06-21-2004 LBOT MINUTES - APPROVED
CITY OF ORANGE LIBRARY SERVICES DEPARTMENT
ORANGE PUBLIC LIBRARY
BOARD OF TRUSTEES
Minutes of Board Meeting held June 21, 2004
El Modena Branch Library Community Room
I. CALL TO ORDER
1.1 Pledge of Allegiance
The meeting was called to order at 3:10 p.m. Trustee Clemens led the Pledge of Allegiance.
1.2 Roll Call
Trustees Present: Chair Douglas Westfall, Trustee Mark Clemens, and Vice Chair Jonell E.
Schlund
Trustees Absent: Trustee Karen Herrera and Trustee Nancy Collins
Staff Present: Library Services Director Nora Jacob, and Administrative Secretary Jan
Reichert
1.3 Adoption of Agenda
Vice Chair Schlund moved to adopt the agenda as presented. Trustee Clemens seconded the
motion, and it carried unanimously.
1.4 Approval of Minutes
Trustee Clemens moved to approve the minutes of the regular meeting held May 17, 2004, as
presented. Chair Westfall seconded the motion, and it carried unanimously.
II. LIBRARY SERVICES DIRECTOR’S REPORT
2.1 Monthly Report for May 2004
The written report is still under development, so Director Jacob verbally noted another very busy
month for the library. Major highlights were the upcoming move of the Edwards House; and
City Council approval of OPL’s budget for FY 2004-05, which includes $75,000 more in the
library budget for books.
2.2 Financial Report for May 2004
Director Jacob reported that we are on track and under budget in overall categories. Library
Manager Yolanda Moreno is in the process of encumbering and spending money by the deadline
date of June 21.
CITY OF ORANGE DEPARTMENT OF LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Board Meeting Held June 21, 2004
Page 2
III. BOARD REPORTS
3.1 Report from Chair Westfall
Chair Westfall continues to receive phone calls regarding possible donation of Local History
materials. He also has right of first refusal for archival photos from First American Title.
3.2 Report from Foundation Liaison
Vice Chair Schlund inquired if the library wanted to nominate an “unsung hero” for the 2004
CALTAC Award. It was the strong consensus of Trustees and library staff to nominate Mel
Slavick. Director Jacob will fill out and submit the nomination form by September 16.
3.3 Reports from Trustees
Trustee Clemens reported that he spoke with his neighbor (to the west) about the Main Library
expansion and its positive contribution to the neighborhood. The neighbor is still very upset
about the expansion and the additional foot traffic that may go past her house.
IV. OLD BUSINESS
4.1 Update, Main Library Expansion
4.1.1 City Council briefings, held June 14-15
Director Jacob reported that the City Council briefings went very well. The general
feedback was positive and enthusiastic. Councilmember Joanne Coontz commented that
the look of the Children’s area was too busy. In response, Director Jacob noted that the
MLEP management team will make some modifications. Sculptor/artist Mel Slavick is
designing a mural to go behind the Children’s Services Desk.
4.1.2 Update on color and materials samples for YA Room
Board Members were enthusiastic about the new interior and exterior colors for the YA
Room. All were in agreement that the colors were more funky, colorful and lively.
4.1.3 Input on Local History Room customized carpet
Board Members viewed several samples of carpet swatches and recommended a
preference for the design team to pursue.
4.1.4 Edwards House relocation
Director Jacob reported that she is thrilled with the media coverage we are getting on the
move of the Edwards House. The Library Foundation is excited as well, because of the
positive exposure that media attention provides to the fundraising campaign.
4.1.5 Next steps
Director Jacob reported that the 100 percent submittal for MLEP documents is expected
to go to the State in August or September. The RFP for a General Contractor will go out
to bid in September/October with a two-month response time. The Library Foundation is
working to secure in-kind donations (such as carpet, paint, and landscaping materials) to
offset the rising cost of the expansion budget.
CITY OF ORANGE DEPARTMENT OF LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Board Meeting Held June 21, 2004
Page 3
4.2 Update, Library staffing
Director Jacob reported on the many staff changes at the library: Three Library Pages have been
hired; first interviews for the Library Clerk at El Modena will take place this week; Library Assistant
Damitri Langhoff moved from El Modena to Main Library to fill the position left vacant with the
passing of Jan Harrison; two Library Assistants have been hired to fill the positions at El Modena and
Taft Branch libraries; Library Assistant Irma Morales is underfilling Juliana Punt’s Librarian II
position at the Main Library, following Juliana’s departure for Biola University Library; and longtime
sub Arlene Mahru is filling the position left vacant with the move of Irma Morales.
4.3 Update, disruptive patron behavior
Director Jacob reported that action is being taken in response to disruptive behavior by patrons
Mark Howard and Bill O’Neill. Assault charges have been filed on Mr. Howard, and Ms. Jacob
is working with the City Attorney’s Office to get a Restraining Order on him. Mr. O’Neill’s
computer use privileges are blocked until he personally speaks with Ms. Jacob. The director
added that the Police and City Attorney’s Office are behind us 100 percent in making the work
environment a safe haven for staff.
V. NEW BUSINESS
5.1 E-books & update to Collection Development Policy
Director Jacob reported that the Collection Development Policy was again before Board
Members for approval because of an addition: Page 3, paragraph 2, line 3, “ The Main Library
and the branches offer reference materials through new technologies, including electronic books
(e-books)….
Vice Chair Schlund made a motion to accept the “electronic books (e-books)” and amend
the Collection Development Policy to include e-books. Mr. Clemens seconded, and it
carried unanimously. Money ($5,000) will be allocated in the book budget to purchase
electronic books, though the first year’s subscription will be free.
5.2 Calendar of Library Board meetings, FY 2004-05
A copy of the new Board meeting calendar for FY 2004-05 was presented to Board Members. It
was the consensus of the Board to accept the FY 04-05 meeting calendar.
VI. ANNOUNCEMENTS
¾ Mon., June 21: Edwards House moves!
¾ Mon., June 21, 8-10:30 p.m.: “House on the Move” Ice Cream Social held by Library Foundation
in Plaza Park
¾ Sat., July 31, 6-10 p.m.: “History on the Move” fundraising party held by Library Foundation on
Edwards House site, 431 East Chapman Avenue, $50/person. Music provided by Big Rig Diesel.
The Hon. Gaddi Vasquez will serve as MC.
CITY OF ORANGE DEPARTMENT OF LIBRARY SERVICES
ORANGE PUBLIC LIBRARY BOARD OF TRUSTEES
Minutes of Board Meeting Held June 21, 2004
Page 4
VII. PUBLIC COMMENT
None.
VIII. ADJOURNMENT
Vice Chair Schlund moved, and Trustee Clemens seconded, to adjourn the meeting. The
motion carried unanimously, and the meeting adjourned at 4:10 p.m. The next meeting will be
held on Monday, July 19, 2004, at 3:00 p.m. in the El Modena Branch Library community room.
____________________________ _________________________
Nora Jacob, Secretary to the Board Attested on