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06-21-2004 LBOT MINUTES - APPROVED CITY OF ORANGE LIBRARY SERVICES DEPARTMENT ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES Minutes of Board Meeting held June 21, 2004 El Modena Branch Library Community Room I. CALL TO ORDER 1.1 Pledge of Allegiance The meeting was called to order at 3:10 p.m. Trustee Clemens led the Pledge of Allegiance. 1.2 Roll Call Trustees Present: Chair Douglas Westfall, Trustee Mark Clemens, and Vice Chair Jonell E. Schlund Trustees Absent: Trustee Karen Herrera and Trustee Nancy Collins Staff Present: Library Services Director Nora Jacob, and Administrative Secretary Jan Reichert 1.3 Adoption of Agenda Vice Chair Schlund moved to adopt the agenda as presented. Trustee Clemens seconded the motion, and it carried unanimously. 1.4 Approval of Minutes Trustee Clemens moved to approve the minutes of the regular meeting held May 17, 2004, as presented. Chair Westfall seconded the motion, and it carried unanimously. II. LIBRARY SERVICES DIRECTOR’S REPORT 2.1 Monthly Report for May 2004 The written report is still under development, so Director Jacob verbally noted another very busy month for the library. Major highlights were the upcoming move of the Edwards House; and City Council approval of OPL’s budget for FY 2004-05, which includes $75,000 more in the library budget for books. 2.2 Financial Report for May 2004 Director Jacob reported that we are on track and under budget in overall categories. Library Manager Yolanda Moreno is in the process of encumbering and spending money by the deadline date of June 21. CITY OF ORANGE DEPARTMENT OF LIBRARY SERVICES ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES Minutes of Board Meeting Held June 21, 2004 Page 2 III. BOARD REPORTS 3.1 Report from Chair Westfall Chair Westfall continues to receive phone calls regarding possible donation of Local History materials. He also has right of first refusal for archival photos from First American Title. 3.2 Report from Foundation Liaison Vice Chair Schlund inquired if the library wanted to nominate an “unsung hero” for the 2004 CALTAC Award. It was the strong consensus of Trustees and library staff to nominate Mel Slavick. Director Jacob will fill out and submit the nomination form by September 16. 3.3 Reports from Trustees Trustee Clemens reported that he spoke with his neighbor (to the west) about the Main Library expansion and its positive contribution to the neighborhood. The neighbor is still very upset about the expansion and the additional foot traffic that may go past her house. IV. OLD BUSINESS 4.1 Update, Main Library Expansion 4.1.1 City Council briefings, held June 14-15 Director Jacob reported that the City Council briefings went very well. The general feedback was positive and enthusiastic. Councilmember Joanne Coontz commented that the look of the Children’s area was too busy. In response, Director Jacob noted that the MLEP management team will make some modifications. Sculptor/artist Mel Slavick is designing a mural to go behind the Children’s Services Desk. 4.1.2 Update on color and materials samples for YA Room Board Members were enthusiastic about the new interior and exterior colors for the YA Room. All were in agreement that the colors were more funky, colorful and lively. 4.1.3 Input on Local History Room customized carpet Board Members viewed several samples of carpet swatches and recommended a preference for the design team to pursue. 4.1.4 Edwards House relocation Director Jacob reported that she is thrilled with the media coverage we are getting on the move of the Edwards House. The Library Foundation is excited as well, because of the positive exposure that media attention provides to the fundraising campaign. 4.1.5 Next steps Director Jacob reported that the 100 percent submittal for MLEP documents is expected to go to the State in August or September. The RFP for a General Contractor will go out to bid in September/October with a two-month response time. The Library Foundation is working to secure in-kind donations (such as carpet, paint, and landscaping materials) to offset the rising cost of the expansion budget. CITY OF ORANGE DEPARTMENT OF LIBRARY SERVICES ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES Minutes of Board Meeting Held June 21, 2004 Page 3 4.2 Update, Library staffing Director Jacob reported on the many staff changes at the library: Three Library Pages have been hired; first interviews for the Library Clerk at El Modena will take place this week; Library Assistant Damitri Langhoff moved from El Modena to Main Library to fill the position left vacant with the passing of Jan Harrison; two Library Assistants have been hired to fill the positions at El Modena and Taft Branch libraries; Library Assistant Irma Morales is underfilling Juliana Punt’s Librarian II position at the Main Library, following Juliana’s departure for Biola University Library; and longtime sub Arlene Mahru is filling the position left vacant with the move of Irma Morales. 4.3 Update, disruptive patron behavior Director Jacob reported that action is being taken in response to disruptive behavior by patrons Mark Howard and Bill O’Neill. Assault charges have been filed on Mr. Howard, and Ms. Jacob is working with the City Attorney’s Office to get a Restraining Order on him. Mr. O’Neill’s computer use privileges are blocked until he personally speaks with Ms. Jacob. The director added that the Police and City Attorney’s Office are behind us 100 percent in making the work environment a safe haven for staff. V. NEW BUSINESS 5.1 E-books & update to Collection Development Policy Director Jacob reported that the Collection Development Policy was again before Board Members for approval because of an addition: Page 3, paragraph 2, line 3, “ The Main Library and the branches offer reference materials through new technologies, including electronic books (e-books)…. Vice Chair Schlund made a motion to accept the “electronic books (e-books)” and amend the Collection Development Policy to include e-books. Mr. Clemens seconded, and it carried unanimously. Money ($5,000) will be allocated in the book budget to purchase electronic books, though the first year’s subscription will be free. 5.2 Calendar of Library Board meetings, FY 2004-05 A copy of the new Board meeting calendar for FY 2004-05 was presented to Board Members. It was the consensus of the Board to accept the FY 04-05 meeting calendar. VI. ANNOUNCEMENTS ¾ Mon., June 21: Edwards House moves! ¾ Mon., June 21, 8-10:30 p.m.: “House on the Move” Ice Cream Social held by Library Foundation in Plaza Park ¾ Sat., July 31, 6-10 p.m.: “History on the Move” fundraising party held by Library Foundation on Edwards House site, 431 East Chapman Avenue, $50/person. Music provided by Big Rig Diesel. The Hon. Gaddi Vasquez will serve as MC. CITY OF ORANGE DEPARTMENT OF LIBRARY SERVICES ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES Minutes of Board Meeting Held June 21, 2004 Page 4 VII. PUBLIC COMMENT None. VIII. ADJOURNMENT Vice Chair Schlund moved, and Trustee Clemens seconded, to adjourn the meeting. The motion carried unanimously, and the meeting adjourned at 4:10 p.m. The next meeting will be held on Monday, July 19, 2004, at 3:00 p.m. in the El Modena Branch Library community room. ____________________________ _________________________ Nora Jacob, Secretary to the Board Attested on