230 E. Chapman Avenue (basement), Orange
I. CALL TO ORDER
1.1 Pledge of Allegiance
Trustee Clemens led the Pledge of Allegiance.
1.2 Roll Call
Trustees Present: Chair Douglas Westfall, Trustee Mark Clemens, and Trustee Nancy
Collins
Staff Present: Library Services Director Nora Jacob, Library Services Manager
Yolanda Moreno, Senior Librarian Rosanne Miller, and
Administrative Secretary Jan Reichert
1.3 Adoption of Agenda
Trustee Collins moved to adopt the agenda as presented. Trustee Clemens seconded
the motion, and it carried unanimously.
1.4 Approval of Minutes
Trustee Clemens moved to approve the minutes of the regular meeting held August
15, 2005 as presented. Trustee Collins seconded the motion, and it carried
unanimously.
II. LIBRARY DIRECTOR’S REPORT
2.1 Monthly Report for August, 2005
Director Jacob reported on a busy month for the library and staff. She detailed three
additional items: 1) Trustees are invited to the Summer Reading Club (SRC) Teen
Volunteer Reception/Recognition on Sept. 27, 3:45 p.m. in the Weimer Room. Teens who
volunteered 16 hours or more will be honored, then recognized by Mayor and City Council
at the City Council meeting at 4:30. Trustee Collins said she planned to attend. 2) Borders
Express at the Village in Orange is sponsoring a book drive and has adopted Orange Public
Library as the recipient of all books received. Borders will hold the book drive bi-
monthly, encourage its customers to purchase a paperback book for $5, and then will
donate to the library. A different genre will be featured for each book drive. Senior
Librarian Rosanne Miller will continue to work with Borders Express on this very
important project.
CITY OF ORANGE DEPARTMENT OF LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Board Meeting Held September 19, 2005
Page 2
3) Director Jacob and Ms. Miller attended an Emergency Preparedness (Anti-Terrorism)
workshop in which a tabletop emergency scenario was presented. The roles and
relationships of various City departments and other government agencies were explored
and clarified. One outcome was that a center for people to get information about missing
relatives and loved ones would be needed, and Director Jacob recommended the library as
a perfect spot for such a center. The City will continue to conduct similar trainings.
2.2 Financial Report for July, 2005
The Library Director reported that expenditures thus far were on target for the new fiscal
year.
III. BOARD REPORTS
3.1 Report from Chair Westfall
No report.
3.2 Report from Foundation Liaison
Director Jacob reported for Ms. Schlund that the Library Foundation made close to
$12,000 at the International Street Faire Parking Lot Fundraiser over Labor Day weekend.
She thanked Trustee Collins for helping with the parking lot fundraiser that weekend. In
addition, a financial audit was carried out as part of the development process for a
$100,000 grant application to the Pacific Life Foundation submitted in late August. Also,
Foundation Board Member Joanne Coontz is actively recruiting individuals for a new
Advisory Board. Lastly, Director Jacob and Board Members Joanne Coontz and Charlene
Baldwin attended a workshop titled “Raising More Money.” They will apply the lessons
learned at strategic planning sessions at the October and November Library Foundation
meetings. Director Jacob may also bring this process to the Library Board of Trustees.
3.3 Reports from Trustees
Trustee Collins reported that she would be talking with home-schooled students about
mentoring opportunities at the library. Trustee Clemens reported that students from
Lutheran High School must perform 4 hours of community service apiece; he asked if the
library needs any help. It was suggested the students might be able to assist with the RFID
project once it gets started later this year.
IV. OLD BUSINESS
4.1 Update, Main Library Expansion
4.1.1 Status Report on construction progress
Director Jacob reported that the project is 20 percent completed. The 5 percent
contingency fund is well under control. Additional updates: Five days are
being added to the length of project; dust and noise levels are currently under
control; and structural steel will start being delivered in a few days. The job
site will have more sub-contractors arriving on site, and thus the noise level
may be slightly elevated through the end of December.
CITY OF ORANGE DEPARTMENT OF LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Board Meeting Held September 19, 2005
Page 3
Trustee Collins suggested hosting an ice cream social or dinner for surrounding
neighbors, which would be good PR and neighbor communication. Director
Jacob noted that an updated project newsletter would be sent out later that
month to the Main Library’s neighbors.
The Automated Materials Handling / Radio Frequency Identification
(AMH/RFID) project is scheduled to start in November. Our project team is
finalizing negotiations with the desired vendor. Next, the contract will go to the
City Attorney for review, then to the City Council for approval (October 25). It
was reported that the challenge with RFID is figuring out the logistics. The
books are in boxes, and will need to be removed for tagging purposes and then
re-boxed. Trustee Collins offered the assistance of her husband, Rick, to help
with determining the logistics/ergonomics.
4.1.2 PR and outreach activities
Director Jacob reported that the “Second Saturday on Site” tours have been
very successful and well attended. A Cub Scout troop that needs to obtain its
engineering badge will be part of October’s “Second Saturday on Site” tour.
Director Jacob added that a weekly update is sent to City Council members
with construction news.
4.2 Update, Shades of Orange/Cypress Street Barrio project
Director Jacob reported that eight students from the San Jose State University graduate
library school program at Cal State Fullerton will interview four residents of the Cypress
Street Barrio for their oral history class, and then will transcribe their interviews for
inclusion in our library’s archives. Of the four being interviewed, two are WWII veterans
and one may be the oldest woman in the barrio. Director Jacob invited Trustees to the
“Shades of Orange/Cypress Street Barrio” reception and photo exhibit on Thursday, Nov.
10, 7-9 p.m. in the Weimer Room.
V. NEW BUSINESS
5.1 Collaborative Summer Library Program, 2006
Senior Librarian Rosanne Miller talked about the Collaborative Summer Library Program
(CSLP) facilitated by the California Library Association (CLA) with funding from the
California State Library (CSL). CLA will facilitate this summer reading program
opportunity for 2006 and future summers for all interested public libraries. High quality
summer reading program materials will be offered at the lowest cost possible to libraries,
and a variety of reading incentives will be offered at significant savings. Ms. Miller added
that Orange Public Library will try the program for one year and await feedback from the
public before making a decision on whether to develop its own program for 2007.
5.2 Response to patron concern letter re: new computer sign-up system
Director Jacob reviewed a response letter to a patron regarding the patron’s concern about
OPL’s new computer sign-up system and subsequent computer “down time.” This has
been the only written concern that the library has received on our new system.
CITY OF ORANGE DEPARTMENT OF LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Board Meeting Held September 19, 2005
Page 4
VI. ANNOUNCEMENTS
¾ Sat., Oct. 8 – “Second Saturday on Site” tour, 9-10 a.m. @ Main Library.
¾ Thur., Nov., 10 – Opening reception, “Shades of Orange/Cypress Street Barrio” photo exhibit
and commemoration of barrio military veterans, 7-9 p.m. @ Weimer Room in Orange Civic
Center.
¾ Sat., Nov. 12 - “Second Saturday on Site” tour, 9-10 a.m. @ Main Library.
VII. PUBLIC COMMENT
None.
VIII. ADJOURNMENT
Trustee Collins moved, and Trustee Clemens seconded, to adjourn the meeting. The
motion carried unanimously, and the meeting adjourned at 4:10 p.m. The next meeting
will be held on Monday, October 17, 2005 at 3:00 p.m., at Library HQ/Technical Services
conference room, 230 E. Chapman Avenue, Orange.
____________________________ _________________________
Nora Jacob, Secretary to the Board Attested on