11-15-2004 LBOT MINUTES - APPROVED
CITY OF ORANGE LIBRARY SERVICES DEPARTMENT
ORANGE PUBLIC LIBRARY
BOARD OF TRUSTEES
Minutes of Board Meeting held November 15, 2004
Main Library Community Room
I. CALL TO ORDER
1.1 Pledge of Allegiance
Trustee Clemens led the Pledge of Allegiance.
1.2 Roll Call
Trustees Present: Chair Douglas Westfall, Vice Chair Jonell Schlund, Trustee Nancy Collins
and Trustee Mark Clemens
Trustees Absent: Trustee Karen Herrera
Staff Present: Library Services Manager Yolanda Moreno, Senior Librarian Rosanne
Miller, and Administrative Secretary Jan Reichert
1.3 Adoption of Agenda
Trustee Collins moved to adopt the agenda as presented. Vice Chair Schlund seconded the
motion, and it carried unanimously.
1.4 Approval of Minutes
Trustee Clemens moved to approve the minutes of the regular meeting held October 18,
2004 as presented. Trustee Collins seconded the motion and it carried unanimously.
II. LIBRARY SERVICES DIRECTOR’S REPORT
2.1 Monthly Report for October 2004
In the absence of Director Nora Jacob, Library Services Manager Yolanda Moreno reported on
another successful month for the library. Several significant milestones were reached: the State
Office of Library Construction’s final approval of our 100 percent completed design plans for the
Main Library expansion; and approval of the “30-day checklist” with SIRSI Corporation, vendor
of our new online catalog. Trustee Clemens commented about the library reference statistics
(reference staff logged 616 reference questions answered using online sources) and the great
benefit this is to library patrons.
2.2 Financial Report for October 2004
The Library is on track with expenditures so far in FY 2004-05.
CITY OF ORANGE DEPARTMENT OF LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Board Meeting Held November 15, 2004
Page 2
III. BOARD REPORTS
3.1 Report from Chair Westfall
Chair Westfall will be meeting with the husband of Barbara Blackman of First American Title
next week to look over photos that Mr. Blackman might have for the library. Chair Westfall
reported that he will be writing an article of historical significance for every issue of the Orange
Progress henceforth. His first article appeared in the Fall 2004 issue, titled Orange on the Move,
about the City of Orange’s long history of moving buildings.
3.2 Report from Foundation Liaison
Ms. Schlund reported that the Foundation continues to roll along with its campaign to raise $4M
for the Main Library expansion campaign. Its next big fundraiser will be the Orange Crate
Cabaret gala on Saturday evening, April 9 at Chapman University. She also reminded Trustees
about the Holiday Reception on Sunday, Dec. 5, from 2:00 to 3:30 p.m. at the Main Library.
3.3 Reports from Trustees
Trustee Collins reported that independent homeschooling organizations and parents of
homeschoolers have been invited to the “Homeschool Help” presentation on Tuesday, Nov. 16,
from 7 to 8 p.m. at the Main Library. She also reported that money has been donated to help
underwrite the “mini-hardhat” idea. She will make 120 hardhats to be given out at the Jan. 22,
2005, Community Open House at Main Library for neighbors of the expansion project.
IV. OLD BUSINESS
4.1 Update, Main Library Expansion
• City Council authorization to bid: October 26
• Bid advertising began: October 28
• Pre-bid job walkthrough: November 17
• Children’s Services & Finance staff will relocate: December 6-10
• Bids due & to be opened: December 16
• Council selection of General Contractor: January 11 ‘05
• Community Open House: January 22 ’05, 9-10 a.m.
• Groundbreaking: February 5 ’05, 11 a.m.
4.2 Update, E-Books
Library Information Systems Coordinator Angela Scherer reported that electronic books (known
as “e-books”) will be available to patrons as of the 1st week of February 2005. We will start with
200 titles, to include a mix of fiction and non-fiction. In December, the e-books will be loaded
into an OPL server for testing. Once the e-books become available, patrons will be able to logon
from within the library and browse them for up to 15 minutes. E-books can also be checked out.
Each will have a two-week checkout period, and patrons can download with an expiration date.
Next steps: Staff will develop detailed instructions for staff and public; write a policy; develop
PR materials; and train staff. A suggestion was made to heavily promote this at the
Groundbreaking and for Valentine’s Day in February, 2005.
CITY OF ORANGE DEPARTMENT OF LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Board Meeting Held November 15, 2004
Page 3
V. NEW BUSINESS
5.1 Proposed Policy on Test Proctoring
Ms. Moreno presented a policy draft, initiated by the reference librarian team, to allow staff to
proctor written tests and examinations desired by members of the public. This proposal has also
been cleared in advance with the City Attorney’s Office.
Vice Chair Schlund made a motion to accept the Orange Public Library Test Proctoring
Policy as presented; Trustee Clemens seconded the motion, and it carried unanimously.
VI. ANNOUNCEMENTS
¾ Tuesday, Nov. 16, 2004, 5-8 p.m. @ Portola Middle School: Community Open House about City
services, hosted by Orange City Council
¾ Tuesday, Nov. 16, 2004, 7-8 p.m. @ Main Library: “Homeschooling Help” program for parents,
featuring library resources for homeschoolers
¾ Thur., Dec. 2, 2004, 6 p.m. @ The Villa: “It’s a Wonderful Life” celebration party honoring
outgoing City Councilmember and former Mayor Joanne Coontz
¾ Sat., Jan. 22, 2005, 9-10 a.m. @ Main Library: Community Open House for neighbors of the
Main Library, hosted by Library Board of Trustees
¾ Saturday, Feb. 5, 2005, 11 a.m.: Groundbreaking for Main Library expansion!
¾ Sat., April 9, 2005, 6:30-11 p.m. @ Chapman University: “Orange Crate Cabaret” dinner dance,
hosted by Library Foundation
VII. PUBLIC COMMENT
None.
VIII. ADJOURNMENT
Trustee Clemens moved, and Trustee Collins seconded, to adjourn the meeting. The motion
carried unanimously, and the meeting adjourned at 4:10 p.m. The next meeting will be held on
Monday, December 20, 2004, at 3:00 p.m. El Modena Branch Library community room.
____________________________ _________________________
Nora Jacob, Secretary to the Board Attested on