04-18-2005 LBOT MINUTES - APPROVED
CITY OF ORANGE LIBRARY SERVICES DEPARTMENT
ORANGE PUBLIC LIBRARY
BOARD OF TRUSTEES
Minutes of Board Meeting held April 18, 2005
El Modena Branch Library Community Room
I. CALL TO ORDER
1.1 Pledge of Allegiance
Trustee Clemens led the Pledge of Allegiance.
1.2 Roll Call
Trustees Present: Chair Douglas Westfall, Trustee Mark Clemens, and Trustee Nancy
Collins
Trustee Absent: Vice Chair Jonell Schlund
Staff Present: Library Services Director Nora Jacob, Library Services Manager Yolanda
Moreno, Senior Librarian Rosanne Miller, and Administrative Secretary
Jan Reichert
1.3 Adoption of Agenda
Trustee Collins moved to adopt the agenda as presented. Trustee Clemens seconded the
motion, and it carried unanimously.
1.4 Approval of Minutes
Trustee Clemens moved to approve the minutes of the regular meeting held March 21,
2005 as presented. Trustee Collins seconded the motion, and it carried unanimously.
II. LIBRAY DIRECTOR’S REPORT
2.1 Monthly Report for March 2005
Will be in next month’s Board packet along with April’s monthly report.
2.2 Financial Report for March 2005
Director Jacob reported that the library continues to be on track with expenditures so far in FY
2004-05. Trustee Clemens inquired about being overspent in the library gas budget line item.
Library Services Manager Moreno explained that even though OPL is not doing anything
differently, higher prices for gas this year resulted in insufficient allocated funds. Other budget
line item dollars will cover the difference.
CITY OF ORANGE DEPARTMENT OF LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Board Meeting Held April 18, 2005
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III. BOARD REPORTS
3.1 Report from Chair Westfall
Chair Westfall donated one copy of 1st Report of the Grand Jury of Orange County to the Local
History archives. He also reported that Alfonso Yorba has a collection of diaries from early
California history in Spanish and English that the library might want. Chair Westfall will draft a
letter to Mr. Yorba asking for these diaries.
3.2 Report from Foundation Liasion
Ms. Jacob reported on behalf of Ms. Schlund. The “Orange Crate Cabaret” gala on April 9 was a
financial success and a great “friend-raiser.” More than 200 people attended, the décor was
lovely, and the food was delicious. The event netted over $60,000 and put the Main Library
Expansion in the spotlight. Ms. Jacob also reported that a request went from City Manager Dave
Rudat to the Library Foundation asking for $237,000 so the City does not have to go into its
reserve fund for additional construction costs. Ms. Jacob will meet with the Foundation
regarding this request. One major goal of the Foundation is to go after major corporate and local
donors. Ms. Jacob noted that she will be writing grant applications to private foundations
beginning this summer on behalf of OPLF.
3.3 Reports from Trustees
Trustee Collins reminded Board Members that the group would be putting together the giveaway
“hard hats” later today for the Main Library Open House on Saturday, May 14.
IV. OLD BUSINESS
4.1 Update, Main Library Expansion
4.1.1 Funding Update
An additional $2.8 million is needed for the Main Library expansion project budget
due to increased construction costs, Director Jacob reported. The City Council will
act on April 26 to allocate more funds to cover project costs.
4.1.2 Award of Construction Bid
Director Jacob reported that eight bids were received, and the low bid was $12.8M by
Woodcliff Corporation of Los Angeles. Council will award on April 26.
4.1.3 Public Closure of Main Library
Director Jacob reported that the City Council also has been asked to authorize closure
of the Main Library to the public starting Tuesday, May 31. Branch hours will be
expanded as of June 6 to replicate those of the Main Library. This request includes
the Library Board’s recommendations to provide a two-day grace period for overdue
fines and to allow free reserves on library materials effective May 31.
4.1.4 Plans for Staff Relocation into OCFA HQ Building
Everything is on track with the relocation of stored Main Library materials into the
former Orange County Fire Authority headquarters building during June. Bids for the
CITY OF ORANGE DEPARTMENT OF LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Board Meeting Held April 18, 2005
Page 3
movers and for RFID tagging – to occur at OCFA HQ -- are due on Monday, April 25
and Tuesday, April 26, respectively.
4.2 Update, Groundbreaking Ceremony
The Library Foundation is hosting the Groundbreaking Ceremony taking place on Saturday, May
21, in the Main Library overflow parking lot. All major donors of $10,000 or more will receive
special recognition. In addition, the founders’ busts will be revealed, a band of homeschooled
students will play music, light refreshments will be served, and keepsake pins will be given to
the first 800 people. A free storytime will immediately follow the groundbreaking.
4.3 Use of Library Development Impact Fees
Director Jacob reported that discussions are continuing on the development impact fees and their
possible restructuring. The City’s Finance Department will be reviewing the method of
determining fees and their dollar levels this summer, with changes anticipated as a result.
4.4 Proposed Collaboration on Santiago Canyon College LSTA Grant
Director Jacob reported that OPL collaborated with Santiago Canyon College (SCC) on its grant
proposal for federal funds, called “LEAP Library Education Achievement Partnership,” which
would establish a library at the new Orange Education Center (OEC). A Letter of Agreement
was sent to SCC President Juan Vazquez in support of the application. Director Jacob added that
SCC should hear about grant award outcomes sometime in June.
V. NEW BUSINESS
Chair Westfall donated Two Hundred Years in San Juan Capistrano (4 copies) and Journal of
California & Great Basin Anthropology (1 copy) to the library collections.
VI. ANNOUNCEMENTS
¾ Sat., May 14, 9 – 10 a.m. @ Main Library: Open House for Main Library’s neighbors to provide
info about the expansion plans.
¾ Sat., May 21, 11 a.m. @ Main Library: GROUNDBREAKING!
¾ Sat., June 4 (10 a.m. – 5:30 p.m.) & Sun., June 5 (12 – 5:30 p.m.) @ Main Library: “Shades of
Orange” photo project, presented collaboratively with Chapman University and Orange Barrio
Historical Society.
VII. PUBLIC COMMENT
None.
VIII. ADJOURNMENT
Trustee Clemens moved, and Trustee Collins seconded, to adjourn the meeting. The motion
carried unanimously, and the meeting adjourned at 4p.m. The next meeting will be held on
Monday, May 16, 2005 at 3:00 p.m., El Modena Branch Library community room.
____________________________ _________________________
Nora Jacob, Secretary to the Board Attested on