12-20-2004 LBOT MINUTES - APPROVED
CITY OF ORANGE LIBRARY SERVICES DEPARTMENT
ORANGE PUBLIC LIBRARY
BOARD OF TRUSTEES
Minutes of Board Meeting held December 20, 2004
Main Library Community Room
I. CALL TO ORDER
1.1 Pledge of Allegiance
Trustee Clemens led the Pledge of Allegiance.
1.2 Roll Call
Trustees Present: Chair Douglas Westfall, Vice Chair Jonell Schlund, Trustee Nancy Collins
and Trustee Mark Clemens
Trustees Absent: Trustee Karen Herrera
Staff Present: Library Services Director Nora Jacob, Library Services Manager Yolanda
Moreno, Senior Librarian Rosanne Miller, and Administrative Secretary
Jan Reichert
1.3 Adoption of Agenda
Vice Chair Schlund moved to adopt the agenda as presented. Trustee Collins seconded the
motion, and it carried unanimously.
1.4 Approval of Minutes
Trustee Clemens moved to approve the minutes of the regular meeting held November 15,
2004 as presented. Trustee Collins seconded the motion and it carried unanimously.
II. LIBRARY SERVICES DIRECTOR’S REPORT
2.1 Monthly Report for November 2004
Director Nora Jacob reported on another successful month for the library. She noted sp,e
highlights of Main Library expansion donations: 1) The Alvarez family generously donated
$25,000 to the Main Library expansion; and 2) the farewell celebration in honor of outgoing City
Councilmember Joanne Coontz raised close to $25,000. Ms. Coontz will add to this amount for
a total donation of $50,000. Also, the Woman’s Club of Orange graciously agreed to host, for
free, the Main Library’s special programs and storytimes for children and families throughout the
duration of construction and renovation. Trustee Collins asked if the library would be
acknowledging this generosity. Ms. Jacob said that there will be an article in the next Orange
Progress about the Woman’s Club’s generosity, and they will be recognized at a City Council
meeting.
2.2 Financial Report for November 2004
The Library is on track with expenditures so far in FY 2004-05.
CITY OF ORANGE DEPARTMENT OF LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Board Meeting Held December 20, 2004
Page 2
III. BOARD REPORTS
3.1 Report from Chair Westfall
Chair Westfall reported that his Orange Progress article for the next issue will be about a
library-related panoramic photo.
3.2 Report from Foundation Liaison
Ms. Schlund reported that the Foundation has received a quote for inserting the Library
Foundation brochures into City utility bills. The price is doable so the Foundation will move
forward with this. Ms. Schlund added that to date the Foundation has $300,000 in the bank and
another $600,000 pledged or committed in in-kind donations. A presentation was made to the
Selman family to sponsor/underwrite the History Walk. The Selmans have indicated their
support but the dollar amount is still TBD. An announcement on the History Walk will be made
at the “Orange Crate Cabaret” event in April, 2005.
3.3 Reports from Trustees
Trustee Collins reported that the “Homeschool Help” program at the Main Library on Tuesday,
Nov. 16, 2004 was well-attended and well-received. She also noted that a future goal is to hold
similar “Homeschool Help” events at Taft and El Modena. The next step is to gather input from
the attendees and then develop a plan of what people want. Trustee Collins stated that attendees
were very appreciative of the effort to reach out to them. She further reported that she has
received another $100 donation for the “mini-hardhat” giveaways at the Main Library
groundbreaking. The hats have been received and are stored in the Collins’ garage.
IV. OLD BUSINESS
4.1 Update, Main Library Expansion
• Results of bid opening on December 16 – Ms. Jacob reported that the three top
bids were significantly high, between $3 million to $5.5 million higher than the
cost estimate for construction. It is not yet clear whether we will reject all bids,
rescope the project, accept the lowest responsible bid and do change orders, or
what. The project team will meet before the holiday break to decide what options
to explor (after Ms. Jacob has contacted the Library Office of Construction), and
then will meet on January 3, 2005 to come up with recommendations for the City
Manager to take to the City Council.
• Council selection of General Contractor, January 11 ’05 – delayed, see above.
• Community Open House: January 22 ’05, 9-10 a.m. – delayed, see above.
• Groundbreaking: February 5 ’05, 11 a.m. – delayed, see above.
CITY OF ORANGE DEPARTMENT OF LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Board Meeting Held December 20, 2004
Page 3
V. NEW BUSINESS
5.1 Library Foundation “Giving Tree” Fundraising
Ms. Jacob asked Trustees for their support in the promotion of, and getting the word out to the
community about, the Main Library “Giving Tree.”
VI. ANNOUNCEMENTS
¾ Sat., April 9, 2005, 6:30-11 p.m. @ Chapman University: “Orange Crate Cabaret” dinner dance,
hosted by Library Foundation. Tickets will be $150 apiece.
VII. PUBLIC COMMENT
None.
VIII. ADJOURNMENT
Vice Chair Schlund moved, and Trustee Clemens seconded, to adjourn the meeting. The
motion carried unanimously, and the meeting adjourned at 4:30 p.m. The next meeting will be
held on Monday, January 24, 2005 at 3:00 p.m., El Modena Branch Library community room.
____________________________ _________________________
Nora Jacob, Secretary to the Board Attested on