10-18-2004 LBOT MINUTES - APPROVED
CITY OF ORANGE LIBRARY SERVICES DEPARTMENT
ORANGE PUBLIC LIBRARY
BOARD OF TRUSTEES
Minutes of Board Meeting held October 18, 2004
Main Library Community Room
I. CALL TO ORDER
1.1 Pledge of Allegiance
Trustee Clemens led the Pledge of Allegiance.
1.2 Roll Call
Trustees Present: Chair Douglas Westfall, Trustee Nancy Collins and Trustee Mark
Clemens
Trustees Absent: Vice Chair Jonell Schlund, and Trustee Karen Herrera
Staff Present: Library Services Manager Yolanda Moreno, Senior Librarian Rosanne
Miller, and Administrative Secretary Jan Reichert
1.3 Adoption of Agenda
Trustee Clemens moved to adopt the agenda as presented. Trustee Collins seconded the
motion, and it carried unanimously.
1.4 Approval of Minutes
Trustee Clemens moved to approve the minutes of the regular meetings held July 19 and
September 20 as presented. Trustee Collins seconded the motion and it carried
unanimously.
II. LIBRARY SERVICES DIRECTOR’S REPORT
2.1 Monthly Report for September 2004
In the absence of Director Nora Jacob, Library Services Manager Yolanda Moreno reported on
another successful month for the library. The biggest news was the official launch on September
14 of Catalog +, our new online catalog from Sirsi Unicorn.
2.2 Financial Report for September 2004
The Library is on track with expenditures so far in FY 2004-05. Trustee Clemens had a question
regarding appropriation of vacation payout. Library Services Manager Moreno explained that
every employee is allowed to cash in ¼ of his/her total vacation once a year. She also added that
the Finance Department makes the decision as to the number of people who may cash in vacation
time and what the appropriation will be.
CITY OF ORANGE DEPARTMENT OF LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Board Meeting Held October 18, 2004
Page 2
III. BOARD REPORTS
3.1 Report from Chair Westfall
Chair Westfall reported that an archivist in Orange County has pictures to give the library. Mr.
Westfall will work with the individual to determine which pictures the library might want for
local history.
3.2 Report from Foundation Liaison
No report.
3.3 Reports from Trustees
Trustee Collins reminded the Board that there will be a Homeschooling workshop at the Main
Library on November 16, from 7 to 8 p.m. Flyers will be distributed and a news release will be
sent out. The event is free and open to the public. Trustee Collins further added that she has
secured underwriters for the mini-hardhat idea, which is part of the community open house event
planned for January 22 (prior to groundbreaking at Main on February 5). The next step is to
solicit for candy donations. Chair Westfall will approach the owner of Smith’s Nut House in
Orange.
IV. OLD BUSINESS
4.1 Update, Main Library Expansion
4.1.1 Status of design approval process, Office of Library Construction
Library Services Manager Moreno reported that the final plans and specifications and
budget changes on the Main Library expansion design were submitted to the state Office
of Library Construction last week. A 5-day review period is underway and will conclude
tomorrow.
4.1.2 Next Steps
• City Council authorization to bid: October 26
• Bid advertising to begin: October 28
• Pre-bid job walkthrough: November 17
• Bids due & to be opened: December 16
• Council selection of General Contractor: January 11 ‘05
• Groundbreaking: February 5 ‘05
4.2 Proposed Revision of Donor Recognition & Naming Opportunities
Trustee Clemens moved to adopt the revised Donor Recognition & Naming Opportunities
as presented, reflecting the addition of a $250,000 naming opportunity for the new History
Walk. Trustee Collins seconded the motion and it carried unanimously.
CITY OF ORANGE DEPARTMENT OF LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Board Meeting Held October 18, 2004
Page 3
V. NEW BUSINESS
None.
VI. ANNOUNCEMENTS
¾ Tuesday, Nov. 16, 2004, 7-8 p.m. @ Main Library: “Homeschooling Help” program for parents,
featuring library resources for homeschoolers.
¾ CANCELLED: Sat., Jan. 22, 2005, 6:30 – 11 p.m.: Library Foundation fundraising dinner @
Chapman University; RESCHEDULED to Sat., April 9, 2005 (same time and place).
¾ Saturday, Feb. 5, 2005, 11 a.m.: Groundbreaking for Main Library expansion!
VII. PUBLIC COMMENT
None.
VIII. ADJOURNMENT
Trustee Collins moved, and Trustee Clemens seconded, to adjourn the meeting. The motion
carried unanimously, and the meeting adjourned at 3:45 p.m. The next meeting will be held on
Monday, November 15, 2004, at 3:00 p.m. in the Main Library community room.
____________________________ _________________________
Nora Jacob, Secretary to the Board Attested on