08-15-2005 LBOT MINUTES - APPROVED
CITY OF ORANGE LIBRARY SERVICES DEPARTMENT
ORANGE PUBLIC LIBRARY
BOARD OF TRUSTEES
Minutes of Board Meeting held August 15, 2005
Library HQ/Technical Services conference room
230 E. Chapman Avenue (basement), Orange
I. CALL TO ORDER
1.1 Pledge of Allegiance
Trustee Clemens led the Pledge of Allegiance.
1.2 Roll Call
Trustees Present: Chair Douglas Westfall, Vice Chair Jonell Schlund, Trustee Mark Clemens, and
Trustee Nancy Collins
Staff Present: Library Services Director Nora Jacob, Library Services Manager Yolanda Moreno,
Senior Librarian Rosanne Miller, and Administrative Secretary Jan Reichert
1.3 Adoption of Agenda
Vice Chair Schlund moved to adopt the agenda as presented. Trustee Collins seconded the motion,
and it carried unanimously.
1.4 Approval of Minutes
Trustee Collins moved to approve the minutes of the regular meeting held June 13, 2005 as
presented. Trustee Clemens seconded the motion, and it carried unanimously. [NOTE: There was
no Library Board meeting in July, 2005.]
II. LIBRARY DIRECTOR’S REPORT
2.1 Monthly Reports for June and July, 2005
Director Jacob reported busy months for the library and staff. She noted that the Main Library expansion
is 62 days into construction. In addition, the library has quite a few staff vacancies resulting from
resignations and frozen positions. An updated Staff Roster was given to each Trustee.
2.2 Financial Report for July, 2005
Director Jacob reported that with the fiscal year, library spending is just underway with the new budget.
III. BOARD REPORTS
3.1 Report from Chair Westfall
No report.
3.2 Report from Foundation Liaison
Ms. Schlund reported that the Foundation displayed information about MLEP and fundraising
opportunities at the City of Orange’s 3rd of July event. Ms. Jacob reported on two memorial fund drives
for the Foundation’s capital campaign (for David Hart and Joan Blumenstein). Funds from the Joan
Blumenstein memorial will be used to purchase children’s books. Ms. Jacob is working on a $100,000
grant application to Pacific Life Foundation for the Homework Center naming opportunity.
CITY OF ORANGE DEPARTMENT OF LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Board Meeting Held August 15, 2005
Page 2
3.3 Reports from Trustees
Trustee Clemens will talk with his neighbors on Shaffer and Center streets to find out how they are
reacting to the construction going on at the Main Library.
IV. OLD BUSINESS
4.1 Update, Main Library Expansion
4.1.1 Status Report on construction progress
Director Jacob reported that the project is on time and on budget. Over-excavation is done,
and the inside of the library has been stripped down to a concrete shell. The next step will be
grading of the site.
4.1.2 RFID and automated materials handling systems bid update
Library Services Manager Yolanda Moreno reported that the library team has narrowed the
vendor selection to three finalists. The team has met and seen demonstrations of each vendor’s
product. Our RFID consultant wrote his evaluation, the top vendor was identified, and now
the team will move forward to negotiate the contract. Ms. Jacob commended the library team
(Yolanda, Robin, Linda and Angela) for all their efforts on this project. The RFID project is
scheduled to start in Oct/Nov 2005.
4.1.3 PR and outreach activities
Director Jacob reported that the “Second Saturday On Site” tours are a great PR tool for the
Main Library expansion. Additionally, information about the project is presented in the City
Council weekly newsletter from the City Manager and department heads.
4.2 Library Foundation Request to Update Naming Opportunities List
Director Jacob presented the proposed revision of the Library Foundation Finance and Capital Campaign
Committee’s “Donor Recognition & Naming Opportunity” list. Two rooms were proposed for addition:
Children’s Storytime Room, and Local History Tower Reading Room.
Trustee Clemens made a motion to accept and adopt the changes and additions to the Library
Foundation “Donor Recognition & Naming Opportunities” list as presented; Vice Chair Schlund
seconded the motion, and it carried unanimously.
4.3 Board Opportunities for Community Involvement
Director Jacob reminded Trustees to continue thinking of ways in which they might become more
involved in promoting the Main Library expansion.
CITY OF ORANGE DEPARTMENT OF LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Board Meeting Held August 15, 2005
Page 3
IV. NEW BUSINESS
5.1 SJSU/CSUF Oral History Project on Cypress Street Barrio
Director Jacob reported that one budget objective for this fiscal year is collaboration with students and the
Orange Barrio Historical Society on an oral history project. This collaboration is in the planning stages.
Eight to ten graduate library-school students will team up to interview 4-5 military veterans and older
residents of Cypress Street. She added that on the evening of November 10, a “Shades of Orange” photo
display will be unveiled at a reception in the Weimer Room. Thirty-five to 50 images will be displayed
on Civic Center hallway walls. Chair Westfall mentioned that the American Legion has photos of all
veterans from WWI that library staff might wish to look at. Director Jacob added that perhaps this is a
project that can be pursued next year.
VI. ANNOUNCEMENTS
¾ Sat., Aug. 13: “Second Saturday on Site” tour, 9-10 a.m. @ Main Library
¾ Sat., Sept. 10 – “Second Saturday on Site” tour, 9-10 a.m. @ Main Library
Senior Librarian Rosanne Miller reported that a letter will be sent to the principal of each local school, promoting
free library services to schoolchildren. Included with the letter will be the Library Foundation brochure,
information on the California Young Reader Medal 2005-06 program, Sept. and Oct. Children’s calendars, a list
of local Internet access locations, and a flyer on Library Card Sign-Up Month (September ’05).
Chair Westfall donated four copies of “Changes in Landscape” and one copy of “Historic Na’alehu” to the library
collection.
VII. PUBLIC COMMENT
None.
VIII. ADJOURNMENT
Vice Chair Schlund moved, and Trustee Clemens seconded, to adjourn the meeting. The motion
carried unanimously, and the meeting adjourned at 4:10 p.m. The next meeting will be held on
Monday, September 19, 2005 at 3:00 p.m., at Library HQ/Technical Services conference room, 230 E.
Chapman Avenue, Orange.
____________________________ _________________________
Nora Jacob, Secretary to the Board Attested on