03-21-2005 LBOT MINUTES - APPROVED
CITY OF ORANGE LIBRARY SERVICES DEPARTMENT
ORANGE PUBLIC LIBRARY
BOARD OF TRUSTEES
Minutes of Board Meeting held March 21, 2005
El Modena Branch Library Community Room
I. CALL TO ORDER
1.1 Pledge of Allegiance
Trustee Clemens led the Pledge of Allegiance.
1.2 Roll Call
Trustees Present: Chair Douglas Westfall, Vice Chair Jonell Schlund, and Trustee Nancy
Collins
Trustee Absent: Trustee Mark Clemens
Staff Present: Library Services Director Nora Jacob, Library Services Manager Yolanda
Moreno, Senior Librarian Rosanne Miller, and Administrative Secretary
Jan Reichert
1.3 Adoption of Agenda
Vice Chair Schlund moved to adopt the agenda as presented. Trustee Collins seconded the
motion, and it carried unanimously.
1.4 Approval of Minutes
Trustee Collins moved to approve the minutes of the regular meeting held February 28,
2005 as presented. Vice Chair Schlund seconded the motion, and it carried unanimously.
II. LIBRAY DIRECTOR’S REPORT
2.1 Monthly Report for February, 2005
Director Jacob reported on another successful month for Library Services. Major highlights
include the Library Foundation Underwriting Party, which raised more than $29,000 for its
upcoming “Orange Crate Cabaret” gala planned for April 9, and planning sessions for a “Shades
of Orange/Cypress Street Barrio” photo project set for June.
2.2 Financial Report for February, 2005
The library continues to be on track with expenditures so far in FY 2004-05.
CITY OF ORANGE DEPARTMENT OF LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Board Meeting Held March 21, 2005
Page 2
III. BOARD REPORTS
3.1 Report from Chair Westfall
Chair Westfall has been in contact with Bob Blackman of First American Title regarding
possible donation of photos to Orange Public Library. Mr. Blackman has indicated there are lots
of photos not related to his business that our library might want. Chair Westfall will continue to
work with the Blackmans on obtaining the photos.
3.2 Report from Foundation Liasion
Ms. Schlund reported on the upcoming “Orange Crate Cabaret” gala on April 9. She encouraged
Trustees to attend this event, as it is the major fundraiser this year for the Foundation with all
proceeds going to the Main Library expansion. Library Foundation brochures, which include
information about the Library Giving Tree, are being put in each City of Orange utility bill for
the months of March and June. Ms. Schlund also reported that the Warne Family Charitable
Foundation gave a $50,000 local history book endowment to the Library Foundation. Also, the
Library Foundation will be fielding a team for the American Cancer Society’s “Relay for Life”
event on May 13-14.
3.3 Reports from Trustees
No report.
IV. OLD BUSINESS
4.1 Update, Main Library Expansion
Director Jacob reported that the Request For Proposals (RFP) for the Radio Frequency ID
tagging project (RFID) was e-mailed to 11 vendors last week. Proposals are due back on April
25th. Library Services Manager Yolanda Moreno reported that she is finalizing the plans and
attachments for another RFP, this one for movers to take out and move back in the library’s
collections and furniture. This RFP is scheduled to go out in a week. Director Jacob added that
the Main Library will close to the public as of Tuesday, May 31. She gave a heartfelt thanks to
Ms. Moreno for handling the RFPs and for keeping the library moving along smoothly while Ms.
Jacob was recuperating from her recent surgery, and to Ms. Reichert for her daily visits to
Director Jacob’s house to discuss library matters and go over library mail.
A suggestion was made to display updates on the Main Library expansion at the branch libraries.
Staff will do this. Director Jacob reported that City Councilmembers, in individual briefings,
suggested a community open house at the branches to inform patrons of the expansion project
and expanded hours at the branches, and to make neighbors aware of the impending traffic
considerations. Vice Chair Schlund suggested a mailer be sent to neighbors of the branch
libraries with this information, and to place information on the City’s cable channel. Trustee
Collins’ son Tim (along with her husband Rick) will be working with Time Warner Cable on a
public service announcement as part of a class project. It was suggested that the public service
announcement focus on closure of the Main Library and expanded hours at the branch libraries.
