06-13-2005 LBOT MINUTES - APPROVED
CITY OF ORANGE LIBRARY SERVICES DEPARTMENT
ORANGE PUBLIC LIBRARY
BOARD OF TRUSTEES
Minutes of Board Meeting held June 13, 2005
Library HQ/Technical Services conference room
230 E. Chapman Avenue (basement), Orange
I. CALL TO ORDER
1.1 Pledge of Allegiance
Chair Westfall led the Pledge of Allegiance.
1.2 Roll Call
Trustees Present: Chair Douglas Westfall, Vice Chair Jonell Schlund, Trustee Mark
Clemens (left at 3:30 p.m.), and Trustee Nancy Collins
Staff Present: Library Services Director Nora Jacob, Library Services Manager Yolanda
Moreno, Senior Librarian Rosanne Miller, and Administrative Secretary
Jan Reichert
1.3 Adoption of Agenda
Vice Chair Schlund moved to adopt the agenda as presented. Trustee Collins seconded the
motion, and it carried unanimously.
1.4 Approval of Minutes
Vice Chair Schlund moved to approve the minutes of the regular meeting held May 16,
2005 as presented. Trustee Collins seconded the motion, and it carried unanimously.
II. LIBRAY DIRECTOR’S REPORT
2.1 Monthly Report for March, April and May 2005
Director Jacob reported busy months for the library and staff. Two major highlights were the
success of the Library Foundation’s “Orange Crate Cabaret” gala on April 9 that netted $62K;
and the sale of 66 oranges for the “Giving Tree.”
2.2 Financial Report for May, 2005
Director Jacob reported that the library will have some money left over throughout OPL fund
accounts to transfer to the book budget for year-end spending – probably a modest amount.
III. BOARD REPORTS
3.1 Report from Chair Westfall
No report.
CITY OF ORANGE DEPARTMENT OF LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Board Meeting Held June 13, 2005
Page 2
3.2 Report from Foundation Liaison
Ms. Schlund reported that the Foundation is close to reaching its first $1M toward its $4.3M
goal. Trustee Collins suggested the Foundation host an event/social occasion for the donors who
have contributed smaller donations toward the Main Library expansion campaign. Director
Jacob reported that she will dedicate some of her work time this summer to pursuing and writing
OPLF grants for capital campaign donations.
3.3 Reports from Trustees
Trustee Collins asked for suggestions on what to do with the leftover candy-filled plastic hard
hats. It was suggested that once the construction fence goes up around the Main Library, Board
members could go door-to-door and hand out the remaining hats. Trustee Collins and Director
Jacob will work on the logistics.
IV. OLD BUSINESS
4.1 Update, Main Library Expansion
4.1.1 Closure of Main Library and move-out
Director Jacob reported that informational articles have appeared in the local press
about the impending move-out. Furniture was moved the week of June 6 to the City’s
warehouse on Water Street. Library books will be moved on June 20. Staff has been
working to interfile books in basement storage with our circulating collections. It was
reported that the expanded Main Library & History Center will re-use 70 to 75
percent of existing furniture and shelving.
4.1.2 Expansion of branch library hours
Director Jacob reported that branch library hours were expanded on June 6, to
replicate those of the Main Library before it closed. With the closure of Main and the
expanded branch hours, the branch libraries have been inundated with patrons. Main
Library book drops will be moved on June 14. The construction fence around the
Main Library work site is scheduled to go up on Thursday, June 23.
4.1.3 PR and outreach activities
Director Jacob reported that the media have been extremely agreeable and positive
with their reporting of the Main Library closure. Nine people attended the “Second
Saturday on Site” tour on June 11.
4.1.4 RFID and automated materials handling systems bid update
Library Services Manager Yolanda Moreno reported that six vendors bid on the
Radio Frequency Identification (RFID) project. The RFID team looked over the bids
and selected three semi-finalists. Additional pricing information and changes to the
original proposal were mailed to those three vendors. The bid will be awarded in
September.
4.2 Update, “Shades of Orange”
Director Jacob reported on a successful “Shades of Orange” photo weekend on Saturday, June 4
and Sunday, June 5, 2005. Almost 400 images were photographed. Volunteers talked with each
CITY OF ORANGE DEPARTMENT OF LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Board Meeting Held June 13, 2005
Page 3
of the 50 to 60 people who brought images to be replicated and gathered information on each
photo donated. Director Jacob thanked the staff who worked so hard on this project. She added
that the event was extremely impressive and received good public response and support. The
next step will be to scan all the negatives of replicated images and eventually to do a show of the
best 35-50 photographs.
4.3 Update, UNITY (United Neighbors Involving Today’s Youth)
Director Jacob reported on several outreach events: UNITY will host a “Third of July” booth;
and parenting classes are being offered through the Police Department. One of UNITY’s main
goals is the sharing of ideas and information and connecting with groups so that everyone in the
community is aware of what is going on. Chair Westfall suggested contacting CARE (a program
on awareness and importance of CPR) for participation in UNITY.
IV. NEW BUSINESS
5.1 Adoption of Calendar of Meeting Dates for FY 2005-06
Vice Chair Schlund made a motion to adopt the Calendar of Meeting Dates for FY 2005-
06; Trustee Collins seconded and the motion carried unanimously. A copy was sent to the
City Clerk’s Office.
5.2 Discussion of Board Opportunities for Community Involvement
Director Jacob offered three suggestions on where support is needed from Board Members: 1)
Raising community awareness; 2) Assisting the Library Foundation with its fundraising efforts;
and 3) Selling oranges/leaves/crates for the “Giving Tree.” In the ensuing discussion, Trustees
offered other suggestions including to host a booth at the Street Faire and to continue with
mailings of the Library Foundation brochure in City utility bills. This item will be re-calendared
for the August meeting.
VI. ANNOUNCEMENTS
¾ Sun., July 3: City’s “Third of July” celebration, 4-9 p.m. @ Fred Kelly Stadium
¾ Sat., July 9: “Second Saturday on Site” tour, 9-10 a.m. @ Main Library
¾ Sat., July 30: “Unity in the Community” festival, 10 a.m.- 2 p.m. @ Killefer Park
¾ Sat., Aug. 13: “Second Saturday on Site” tour, 9-10 a.m. @ Main Library
VII. PUBLIC COMMENT
None.
VIII. ADJOURNMENT
Vice Chair Schlund moved, and Trustee Collins seconded, to adjourn the meeting. The
motion carried unanimously, and the meeting adjourned at 4:55 p.m. The next meeting will be
held on Monday, August 15, 2005 at 3:00 p.m., at Library HQ/Technical Services conference room,
230 E. Chapman Avenue, Orange.
____________________________ _________________________
Nora Jacob, Secretary to the Board Attested on