05-16-2005 LBOT MINUTES - APPROVED
CITY OF ORANGE LIBRARY SERVICES DEPARTMENT
ORANGE PUBLIC LIBRARY
BOARD OF TRUSTEES
Minutes of Board Meeting held May 16, 2005
El Modena Branch Library Community Room
I. CALL TO ORDER
1.1 Pledge of Allegiance
Trustee Clemens led the Pledge of Allegiance.
1.2 Roll Call
Trustees Present: Chair Douglas Westfall, Vice Chair Jonell Schlund, Trustee Mark
Clemens, and Trustee Nancy Collins
Staff Present: Library Services Director Nora Jacob, Library Services Manager Yolanda
Moreno, Senior Librarian Rosanne Miller, and Administrative Secretary
Jan Reichert
1.3 Adoption of Agenda
Vice Chair Schlund moved to adopt the agenda as presented. Trustee Collins seconded the
motion, and it carried unanimously.
1.4 Approval of Minutes
Trustee Collins moved to approve the minutes of the regular meeting held April 18, 2005 as
presented. Vice Chair Schlund seconded the motion, and it carried unanimously.
II. LIBRAY DIRECTOR’S REPORT
2.1 Monthly Report for April/May 2005
The written report will be in next month’s Board packet. Director Jacob apologized and noted
that this is a very hectic time for Library staff because of the impending closure of the Main
Library and groundbreaking for the expansion.
2.2 Financial Report for April 2005
Director Jacob reported that the Library is on track with its expenditures.
III. BOARD REPORTS
3.1 Report from Chair Westfall
No report.
CITY OF ORANGE DEPARTMENT OF LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Board Meeting Held May 16, 2005
Page 2
3.2 Report from Foundation Liasion
Ms. Schlund reported a net profit of $62,000+ from the Library Foundation’s “Orange Crate
Cabaret” gala. The Special Events Committee is considering the cabaret as an annual event. In
addition, Kim Nichols is the new president of the Foundation. Two new Board of Directors have
been appointed: Bridget Ambriz and Pat Buttress. Ms. Schlund encouraged Board Members to
attend the Groundbreaking Ceremony on Saturday, May 21 at the Main Library. The Foundation
continues to work on securing corporate sponsors.
3.3 Reports from Trustees
Trustee Collins suggested selling the remaining plastic hard hats for $5 apiece at the
Groundbreaking Ceremony, and giving one each to dignitaries, donors, and City Council. This
will be handled, with proceeds going to the Library Foundation.
Trustee Clemens reported on his tour of the Mission Viejo Library. He passed around a copy of
the library floor plan and technology brochure.
IV. OLD BUSINESS
4.1 Update, Main Library Expansion
4.1.1 Award of construction contract
Director Jacob reported that the City Council approved award of the construction
contract to Woodcliff Corp. They also authorized an additional $2.2 million needed
for the Main Library expansion project.
4.1.2 Increase of project’s budget to $18.8 million
The additional $2.2 million due to increased construction costs pushed the total
project’s budget to $18.8 million, Ms. Jacob noted.
4.1.3 Plans for public closure of Main Library
The time is fast approaching for closure of the Main Library and impending move.
Signs have been posted and publicity has been ongoing. A news release with the
expanded branch hours has been publicized. Director Jacob encouraged the Board to
come at the end of the day on May 28 – the final day of public service -- to say “thank
you” to public and staff.
4.1.4 Status of bids for moving company services
Ms. Jacob reported that three bids were received, with Penn Corporate Relocation
Services as the low bidder. Award of this contract to the moving company is
calendared for the May 24 City Council meeting.
4.1.5 Status of RFP for automated materials handling system & RFID
Seven proposals were received and evaluated, Library Manager Yolanda Moreno
reported. All came in very high in cost. The next step will be to have consultant
Dick Boss review the proposals and winnow them down to three finalists.
CITY OF ORANGE DEPARTMENT OF LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Board Meeting Held May 16, 2005
Page 3
4.1.6 Pre-construction meeting set for May 17
The kickoff meeting of the Main Library construction team will occur on May 17,
Director Jacob noted. Attendees will include the contractor, utilities representatives,
City staff, and the project manager.
4.1.7 New street address for expanded Main Library & History Center
Ms. Jacob noted that 407 East Chapman Avenue has been selected (through a staff
contest) as the new street address for the expanded building, once it re-opens after
construction. This was also the street address for Orange’s original Carnegie Library.
4.2 Update, Groundbreaking Ceremony on May 21
Director Jacob reported that Linda Springer from the Office of Library Construction in
Sacramento will be attending the Groundbreaking Ceremony, as will other local dignitaries.
Additionally, Mel Slavick has created awesome special effects which include a special shovel –
the scooper part is an open book. All Board Members were urged to attend.
V. NEW BUSINESS
None.
VI. ANNOUNCEMENTS
¾ Sat., May 14, 9 – 10 a.m. @ Main Library: Open House for Main Library’s neighbors to provide
info about the expansion plans.
¾ Sat., May 21, 11 a.m. @ Main Library: GROUNDBREAKING!
¾ Sat., June 4 (10 a.m. – 5:30 p.m.) & Sun., June 5 (12 – 5:30 p.m.) @ Main Library: “Shades of
Orange” photo project, presented collaboratively with Chapman University and Orange Barrio
Historical Society.
VII. PUBLIC COMMENT
None.
VIII. ADJOURNMENT
Vice Chair Schlund moved, and Trustee Collins seconded, to adjourn the meeting. The
motion carried unanimously, and the meeting adjourned at 3:55 p.m. The next meeting will be
held on Monday, June 13, 2005 at 3:00 p.m., at 230 E. Chapman Avenue, Orange, in the Technical
Services conference room (basement).
The building is on the southwest corner of Chapman & Grand. There is 3-hour parking in the lot next to
the building. If you are unable to find a parking space in the 3-hour lot, then travel south on Grand to
the next parking lot on your right. Enter the building and go up to the counter and ask one of the public
service clerks to buzz you in downstairs. You can take the stairs or the elevator.
____________________________ _________________________
Nora Jacob, Secretary to the Board Attested on