Trustee Collins will keep the Board posted on this.
CITY OF ORANGE DEPARTMENT OF LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Board Meeting Held March 21, 2005
Page 3
4.2 Update, Groundbreaking Ceremony on May 21
The Library Foundation Small Change Club/Outreach Committee is working on this event. The
ceremony will start at 11 a.m. and will include recognition of major donors and music by a
marching band of homeschooled students arranged by Trustee Collins. A special storytime will
follow the groundbreaking at 12 noon. More details will follow.
4.3 Update, Orange UNITY
Ms. Moreno, Trustee Collins and Library Assistant for Children’s Services Damitri Langhoff
attended the UNITY steering committee’s kickoff meeting on Tuesday, March 1. UNITY
(United Neighbors Involving Today’s Youth) is a joint venture with the Orange Police
Department and other community groups concerned with the well-being of children, youth, and
families in Orange. The next meeting will be Tuesday, March 29.
4.4 Update, “Shades of Orange” Project, June 4-5
Director Jacob reported that three grad students have been recruited to help with the “Shades of
Orange” project, and that $8,000 has been donated to date for this project.
V. NEW BUSINESS
5.1 FY 05-06 Library Budget Goals & Objectives
Director Jacob reviewed this information with the Board. In covering information on the
mission, goals and accomplishments of the Library Services Department, trustees inquired about
one accomplishment that was noted, namely, the $410,000 in Library Development Impact Fees
collected by the City. Trustee Collins emphasized the need for this money to be used for the
eventual expansion of the El Modena branch library. Director Jacob reported that she and
Finance Director Rich Jacobs have had some discussion about the use of this money. The
Trustees recommended writing a letter to the Finance Director to reiterate the importance of
these funds being directed to the El Modena expansion (and possibly another library facility in
the east end). Director Jacob said she would draft a letter for the Trustees’ review at the April
meeting of the Board.
VI. ANNOUNCEMENTS
Director Jacob reported that she met with Santiago Canyon College (SCC) librarians who are
submitting a federal LSTA grant to set up a library in the new Orange Education Center (OEC) on
North Batavia Street. The SCC librarians would like to collaborate with other libraries. Director
Jacob added that Orange Public Library can offer a number of things. She will draft a letter for the
City Manager’s review, outlining Orange Public Library’s proposed collaboration with SCC, and will
add this to the April 18 Library Board agenda as an information item.
President Westfall offered copies of his new book, San Francisco – Historic Outlines of the Founding
Missions, to library staff. He will also be giving copies away to local schools.
CITY OF ORANGE DEPARTMENT OF LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Board Meeting Held March 21, 2005
Page 4
¾ Sat., April 9, 2005, 6:30-11 p.m. @ Chapman University: “Orange Crate Cabaret” dinner dance,
hosted by Library Foundation. Tickets will be $150 apiece.
¾ Sat., May 14, 9 – 10 a.m. @ Main Library: Open House for Main Library’s neighbors to provide
info about the expansion plans.
¾ Sat., May 21, 11 a.m. @ Main Library: GROUNDBREAKING!
¾ Sat., June 4 (10 a.m. – 5:30 p.m.) & Sun., June 5 (12 – 5:30 p.m.) @ Main Library: “Shades of
Orange” photo project, presented collaboratively with Chapman University and Orange Barrio
Historical Society.
VII. PUBLIC COMMENT
None.
VIII. ADJOURNMENT
Vice Chair Schlund moved, and Trustee Collins seconded, to adjourn the meeting. The
motion carried unanimously, and the meeting adjourned at 4:35 p.m. The next meeting will be
held on Monday, April 18, 2005 at 3:00 p.m., El Modena Branch Library community room.
Trustee Collins reminded Board members that the group will be preparing giveaway “hard hats” for
neighbors of the Main Library expansion during their meeting.
____________________________ _________________________
Nora Jacob, Secretary to the Board Attested on