01-24-2005 LBOT MINUTES - APPROVED
CITY OF ORANGE LIBRARY SERVICES DEPARTMENT
ORANGE PUBLIC LIBRARY
BOARD OF TRUSTEES
Minutes of Board Meeting held January 24, 2005
El Modena Community Room
I. CALL TO ORDER
1.1 Pledge of Allegiance
Trustee Clemens led the Pledge of Allegiance.
1.2 Roll Call
Trustees Present: Chair Douglas Westfall, Vice Chair Jonell Schlund, and Trustee Mark
Clemens
Trustees Absent: Trustee Nancy Collins and Trustee Karen Herrera
Staff Present: Library Services Director Nora Jacob, Senior Librarian Rosanne Miller,
and Administrative Secretary Jan Reichert
1.3 Adoption of Agenda
Vice Chair Schlund moved to adopt the agenda as presented. Trustee Clemens seconded
the motion, and it carried unanimously.
1.4 Approval of Minutes
Trustee Clemens moved to approve the minutes of the regular meeting held December 20,
2004 as presented. Vice Chair Schlund seconded the motion and it carried unanimously.
II. LIBRARY SERVICES DIRECTOR’S REPORT
2.1 Monthly Report for December 2004
Director Nora Jacob reported on another successful month for the library. Highlights of the
month included progress on the Main Library expansion re-bidding process, planning for closure
of the Main Library, and the Woman’s Club generous offer of its facility for the 2005 Summer
Reading Program. Trustee Clemens mentioned that we should inform the students of St. John’s
School of Main’s impending closure since they use the library frequently. Director Jacob stated
that publicity about the closure will occur after a contractor has been selected.
2.2 Financial Report for December 2004
The Library is on track with expenditures so far in FY 2004-05.
III. BOARD REPORTS
3.1 Report from Chair Westfall
No report.
CITY OF ORANGE DEPARTMENT OF LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Board Meeting Held January 24, 2005
Page 2
3.2 Report from Foundation Liaison
Ms. Schlund talked about the Orange Crate Cabaret underwriting party on Thursday, Feb. 17.
The goal is to get the April 9th Orange Crate Cabaret gala underwritten so that all revenue
generated on April 9th becomes pure profit. In addition, the retirement party for Joanne Coontz
(former Mayor and City Council Member) in December raised $29K. Ms. Coontz will match the
funds up to $25K for a $50K naming opportunity. Ms. Schlund also reported that Sunny Slope
Trees has given an in-kind donation of approximately $10,000 worth of trees to MLEP. Ms.
Schlund ended with the note that December was a good month for Giving Tree donations.
3.3 Reports from Trustees
No report. Director Jacob reported on her phone conversation with Trustee Nancy Collins about
possible closure of the Main Library during construction. (Noted below in item 4.1.)
IV. OLD BUSINESS
4.1 Update, Main Library Expansion
Director Jacob reported that construction bids came in over budget by $3.1 million to $5.5
million, and that the City Council voted unanimously January 11 to reject the three bids and to
authorize staff to re-bid the project. The MLEP team will proceed with “value engineering”
selected items in the building design, as well as reducing the budget for new books and for the
automated material handling system. Director Jacob reported that the State Office of Library
Construction has indicated that dollars in the project’s budget can be shifted to provide more
support for construction/renovation. The next steps in the re-bid process are:
• Go out for bids – February 24
• Bids opened – March 29
• Presentation to City Council for award of construction contract – April 26
A community open house will be held on Saturday, May 14, and groundbreaking will be on May
21. Director Jacob listed a variety of ideas from Trustee Collins for improving community
relations during the expansion. Board Members present then generated other ideas for promoting
the library expansion and generating good public relations during Main’s closure: 1) Offer a
two-day free grace period on overdue fines; 2) Extend free AV checkouts to two weeks; 3) Offer
free book reserves; 4) Provide monthly updates on library website; 5) Offer on-site briefings
monthly (“Second Saturday on Site”) by Director Jacob; and 6) Display a banner about the
groundbreaking. Vice Chair Schlund made a motion to adopt these six ideas for
recommendation as appropriate to the City Council; Trustee Clemens seconded and it
carried unanimously.
Vice Chair Schlund mentioned placing a “thermometer sign” at each of the three libraries, to
display the Library Foundation’s fundraising progress. Director Jacob noted that the Library
Foundation plans to do this as of the groundbreaking in May.
CITY OF ORANGE DEPARTMENT OF LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Board Meeting Held January 24, 2005
Page 3
Chair Westfall suggested opening a mini-library or storefront in Old Towne Orange or some
other available property downtown during the Main Library closure. He noted that this would be
good business for downtown and for those patrons who feel inconvenienced because of Main’s
closure. Chair Westfall will look into this and informally make some contacts. Director Jacob
asked for caution and flexibility until she has an opportunity to bring the City Council and City
Manager up to speed on the Board’s thoughts about this. She also needs to determine whether
any funds are available for such a possibility. This will be a topic for follow-up at the February
28 Board of Trustees meeting.
V. NEW BUSINESS
5.1 Update, Disposition of Mary Teegarden Clark Collection
The Board reviewed Director Jacob’s written update on this topic. Senior Librarian Rosanne
Miller noted that the library will keep about 150 of the books in the Mary Teegarden Clark
Collection for display purposes, with the remainder to be given to the Friends to sell on
amazon.com. The volumes not sold online will be passed along to the Friends’ bookstore. There
was also discussion about President Westfall’s publishing firm re-printing books about
California Missions and Indians (originally published between 1922 and 1950, so copyright
would not be an issue) because of their popularity and usefulness for school assignments.
5.2 CALTAC Workshop Announcement
Director Jacob encouraged at least one Board Member to attend the annual CALTAC workshop.
Those wishing to go should contact Ms. Reichert at 714.288.2471 by March 5.
VI. ANNOUNCEMENTS
¾ Sat., April 9, 2005, 6:30-11 p.m. @ Chapman University: “Orange Crate Cabaret” dinner dance,
hosted by Library Foundation. Tickets will be $150 apiece.
VII. PUBLIC COMMENT
None.
VIII. ADJOURNMENT
Vice Chair Schlund moved, and Trustee Clemens seconded, to adjourn the meeting. The
motion carried unanimously, and the meeting adjourned at 4:35 p.m. The next meeting will be
held on Monday, February 28, 2005 at 3:00 p.m., El Modena Branch Library community room.
____________________________ _________________________
Nora Jacob, Secretary to the Board Attested on