02-28-2005 LBOT MINUTES - APPROVED
CITY OF ORANGE LIBRARY SERVICES DEPARTMENT
ORANGE PUBLIC LIBRARY
BOARD OF TRUSTEES
Minutes of Board Meeting held February 28, 2005
El Modena Community Room
I. CALL TO ORDER
1.1 Pledge of Allegiance
Trustee Clemens led the Pledge of Allegiance.
1.2 Roll Call
Trustees Present: Chair Douglas Westfall, Vice Chair Jonell Schlund, Trustee Nancy
Collins, and Trustee Mark Clemens.
Staff Present: Library Services Director Nora Jacob, Library Services Manager Yolanda
Moreno, Senior Librarian Rosanne Miller, and Administrative Secretary
Jan Reichert.
1.3 Adoption of Agenda
Vice Chair Schlund moved to adopt the agenda as presented. Trustee Collins seconded the
motion, and it carried unanimously.
1.4 Approval of Minutes
Vice Chair Schlund moved to approve the minutes of the regular meeting held January 24,
2005 as presented. Trustee Collins seconded the motion, and it carried unanimously.
II. BOARD REPORTS
3.1 Report from Chair Westfall
Chair Westfall is working to identify property that might host a library “storefront operation”
during the upcoming Main Library closure, should this be the direction the City chooses to take.
He has contacted the Masons organization about the Mulherin property and is waiting for a
callback He also said that local realtors are discussing possible locations with him.
3.2 Report from Foundation Liaison
Ms. Schlund reported that the Underwriting Party held Feb. 17 was a financial success. All
money raised will go to underwrite the “Orange Crate Cabaret” event on Saturday, April 9.
Trustee Collins (Pampered Chef) and Chair Westfall (Paragon Agency publications) added that
they would be donating baskets to the silent auction for the April 9th gala.
CITY OF ORANGE DEPARTMENT OF LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Board Meeting Held February 28, 2005
Page 2
3.3 Reports from Trustees
Trustee Collins reported that Chair Westfall will be in charge of the Main Library Community
Open House on Saturday, May 14. Invitations will be mailed to approximately 90 homes.
Trustee Collins also reported that $300 has been donated to cover expenses for filling the party-
favor hard hats with candy and treats; at the April meeting, Board Members and staff will fill the
hard hats to be given to each person attending the open house. Ms. Collins is in charge of
“Relay for Life” information/food booths and offered the Library Foundation a 10’ x 10’ booth
to promote its fundraising opportunities and provide information about the Main Library
expansion project.
III. LIBRARY SERVICES DIRECTOR’S REPORT
Due to the arrival delay of the Library Services Director and Library Services Manager, President
Westfall made a motion to move the “Library Services Director’s Report” after “Board Reports.”
Trustee Collins seconded the motion, and it carried unanimously.
2.1 Monthly Report for January 2005
Director Nora Jacob reported on another successful month for the library. A major highlight was
the City Council’s unanimous decision to reject all three construction bids for the Main Library
expansion. Staff was authorized to re-bid the project after making modifications to the plans and
specifications. Re-bidding begins on Feb. 24, with bids due on March 29. Other highlights for
the month included the debut of “Survival Spanish for Library Staff” on the library’s Intranet,
and the launch of OPL’s new electronic book (eBook) service for the public.
2.2 Financial Report for January 2005
The Library is on track with expenditures so far in FY 2004-05.
IV. OLD BUSINESS
4.1 Update, Main Library Expansion
Director Jacob updated Board Members on the library storefront issue. She is in the process of
briefing City Councilmembers to determine their wishes on this and related issues vis-à-vis
closure of the Main Library for 15-18 months. The Library’s Management Team has analyzed
available staffing and existing tasks, and is making the following recommendations: 1) The
public interest will be best served by extending library branch hours to 57 hrs/wk (from 31
hrs/wk) temporarily during Main’s closure. Every staff person will be needed to cover public
service desks at the branches, and to be part of the teams needed for the RFID tagging project.
Thus no extra staff would be available to support a temporary library storefront. 2) The library
has no funds in its operating budget for such a venture. In order to support a storefront, the
facility would need to be a “gift” from the owner, who would need to be willing to pay for
everything (rent, electricity, water, etc.). Also, branch hours would need to be lowered from the
planned 57 hrs/wk to something less. After some discussion on this topic, Board Members
agreed not to pursue looking for a library storefront unless the facility were fully funded, and to
not reduce branch hours from 57 to 31 to host a storefront. Several suggestions were made by
Board Members pertaining to the upcoming closure of Main, including to provide continuous
CITY OF ORANGE DEPARTMENT OF LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Board Meeting Held February 28, 2005
Page 3
information to the public on construction progress; to find a location for the model of the
expanded Main Library for public viewing; and to provide still shots of the progress of the
construction. Ms. Jacob affirmed that staff will carry out these public relations efforts.
V. NEW BUSINESS
5.1 Groundbreaking on Saturday, May 21, 11 a.m.
This topic was discussed earlier in the meeting.
5.2 “Shades of Orange” Project, April 30-May 1
Director Jacob reported that “Shades of Orange/Cypress Street Barrio” will proceed, but that the
weekend dates have been changed to June 4-5 to accommodate the large number of volunteers
and participants anticipated to attend. (The Main Library will be closed to public use on May 31,
and thus available on June 4-5.) The purpose of the project is to collect images of Orange’s
ethnic and cultural diversity to enhance our local history collection.
5.3 Orange UNITY Project
Director Jacob reported that UNITY (United Neighbors Involving Today’s Youth) is a joint
venture with the Orange Police Department. There will be a kickoff meeting of the UNITY
steering committee on Tuesday, March 1. The purpose of UNITY is to promote the well-being
of Orange’s children, youth, and families through networking, grant-getting, education, and
fundraising.
VI. ANNOUNCEMENTS
¾ Sat., April 9, 2005, 6:30-11 p.m. @ Chapman University: “Orange Crate Cabaret” dinner dance,
hosted by Library Foundation. Tickets will be $150 apiece.
¾ Sat., May 14, 9 – 10 a.m. @ Main Library: Open House for Main Library’s neighbors to provide
info about the expansion plans
¾ Sat., May 21, 11 a.m. @ Main Library: GROUNDBREAKING
¾ Sat., June 4 (10 a.m. – 5:30 p.m.) & Sun., June 5 (12 – 5:30 p.m.) @ Main Library: “Shades of
Orange” photo project, presented collaboratively with Chapman University and Orange Barrio
Historical Society
VII. PUBLIC COMMENT - None.
VIII. ADJOURNMENT
Vice Chair Schlund moved, and Trustee Clemens seconded, to adjourn the meeting. The
motion carried unanimously, and the meeting adjourned at 4:20 p.m. The next meeting will be
held on Monday, March 21, 2005 at 3:00 p.m., El Modena Branch Library community room.
____________________________ _________________________
Nora Jacob, Secretary to the Board Attested on